08JOC - CAM - JOB ORDER CONTRACTING (JOC) SERVICES FOR THE REVISED SOLICITAION OF INDEFINITE DELIVERY/INDEFINITE QUANTITY FLOORING SERVICES

• 1.2 JOC Background and Program Expectations

  1.2.1 JOC Background

  The University has maintained a Flooring Services Indefinite Delivery/Indefinite Quantity (Flooring IDIQ) contract since June 2002. From the establishment of this contractual service, 380 Flooring IDIQ job orders have been issued for a total of $5.6 million dollars worth of Work. The Flooring IDIQ has been issued to two different Flooring Contractors who have effectively resourced projects.

  The average cost of a single project is approximately $15,000, varying in size from $750.00 to $300,000. The University typically categorizes projects for issuance to the Flooring IDIQ as all single trade services which effect any and all flooring conditions.

  1.2.2 Program Expectations

  1.2.2.1 Contractor shall provide the University with a responsive and experienced Management Team that is capable of:
  • Preparing and executing multiple projects at multiple building/locations SIMULTANEOUSLY.
  • Delivering high quality work and meeting construction schedule deadlines.
  • Maintaining a “CAN DO” attitude.

  1.2.2.2 Contractor shall have a pro-active diversification program to include small and Historically Underutilized Businesses (HUB)s including but not limited to the following:
  • Reaching out to local subcontractors.
  • Establishing a “Mentor/Protégé” program to assist smaller subcontractors.
  • Playing an active role in meeting the University’s “Good Faith Effort” for Minority participation.
  • Conducting outreach initiatives to include Minority and Small Business Trade Associations.

  CPFM encourages the support and growth of the local and regional economy by providing work opportunities to small business and Historically Underutilized Businesses (HUB), via various Contractors, which may not normally be able to do business with the University. Growth of the Subcontractor/ Vendor / Supplier community, as well as voluntary compliance to goals and objectives of the State of Texas’s HUB program must be diligently maintained and progressively improved.

  1.2.2.3 Contractor shall have the financial resources to undertake the projected level of work, including:
  • Significant mobilization costs (i.e., bonds, insurance, computers, office, personnel, etc.).
  • Resources to assist small local subcontractors with payroll and material expenses.
  • Long lead time before a positive cash flow.

  1.3 Objectives of this Request for Proposal

  1.3.1 Rapid Mobilization after Contract Award and Job Order
  • Shorten the project (Job Order) development and procurement time
  • Provide reliable and controlled construction performance schedules
  • Meet or exceed the needs of the Customer(s)
  • Faster response time(s) for project commencement

  1.3.2 High Level of QUALITY at a Firm, Fixed Price
  • Performance satisfaction
  • Standardization on process and procedures, with consideration of interaction with the University
  • “Lessons Learned” as a program and commitment to avoiding costly and repetitious mistakes

  1.3.3 Include a Large Number of Subcontractors
  • While maintaining a minimum of twenty-five percent (25%) Contractor self-performance
  • Understanding responsibility of distribution of Work as issued by Job Order
  • Potential for having to financially support subcontracting efforts

  1.3.4 Retention of JOC Contractor Status
  • Remain in an active role in meeting the University’s “Good Faith Effort” for Minority participation
  • Develop and maintain a partnership relationship (non-adversarial)
  • Participate and remain active in the “Mentor/Protégé” program with HUB certified Subcontractors
  • Meet or exceed outlined and proposed performance criteria

  1.3.5 Proficiency in Computer Operations
  • Preparation of cost proposals using computer software
  • Day-to-day contract administration
  • Electronic transfer of data and drawings (i.e., “As-Builts,” shop drawings, etc.)

  1.3.6 Responsible for Project Budget
  • Field verification of specific Drawings and Specifications, in order to develop Firm, Fixed Job Orders, where Contractor is responsible for items they missed during proposal preparation
  • Implementation of effective cost control methods
  • Capable of assisting in value engineering

  1.3.7 Perform at a High Level of Quality
  • Provide the University with high quality proposals from the Unit Price Book (UPB), using only legitimate scope related items
  • Provide high quality of construction

  1.3.8 Staff to Meet Job Order Execution Schedules
  • Full time and dedicated presence on-site at all times will be required.
  • Quick response to sudden increased workload

Project Site

Main Campus

Key Dates:

• Pre-Proposal Conference Site: FC1 / PMCS 2.102 Large Conference Room
• Specifications and Plans Available on or about: April 25, 2008
• Notice to Proposals Out: April 23, 2008
• Pre-Proposal Date: April 30, 2008 Time: 1:00 P.M.
• Envelopes#1, #2, #3 and Public Opening Date: May 16, 2008 Time: 2:00 P.M.
  (All proposal envelope openings held at FC1, Room 2.102. See map below.)
• No. of Addenda: 0

PMCS Offices:

Directions to PMCS:

FC1 - Facilities Complex Building 1, 1301 E. Dean Keeton, Austin (Corner of Dean Keeton and Lafayette St.)

From the South: Take the Manor Rd. exit and continue north through the light passing Mt. Calvary cemetery on the right. Turn right at the LBJ Library sign and stay to the left. The Facilities Complex is just across Dean Keeton. Turn left. At the second driveway, turn right.

From the North: Take the Manor Rd exit. Turn left at Manor Rd. then left again onto the frontage road. Continue north, passing Mt. Calvary cemetery on the right. Turn right at the LBJ Library sign and stay to the left. The Facilities Complex is just across Dean Keeton. Turn left. At the 2nd driveway, turn right.