Article I : Article I : Name, Objectives, and Affiliations

Article II : Membership

Article III: Election of Officers

Article IV: Officers and Duties of the Executive Board

Article V: The Executive Committee

Article VI: Meetings and Quorums

Article VII: Conventions

Article VIII: Election and Voting

Article IX: Dues

Article X: Declaration

Article XI: Amendments

1. To promote a student pharmacy organization for the mutual benefit of its members;
2. To support and actively participate in all projects which will advance the profession of pharmacy;
3. To instill in its members a deep and lasting pride in pharmacy as a profession;
4. To make available to student pharmacists information in all fields of pharmacy and to encourage and support their pursuits into these areas;
5. To promote a closer relationship between the local Association and the Academy of Student Pharmacists collegiate chapters of Texas and other states;
6. To cooperate with the Texas Pharmacy Association and the American Pharmacists Association in all matters involving the advancement of Pharmacy;
7. To promote closer relationships between pharmacists and other public health workers; and
8. To foster interest in and loyalty to the College of Pharmacy of The University of Texas at Austin and to promote a community of interest and activities between the students and the faculty.
   

1. Candidates must be enrolled in the Professional or Graduate sequence of courses in the College of Pharmacy at the time they receive the Oath of Office.
2. Candidates shall not be on scholastic or disciplinary probation at the time they receive the Oath of Office.
3. Candidates must be able to complete their respective terms of office.
   

1. Candidacy filing deadlines and election dates shall be set by the Executive Board. These dates must be announced at least one week in advance of any filing deadline or election.
2. Election of officers and terms of office shall be as follows:
   

Office	Election Date	Term of Office
President	Not Applicable	5/1 through 4/30
Vice-President	Not Applicable	5/1 through 4/30
Membership Vice-President	First meeting in Spring	5/1 through 4/30
Committee Coordinator	Not Applicable	5/1 through 4/30
Treasurer	Not Applicable	6/1 through 5/31
Corresponding Secretary	Not Applicable	Start of Fall semester through end of Summer semester
President Elect	1st meeting of Spring	Election date through 4/30
Vice-President Elect	1st meeting of Spring	Election date through 4/30
Committee Coordinator Elect	1st meeting of Spring	Election date through 4/30
Treasurer Elect	Last meeting in Spring	Election date through 5/31
Corresponding Secretary Elect	Last meeting in Spring	Election date through end of Summer semester
Budget and Finance Director	Last meeting in Spring	6/1 through 5/31
TPA-ASP Officers (3)	Last meeting in Spring	TPA meeting through TPA meeting
Recording Secretary	1st meeting of Fall and Spring	Semester of election
Historians (2)	1st meeting of Fall and Spring	Semester of election
Pharmacy Council Representative	1st meeting of Fall and Spring and last meeting of Spring for Summer	Semester of election

3. Candidates for President-Elect and Vice President-Elect must have completed at least one semester in the Professional Sequence of the College of Pharmacy.
4. If the President is unable to preside over the Association in the summer months of June through August, the Vice-President shall preside over the summer months and an interim Vice-President shall be elected.
5. If any officer is unable to complete his or her term, an election will be held to fill the vacant position.
   

Section 3: INSTALLATION OF NEW OFFICERS

1. The Oath of Office is to be administered by the UT-APhA-ASP advisor during the first meeting of the newly elected Executive Committee or at the Awards Banquet at the end of the spring semester.
2. The out-going officers shall transfer information and any new or other materials of importance to the incoming officers, which may aid in understanding and fulfilling the responsibilities of the office.
3. The newly elected officers shall take this oath upon installation, "I do solemnly swear that I will actively support The University of Texas APhA-Academy of Student Pharmacists and its constitution. I do further swear, that in my capacity as an official representative of The University of Texas APhA-Academy of Student Pharmacists, I will conduct myself honorably in all matters pertaining to the Profession of Pharmacy and to the College of Pharmacy."
   

1. Responsible for reviewing the Constitution and By-Laws to insure that it is current and responsive to the needs of the Association. The Constitution and By-Laws shall be reviewed for necessary changes every summer.
2. Shall call for at least three Executive Committee meetings per year. There shall be one Executive Board meeting within three weeks of the beginning of every semester. The goals of UT-APhA-ASP shall be set by the Executive Committee every September and January and be reviewed by the Executive Committee every December and May, respectively.
3. Shall attend the majority of general meetings and must give prior notice to the President in the event of an absence.
4. Shall be responsible for implementing and monitoring the budget of UT-APhA-ASP and report these activities to the Dean of the College of Pharmacy.
5. Has the power to call an Executive Board or Executive Committee meeting as needed.
6. Shall provide continuity to the Association and facilitate Association activities.
7. Shall ensure compliance with the rules and regulations of The University of Texas at Austin governing student organizations.
   

