Article I - Name

Article II - Mission

Article III - Membership

Article IV - Officers

Article V - Duties of Officers

Article VI - Election of Officers

Article VII - Dues

Article VIII - Meetings

Article IX - Committees

Article X - Liaisons

Article XI - Travel Scholarship Eligibility

Article XII - Affiliation

Article XIII - Amendments

Article XIV - Parliamentary Authority

The organization shall be known as the "University of Texas Student Society of Health-System Pharmacists (UTSSHP)."

Return to Top

The mission of the University of Texas Student Society is to make students aware of pharmacy practice in health systems; provide information to students about career directions in and credentials needed for pharmacy practice in health systems; and encourage membership and participation in the state society and ASHP as a student and upon graduation.

Return to Top

The membership of the student society shall consist of: full time undergraduate or graduate students enrolled in the College of Pharmacy in good academic standing, who submit an application to the student society, pay the required dues, and support the objectives of the student society. Members of the student society automatically become student members of the national, state, and local society of health- system pharmacists. Student society membership is discontinued upon graduation or loss of academic standing at the College of Pharmacy.

Return to Top

The officers of the student society shall be:

1. President


2. President-Elect


3. Vice President


4. Secretary


5. Historian


6. Treasurer


7. Pharmacy Council Representative


8. Committee Coordinator


9. AASHP Student Member-at-Large


10. TSHP Student Section Representative


11. San Antonio, Pan Am, and El Paso Representative

Return to Top

1. President. 
The President shall be the principal elected officer of the student society, shall preside at all business meetings, and appoint, in consultation with the Executive Committee, the various committees and their chairperson(s). The President shall represent the student society at the annual and business meetings of the state society, the student section of the state society and at such other times and places and in such capacities as the state society board of directors may determine. The President shall have the privilege of serving the state society according to the bylaws of the state society. The President shall also serve as a member of the Pharmacy Council and attend all Pharmacy Council meetings and events.




2. President-Elect. 
The President-Elect shall succeed to the office of President upon completing the term as President-Elect. He/she shall be assigned duties and responsibilities as determined by the President.




3. Vice President. 
The President-Elect shall succeed to the office of President upon completing the term as President-Elect. He/she shall be assigned duties and responsibilities as determined by the President. 

 He/she shall also be responsible for completing the ASHP Recognition paperwork.




4. Secretary. 
The Secretary shall maintain accurate society business records. The Secretary shall forward pertinent student society information to the state society and the ASHP Pharmacy Student Forum on a regular basis, and will also be responsible for the chapter's correspondence. The Secretary shall circulate a roll sheet at every meeting and maintain records of member participation in all scheduled activities. 






5. Historian. The Historian shall keep video, photographic, and other records of all SSHP activities. He/she shall update the bulletin board every semester.




6. Treasurer. 
The Treasurer shall maintain an accurate record of the chapter's income and expenditures. Signatures of the Treasurer, the President, or the President-Elect and the Student Organization Bank accountant shall be required to execute the society's checks.




7. Pharmacy Council (PC) Representative. 
The PC Representative shall attend all meetings of the Pharmacy Council and represent UTSSHP. The PC Representative shall also report all pertinent information from Pharmacy Council to the student society's members and encourage member involvement in Pharmacy Council activities.




8. Committee Coordinator. 
The Committee Coordinator shall oversee all the chapter’s committees and their activities. He/she shall report all committee activities to the President. In addition, the Committee Coordinator shall encourage member involvement in all chapter activities.




9. AASHP Student Member-at-Large. The AASHP Student Member-at-Large shall serve as a liaison between AASHP and UTSSHP. This position is elected at the AASHP meeting and he/she shall serve on the AASHP Board of Directors.




10. TSHP Student Representatives. 
The TSHP Student Representatives shall attend all meetings of the Student Section Executive Committee and represent The University of Texas. The Representatives shall report any pertinent TSHP information to the local chapter and encourage member involvement in TSHP activities. 
 This position is appointed by the president of TSHP.




