Payroll Services

Payroll Information

The following topics and links provide additional guidance for university departments, employees, and retirees regarding various payroll processes.

General Employee Information

• New Employees
  Read about the documentation required for university employees and nonresidents to receive payroll payments.

• My Paycheck Profile
  Information regarding My Paycheck Profile, the secure self-service Web application in UT Direct, which is used to create, view, and update personal payroll information including tax withholdings, check distribution, bank direct deposits, and employee addresses.

• Earnings Statement Glossary
  A guide to understanding your Payroll Earnings Statement for your payroll checks.

Non-U.S. Citizen Employees

• New Employee Records for Non-U.S. Citizens
  Information about creating new employee records for non-U.S. citizens and the role of the GLACIER system in that process.

• Social Security Numbers (SSNs) for Non-U.S. Citizen Employees
  Learn about applying for a social security number, temporary SSN assignment, and receipt, delay or denial letters issued by the Social Security Administration.

• GLACIER — Nonresident Tax Compliance System
  Learn about GLACIER, the software system designed to collect information about immigration status, citizenship, residency, and history of presence in the U.S. to determine an individual's tax residency status and tax exemption eligibility.

Employment Taxes and Fringe Benefits

• Fringe Benefits
  Rates and other information used for calculating departmental fringe charges, such as insurance, retirement, and social security.

• Social Security, Medicare, and Federal Withholding
  See how your taxes are calculated on your payroll payment. Employees wanting to change their federal withholding filing status may do so by updating their My Withholding info online or by submitting a completed Form W-4 to Payroll Services.

• Student Employee OASI (Social Security and Medicare) Exemption
  Information about the rules for qualifying for the student OASI exemption for Social Security and Medicare taxes.

Faculty Members

• Faculty Salary Spread Program
  Information for eligible faculty members regarding spreading their nine-month salary over 12 calendar months.

Payment and Processing

• Awards (Employee)
  Information regarding awards and award payments for university employees.

• Communication Device Allowances
  Information regarding CDA payments pursuant to university policy.

• Emergency Checks
  Learn about the process for requesting emergency checks for late payments.

• Overpayments
  An overview about employee overpayments and the steps to take when one occurs.

• Paydays and Deadlines
  View the pay dates and corresponding deadlines for the three payrolls that occur each month.

• Payroll Vouchers (PPS)
  PowerPoint presentation containing instructions, tips, and troubleshooting for creating and processing electronic payroll documents (OV1, OV2, OV5, OV6 and OV7) and Departmental (Manual) Payroll Vouchers paid on semi-monthly paydays.

• Prior Year Salary
  How to pay employees for services performed in the prior fiscal year.

• Tuition Benefits
  Tuition Assistance, Tuition Remission, and Staff Educational Benefit information.

Retirement and Insurance

• Retiree Insurance Bills
  Information for retiree/surviving dependent insurance billing, including AutoPay, which allows retirees to set up automatic payments directly from their bank accounts.

• Insurance Billing for Employees on Leave and Eligible Fellowship Recipients
  Information regarding insurance billing for employees on leave, postdoctoral fellows and graduate student fellows.

• Turn Your Vacation Payment into Retirement Savings
  Learn about deferring your unused leave payment into a UTSaver 457(b) Deferred Compensation account.

• Refund of Teacher Retirement System (TRS) Contributions
  Guidance for requesting a TRS refund for employees who have separated from the university and want a refund of their TRS contributions.