1. The faculty advisor(s) shall be a current APhA member and TPA member.
2. The faculty advisor(s) shall be appointed by the Dean of the College of Pharmacy and approved by the Executive Board members.
   

1. Draft proposals pertinent to the functioning of the Association and present the proposals for membership approval.
2. Call special elections.
3. Have the power to call their own meetings.
4. Members must attend all meetings of the Executive Board and Executive Committee, with prior notice given to the President and advisor if an absence will occur. Two unexcused absences will be cause for immediate dismissal.
5. Submit an annual budget request to the Dean.
6. Submit a written report of activities to the Corresponding Secretary for inclusion into the Annual Report.
   

1. Preside at all sessions of the Association and perform the customary and established parliamentary duties.
2. Chair the Executive Board and Executive Committee.
3. Call special meetings of the Association upon written request of the Executive Board or Executive Committee or upon written request of one-tenth of the Association membership. The President shall have the power to call special meetings.
4. Appoint committees and committee chairpersons as directed by the Constitution and By-Laws and other committees as he/she may deem necessary.
5. Serve as an ex-officio member of all committees.
6. Perform the duties of the President-Elect in the interim during which there is no such officer.
7. Serve as an official representative of UT-APhA-ASP to the Pharmacy Council.
8. Serve as an ex-officio member of Capital Area Pharmacy Association Board of Directors.
   

1. In the absence of the President due to impeachment, resignation, or other cause, the Vice-President shall assume the duties of the President as given in Article IV, Section 5 of this Constitution.
2. Serve as coordinator of UT-APhA-ASP1s delegation for the Academy of Student Pharmacists Mid-Year Regional Meeting, the American Pharmacists Association Annual Meeting, and the Texas Pharmacy Association Annual Meeting.
3. Serve as UT-APhA-ASP1s liaison at the Longhorn Pre-Pharmacy Association (LPPA) meetings. If the Vice-President is not able to attend the LPPA meetings, he/she should find another member to attend on his/her behalf.
4. Assist the President in the performance of his/her duties especially in coordination of the activities of the Executive Committee.
5. Serve as one of the four elected officers to TPA-ASP.
6. Have at all meetings a copy of the Constitution and By-Laws of UT-APhA-ASP.
   

1. Observe and aid the President and Vice-President in execution of their respective functions, particularly those dealing with coordination of activities of the Executive Committee.
2. Shall develop and/or coordinate chapter projects or activities for UT-APhA-ASP.
3. Shall serve as a member of the Professional Development Committee.
   

1. Observe and aid the Vice-President in execution of his/her responsibilities.
   

1. Handle all correspondence returned from the incoming PharmD students regarding APhA/TPA/UT-ASP membership, lab jackets, nametags, and patches.
2. Organize fall and spring semester membership drives for new and renewing APhA/TPA/UT-ASP members.
3. Communicate with students in San Antonio, El Paso, and Pan-Am in the spring to renew members for the upcoming year.
4. Correspond with APhA and TPA regarding all matters of membership (request for additional membership forms, sending in dues, etc.).
   

1. Serve as ex-officio member of all committees.
2. Aid the committee chairpersons in the coordination of their activities.
3. Report on progress of committees to the Executive Board.
4. Prepare and distribute the activities calendar at the beginning of each semester to UT-APhA-ASP members.
   

1. Observe and aid the Committee Coordinator in execution of his/her responsibilities.
   

1. Work with the President in developing a comprehensive financial budget for the fiscal year.
2. Work with the Committee Coordinator, Treasurer, and Committee Chairs in maintaining an accounting system of income and expenditures for the committees and the organization as a whole.
3. Complete and file UT-APhA-ASP taxes with APhA every spring semester.
   

1. Collect and assume custody of all monies and property belonging to UT-APhA-ASP.
2. Make payments in accordance with the rules of The University of Texas.
3. Report at each Executive Board meeting the financial status of the Association.
4. Maintain an up-to-date balance sheet and ledger and have them available at the College at all times.
5. Prepare an audit report of the Association's financial status annually.
6. Serve as Recording Secretary in the absence of this officer.
7. Prepare and deliver the bank authorization form to the Office of Student Activities and Organizations upon change of officers.
8. Supervise the official ticket procedure for ticket sales and raffles of the organization.
9. Train the Treasurer-Elect and delegate specific responsibilities to assist in the learning process.
   

