- B1 Promotions and TCLEOSE Proficiency Certification Commissioned Officers
- B2 Cash Receipts Control Petty Cash Funds
- B3 Community Trust / Law Enforcement Role and Authority
- B4 Internal Affairs
- B5 Emergency Information File
- B6 Equipment, Supplies, and Reference Sources
- B7 Firearms and Qualification Standards
- B8 Honor Guard/Color Guard
- B9 Immunization Program/Hepatitis B and Tuberculosis Vaccination
- B10 Shift Transfers
- B11 Line of Duty Death
- B12 Off-Duty or Secondary Employment
- B13 Organizational Structure
- B14 Procedures for Overtime Assignment
- B15 Police Service Award
- B16 Psychological Guidance / Assistance
- B17 Release of Information
- B18 Release of Information on Students
- B19 Liability Protection Program
- B20 Review of Fleet Collisions
- B21 Review of Personnel Records
- B22 Serial Accountability for Citations
- B23 Police Chaplain Program
- B24 Temporary Alternative Assignments
- B25 Use of Discretion
- B26 Written Directive System
- B27 Use of Outside Hardware and/or Software
- B28 Early Warning Intervention
- B29 Crime Analysis
- B30 Planning and Research
- B31 Administrative Reporting
| Title | Administration / Policy B-31 |
|---|---|
| Effective Date | 4-1-08 |
| Rescinds | 4-1-07 |
| Subject | Administrative Reporting Program |
| Purpose | The Administrative Reporting Program is designed to ensure that information regarding daily, weekly, monthly, quarterly, bi-annually, and annually operational activities and statistics is communicated throughout the department and to any mandated outside agencies. |
| Scope | This directive applies to all personnel. |
| Reference | |
| CALEA | Chapter 11 |
- Definitions:
- Administrative Reports — Reports generated on daily, weekly, monthly, quarterly, semi-annually, and annual operational activities and statistics, and which are communicated throughout the Department, System, and to any mandated outside agencies
- Required Reports / Analysis / Assessments:
- Per Incident
Standard, Statute, or Policy Action Purpose Assigned to Routed To 1.3.6 Report — Discharge of Firearm Use of Firearm Occurrence Officer Chief 1.3.6 Report — U of F causing injury or death Use of Force Occurrence Officer Chief 1.3.6 Report — U of F with lethal or less-lethal weapon Use of Force Occurrence Officer Chief 1.3.6 Report — Weaponless U of F above non-compliance Use of Force Occurrence Officer Chief 1.3.7 Review — All reports required in 1.3.6 Determine if force was within policy Board Chairman Chief 41.2.2 Review — pursuits Determine if pursuit was within policy Board Chairman Chief 41.2.3 Review — use of roadblocks & forcible stops Determine if use was within policy Board Chairman Chief 46.1.3 Report — After Action of Disasters or Unusual Occurrences Improve future responses Incident Command Staff Chief 70.1.7 Report — escape of prisoner being transported Escape occurrence Officer Chief 84.1.6 Inventory — Evidence Personnel Change Verify Property and evidence New Custodian & Chief's Designee Chief - Monthly
Standard, Statute, or Policy Report or Analysis Purpose Assigned to Routed To System Police Policy A-8 Report — System Police Activity Report Crime Statistics Calls for Service, and Overtime worked Records Supervisor Office of the Director of Police Texas UCR Program
(Voluntary)Report — State Crime Statistics Report Crime Statistics for State UCR Records Supervisor Texas Department of Public Safety Criminal Justice Information Services Advisory Policy Board TCIC / NCIC Validations Validation of Input Information Terminal Agency Coordinator Texas Department of Public Safety 17.4.1 Report — Fiscal management status Budget Accountability Administration Chief 17.4.2 Report — cash funds Cash fund accountability Administration Chief 46.1.8 Inspection — CRT equipment Inspection of equipment for critical response Supervisor Shift Commander 53.1.1 Inspection — Line Inspection of officers and equipment Supervisor Shift Commander 81.3.2 Inspection — Alternate source of power Inspection of alternate generator Physical Plant Accreditation - Quarterly
Standard, Statute, or Policy Report or Analysis Purpose Assigned to Routed To UTPD Policy B-4 Report — EWS Update Chief on Early Warning System activations Accreditation Manager Chief 35.1.3 Evaluation — Probationary Discuss job performance and alert to areas needing improvement for probationary employees Supervisor Chief 45.2.2 Report — CRO Update Chief on Community programs and concerns CRO Liaison Chief - Semi-Annually
