Alumni & Giving
Advisory Council Bylaws & Administrative Guidelines
ARTICLE I - INTRODUCTION
SECTION 1.
The University of Texas College of Pharmacy Advisory Council was established to promote the
growth, progress, and general welfare of pharmaceutical education, research and graduate study,
and to encourage the making of gifts to College for these purposes.
SECTION 2.
The University of Texas College of Pharmacy Advisory Council is part of The University of
Texas at Austin. In accordance with the Regents' Rules, the Advisory council is responsible to
the dean of the College of Pharmacy and the president of The University of Texas at Austin. All
activities of The University of Texas College of pharmacy Advisory council shall be subject to
the Regents' Rules, the rules and policies of The University of Texas at Austin and The
University of Texas System.
ARTICLE II - RESPONSIBILITIES AND DUTIES
SECTION
1. The diverse membership of the Council will include individuals whose stature and
accomplishments bring credit to the College of Pharmacy and who individually and collectively:
- Engage in, assist, and support the fund raising efforts of the College.
- Provide advice and counsel to the dean, faculty, and staff on issues of importance to the
future of the College, including strategic planning, curricula and programs, and trends
affecting professional practice and scientific discovery and innovation;
- Promote the status of the College by participating in the development and execution of
effective communication to alumni and the general public through events, publications, and
personal contact.
ARTICLE III - MEMBERSHIP
SECTION 1.
There shall be three classes of membership: active, ex-officio and emeritus. The membership of
the Council shall be so constituted as to represent a diverse representation of the profession of pharmacy and the pharmaceutical sciences. The membership of the Council shall consist of
active members recommended by the dean of the college and appointed by the president of The
University of Texas at Austin.
Ex-officio members of the Council shall include the dean of the College of Pharmacy, the vice
president for resource development of The University of Texas at Austin, the assistant dean for
development and alumni relations of the College of Pharmacy and the President of the
University. An ex-officio member may designate a representative to attend any meeting of the
Council that he or she is unable to attend. Any ex-officio member who ceases to serve in the
office which qualified him or her for membership on the Council shall be succeeded in
membership by the person who succeeds to that office, either permanently or temporarily. Exofficio
members shall serve with all the privileges and responsibilities of regular members except
without voting privilege.
Emeritus membership shall be at the discretion of the dean and shall be used rarely for
exceptional service to the College.
TERM OF APPOINTMENT
SECTION 2.
Members shall serve for three-year terms and are eligible for re-appointment. Terms shall be
staggered, with approximately one-third of active members being retired/re-appointed each year.
The term of membership shall begin on September 1 and end on August 31.
CONFLICTS OF INTEREST
SECTION 3.
It shall be the duty of each individual member to avoid conflicts of interest. A conflict of interest
exists when a member has a personal or private relationship or interest that could reasonably be
expected to diminish the member's independence of judgment in performing official duties.
Examples include a member's financial interest in an entity that is transacting business with The
University of Texas at Austin, the UT. System; or the member's solicitation or acceptance of a
gift, favor, service, or other benefit that might reasonably tend to influence the member in
performing official duties, or that a member knows or should know is being offered with that
intent.
A member who becomes aware of a conflict of interest must provide timely written notice to the
Council chair and the president. The president shall take appropriate steps to address any
conflicts of interest of which he or she is made aware.
NOMINATIONS
SECTION 4.
Individuals may be nominated for membership by any member of the Council at any time.
Nominations shall be made to the dean or his/her designee. Nominees for members, as well as
for chairman and vice chairman, shall be reviewed by the executive committee prior to
submission to the president of The University of Texas at Austin.
ARTICLE IV - OFFICERS
SECTION 1. MANNER OF ELECTION
The election of new officers and new Council membership rules and policies shall proceed by
voice vote.
SECTION 2. OFFICERS
Officers of the Council shall be a chairman, vice-chairman, and an executive secretary, who shall
be the dean of the college.