1. Observe and aid the Treasurer in execution of his/her responsibilities.
   

1. Keep accurate minutes of all general and executive meetings of UT-APhA-ASP and keep a copy on file in the UT-APhA-ASP office.
2. Post the minutes of the most recent general meeting of UT-APhA-ASP onto UT-APhA-ASP1s website.
3. Keep roll at all UT-APhA-ASP meetings.
4. Prepare and distribute a current telephone list of both the Executive Board and the Executive Committee to their respective members.
5. Responsible for keeping UT-APhA-ASP members updated via a monthly newsletter.
   

1. Prepare the annual reports which are sent to the APhA-Academy of Student Pharmacists.
2. Conduct correspondence with the Academy of Student Pharmacists National Officers and Regional organizations and keep files of all letters sent and received.
3. Complete reports required by the Executive Board.
4. Ensure that UT-APhA-ASP is an officially registered student organization with the UT Office of Student Activities and Organizations.

1. Observe and aid the Corresponding Secretary in execution of his/her responsibilities.
   

1. Submit to news media any information which he/she may deem worthy of publication.
2. Keep photographic, video, and written records of all UT-APhA-ASP activities.
3. Updating the UT-APhA-ASP bulletin board and glass display case on a semester basis
   

1. Officially represent UT-APhA-ASP by attending all Pharmacy Council meetings.
2. Report activities of the Council to UT-APhA-ASP Executive Committee and members.
   

1. Officially represent the views and interests of UT-APhA-ASP by attending all required meetings of the academy including the TPA-ASP executive meeting at the TPA Annual Meeting.
2. Communicate TPA-ASP business to UT-APhA-ASP when necessary, but at least once per semester.
3. Promote student awareness of TPA and participate in TPA and its activities.

1. Candidates must be enrolled in the Professional or Graduate sequence of courses in the College of Pharmacy at the time they receive the Oath of Office.
2. Candidates shall not be on scholastic or disciplinary probation at the time they receive the Oath of Office.
3. Candidates must be able to complete their respective terms of office.
   

1. Committee chairs must attend all meetings of the Executive Committee, with prior notice given to the President and advisor(s) if an absence will occur. Two unexcused absences will be cause for immediate dismissal.
2. Submit a written report of activities to the Corresponding Secretary for inclusion into the Annual Report.
3. Committee chairs shall hold regular meetings of their respective committees.
   

1. Elections will be held during general meetings designated for elections. For each election, the President shall provide blank paper ballots to the membership.
2. Upon nomination and acceptance of the nomination, each candidate will be allowed time to briefly address the membership.
3. After each candidate for a particular office has addressed the membership, members will be asked to vote for the candidate of their choice by writing the candidate1s name on the ballot. .
4. The Vice-President, one other student designated by the President, and an advisor will collect the ballots, leave the meeting room, and count the votes.
5. After counting the votes, the advisor will present the results to the President who will announce the winner to the members. The winner is the candidate who receives a majority of the votes. If no candidate receives a majority of the votes, a runoff will be held between the two candidates who receive the highest number of votes. A second paper ballot will be distributed and members will be asked to cast their votes again.
6. In the event of a tie on the first ballot or on the runoff ballot, the candidates will be given another opportunity to address the membership. Another paper ballot will be distributed and members will be asked to cast their votes again. The candidate who receives a majority of the votes will be declared the winner. In the event of a second tie, the advisor will flip a coin to determine the winner.
7. Steps b through f will be repeated for each office up for election. Business items for the meeting may be presented and discussed between elections for offices.
   

1. Any member of UT-APhA-ASP may propose amendments by presenting such proposed amendments to the Executive Board.
2. After consideration of the proposed amendment(s), the Executive Board will vote on a recommendation to accept or reject the proposed amendments.
3. The proposed amendments along with the Executive Board1s recommendation to accept or reject will be presented to the UT-APhA-ASP membership at the next general meeting. Debate and discussion on the proposed amendment(s) will take place at that time. At that meeting, the membership will vote (via majority vote) to accept or reject the proposed amendments.
4. Upon acceptance, the amendment(s) shall become effective immediately.

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08 November 2005
UT-APhA-ASP - Student Organizations
College of Pharmacy at UT Austin
Comments to: lpha@uts.cc.utexas.edu