Standard or Statute Report or Analysis Purpose Assigned to Routed To 31.2.2 Review / Analysis — Recruitment Plan Review if plan is meeting goals Recruiter Chief 84.1.6 Inspection — Evidence Ensure property and evidence is being logged properly Evidence Custodian Chief - Annually
Standard or Statute Report or Analysis Purpose Assigned to Routed To System Police Policy A-8 System Crime Statistics Report Crime Statistics Calls for Service, and Overtime worked Records Supervisor Office of the Director of Police Texas Code of Criminal Procedure
Art. 2.134Report — Racial Profiling Comply with State Law Records Supervisor Chief, Vice President of ECS 20 USC
§ 1092(f)Report — Campus Security Act Comply with Federal Law Records Supervisor Chief, Vice President of ECS Texas Code of Criminal Procedure 59.06(g) Audit — Asset Forfeiture Comply with State Law C.I.D. Supervisor Chief 1.2.9 Review — Racial Profiling Identify trends indicating need for training and adherence to State Law Command Staff Chief 1.3.11 Report — use of force training. Policies, lethal and less lethal weapons Demonstrate proficiency Training coordinator Chief 1.3.13 Analysis — Use of Force Identify trends indicating need for training F.O. Captain Chief 15.2.1 Report — Department Goals and Objectives Assist Planning and Research Command Staff Chief 15.3.1 Analysis — Crime Analysis Assist with planning and research, staffing, patrol needs Records Supervisor Chief 16.2.1 Review — all specialized assignments Determine whether assignment should continue F.O. Captain Chief 17.2.2 Report — Budget Proposal Assist Planning and Research Command Staff Chief 25.1.3 Analysis — Grievance Identify trends indicating need for training Accreditation Manager Chief 33.5.1 Activity — legal update training Understand new laws Training Chief 35.1.2 Evaluation — Employee Performance Performance Feedback Supervisor Chief 35.1.9 Evaluation — Personnel Early Warning System Identify changes needed Accreditation Manager Chief 41.2.2 Analysis — Pursuit Identify trends indicating need for training F.O. Captain Chief 44.1.3 Review — Juvenile enforcement & prevention programs Identify trends, successful programs and training needs Crime Prevention Chief 46.1.9 Report — training on All Hazards Plan Increase preparedness and identify additional ICS training needs Command Staff Chief 52.1.5 Report — IA statistical summary Publish complaint summary for the year Internal Affairs Chief 61.1.1 Analysis — Traffic Enforcement Time management and use of discretion among officers F.O. Captain Chief 61.1.1 Analysis — Traffic Accident Identify need for traffic engineering F.O. Captain Chief 81.3.2 Test — alternative source of power under full load Check readiness of generator Physical Plant Accreditation 82.1.6 Audit — Computer check –password security annual Security check for date back-up, storage, access security & password audits Technology Resources (TRECS) Accreditation 84.1.6 Audit — Supervisory audit of Evidence- unannounced Verify accuracy of semi-annual inspection S.S. Captain Chief - Triennially
Standard, Statute, or Policy Report or Analysis Purpose Assigned to Routed To 16.1.2 Report — Workload Assessment Analyze Staffing Strength and assignment needs Division Commander Chief 41.2.7 Report — Training on dealing with mentally ill Increased proficiency Training Chief 45.1.1 Evaluation — effectiveness of CPU program Identify positive and negative programs Crime Prevention Chief 45.2.4 Survey — citizen surveys Identify areas in need of improvement Accreditation Manager Chief 53.2.1 Inspection — staff inspection of organizational components Identify areas in need of improvement UT System Chief 55.1.2 Review — Victim / Witness Assistance Needs Review department's management with victims Command Staff Chief 71.2.1 Training — temporary detention Improve proficiency Command Staff Chief 71.4.3 Review — administrative review of temporary detention procedures Identify areas in need of improvement Command staff Chief - Triennially
Standard, Statute, or Policy Report or Analysis Purpose Assigned to Routed To 21.1.1 Job Task Analysis Assist with Workload Assessment Division Commander Chief
- Per Incident
- The Accreditation Manager will use the proof schedule spreadsheet and this policy to assist with ensuring that required reports are turned in on time. Reminders will be sent or discussed as needed.