11. San Antonio, Pan Am, and El Paso Represenatives. The San Antonio, Pan Am, and El Paso Representatives shall attend all UTSSHP meetings and serve as liaisons between the organization and their respective campus sites. They shall be elected by the students on their campus sites.




Election of officers and terms shall be as follows:

No officer shall hold more than one office or committee chair position at a given time, unless the position is not filled.  No officer shall hold the same position for more than one term.

Return to Top

Dues are $73.00 for the first year of membership. This includes membership in the American Society of Health-System Pharmacists, the Texas Society of Health-System Pharmacists, the Austin Area Society of Health-System Pharmacists and the University of Texas Student Society of Health-System Pharmacists.  Dues for renewal in the school chapter are collected in the Fall semester are $10 and $5 in the Spring semester, both which extend to the next Fall semester. Updating membership in the national, state and local societies are the responsibility of the member.

Application for student society membership with the required dues shall be submitted to the Membership Committee chairperson(s). Students residing in San Antonio continuing their Pharm.D. didactic coursework are exempt from paying dues for the length of time they will be living in San Antonio, Pan Am, and El Paso.  To remain a member of this organization, they must be a member of another chapter affiliated with ASHP, be it the national, state or local chapter. At the President's discretion on a case-to-case basis, special arrangements regarding the payment of dues can be made.

The following meetings shall be held:

• Regular Executive Committee business meetings and general membership meetings shall be conducted twice a month during the semester or as deemed necessary by the President.
• A general meeting of the student society can be called if ten members of the student society submit to the President a request for such a meeting with a proposed agenda at least seven days before such meeting is to be held.
• A quorum to conduct the student society's regular business shall consist of ten active members.

Return to Top

The President, in consultation with the Executive Committee, shall appoint standing and special committees, as necessary, to carry out the programs and activities of the student society. Each standing or special committee shall consist of at least three members, including a chairperson.

Committees and Duties

Membership Committee-Shall be responsible for sending initial membership applications to the appropriate local, state, or national affiliate organization along with a check for the correct amount of dues. The committee shall also keep membership records current and provide a roster of current members each semester to the Pharmacy Council Advisor.

Fundraising Committee-Shall increase funds for the organization by selling merchandise and seeking outside support for organizational activities with the assistance of the Development Specialist for the College of Pharmacy.

Social Committee-Shall provide/arrange for lunch at meetings as designated by the President and plan other social events for members including activities at state/national meetings.

Service-Shall arrange for members to participate in service projects that benefit the local community and promote the development of member participation in volunteer activities.

At the elections meeting, the Committee Coordinator shall call for members interested in chairing a committee to sign up for consideration as a chairperson. The Committee Coordinator shall preside over all the committee chairs.

Return to Top

In consultation with the Executive Committee, the President may appoint student member(s) as liaison(s) to other organizations with which an arrangement of this nature will be mutually beneficial.

Return to Top

In order to be eligible for a travel scholarship to attend a state or national meeting, the student must have been a member for one semester or be very active in their first semester as a member. The Secretary will keep a record of each member's participation in all scheduled activities. Priority in awarding travel scholarships will be given to officers first, followed by committee chairs, and then the most active general members as space allows. Pharm.D. students who are completing their degree away from the Austin campus and were formerly active in UTSSHP will be eligible to receive a scholarship in the pool with general members. If the number of eligible general members exceeds the available number of travel scholarships, a lottery system will be used to award travel funds.

Return to Top

The student society of health-system pharmacists shall be an affiliate of the Texas Society of Health-System Pharmacists. The state society and student society shall meet annually to review the affiliation agreement between the two groups and conduct other business, as deemed necessary.

Return to Top

These documents may be amended at any regular general membership meeting by a two-thirds (2/3) vote of those members present. Any proposed changes shall be presented by two or more student members to the President in writing at least two weeks prior to a regularly scheduled meeting. The President shall schedule the amendment as an item of new business at the next regularly scheduled business meeting. Once approved, it shall then be submitted to the entire active membership and shall be approved by a majority vote of them.

Return to Top

Robert's Rules of Order, latest revision, shall be the parliamentary authority with respect to all procedures not specified in the governing documents of the student society.

Return to Top