SECTION 3. ELECTION OF OFFICERS AND TERM OF OFFICE
The chairman shall be the principal officer of the Council. He/she shall perform such duties as
custom and parliamentary usage may require. The chairman shall preside at all meetings of the
Council and appoint all committees. The chairman shall serve a two-year term and will be
elected by a majority of active Council members voting at the time of nomination. Elections
shall occur at the spring meeting, and the term of office shall begin the following September 1.
The vice-chairman shall assist the chairman in the performance of his/her duties and shall
perform such services as the chairman may request. In the event of the death, removal, or
disability of the chairman, the vice-chairman shall assume the office of the chairman. The vicechairman
shall preside at any meetings during the absence of the chairman. The vice-chairman
shall serve a two-year term and will be elected by a majority of active Council members voting
at the time of nomination. Elections shall occur at the spring meeting, and the term of office shall
begin the following September 1.
SECTION 4. EXECUTIVE COMMITTEE
The executive committee shall be comprised of the chairman, vice chairman, and the dean. The
assistant dean for development and alumni relations shall serve as an ex-officio member of the
executive committee.
SECTION 5. INVITED GUESTS
The chairman may, at his/her discretion, invite other individuals to attend and participate in the
meetings and activities of the Council. Invited guests will not have voting privileges. Guests
may include the executive officers of professional/trade organizations and/or regulatory agencies
within the State of Texas, including but not limited to: the Texas Federation of Drug Stores,
Texas Pharmacy Association, Texas Society of Health-System Pharmacists, and the Texas State
Board of Pharmacy, among others.
ARTICLE V - FINANCES
Financial support of The University of Texas College of Pharmacy Advisory Council shall be
provided exclusively by the budget of The University of Texas College of Pharmacy. Such
budgets will be made through established budgetary and accounted for in separate accounts. The
accounts must be specifically identifiable in the detail of the operating budget.
Members will be required to make a tax-deductible contribution of $1,000 a year to cover
meeting and related expenses of the Advisory Council. Representatives of national and state
professional organizations, as well representatives of state or federal government agencies, will
be exempt from this requirement. This contribution should be made in addition to any
philanthropic support of the College.
ARTICLE VI - MEETINGS
SECTION 1.
Regular meetings of the Council shall be held at least two times each year, one in the fall and one
in the spring. The fall meeting shall be considered the annual meeting. Every effort shall be made
to schedule meetings one year in advance. The chairman may call special meetings of the
Council with at least ten days written notice.
SECTION 2.
Special meetings of the Council shall be held as determined by the council or upon
call of the chair or upon written request signed by at least three (3) members. There shall be at
least three days' prior written notice of such special meetings to all members of the Advisory
Council. The president, dean or assistant dean for development and alumni relations may call
meetings as he or she deems necessary.
SECTION 3. The exact date and place of holding the meetings shall be fixed by the Council, or in
the call issued for the meeting.
SECTION 4. Decisions will be made by a majority of vote of those members in attendance at the
meeting.
SECTION 5. The missing of two(2) consecutive meetings of the Council or a total of three (3)
meeting during a three-year term may make the member ineligible for re-appointment.
ARTICLE VII - QUORUM
Two thirds of the voting members shall constitute a quorum.
ARTICLE VIII - AMENDMENTS
Amendments to these bylaws may be initiated by any active member of the Council. For the
adoption of any amendment to these bylaws, a two-thirds majority vote by mail, email or at a
regular or special meeting of ballots received. If a vote is conducted by mail ballot, that ballot
shall be ratified at the next regular meeting of the Council.
ARTICLE IX - GENERAL RULES AND PROCEDURES
Subject to the Regents' Rules and other applicable University policies, if questions of procedure
and organization that are not specifically covered herein are raised in connection with these
Bylaws, then the current edition of Robert's Rules of Order or its successor publication, if any,
shall control.
Last Reviewed: July 28, 2008
