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Title Administration / Policy B-5
Effective Date 8-1-04
Rescinds  
Subject Emergency Information File
Purpose To ensure specified emergency information is available to the shift commander for emergency reference.
Scope This directive applies to all personnel.
Reference  
CALEA  
  1. Information File:
    1. An employee emergency data file for each employee will be kept on server 3 that will include the following information:
      1. Full name
      2. Current address
      3. Telephone number to indicate listed, unlisted, or cellular.
      4. Age and date of birth
      5. Marital status with spouse’s name if applicable. If single, next of kin and telephone.
      6. Family doctor and telephone number
      7. Other person to be called in an emergency
      8. Blood type
      9. Medicines which cause allergic reaction
    2. Each shift commander has the responsibility for obtaining and updating information on their employees. As new employees start work, a new file should be completed.