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Part 12. Students
Section C. Student Academic Employees
Policy Number 12.C.4
Date Issued: July 13, 2006
Approved By: Vice Provost and Dean of Graduate StudiesACADEMIC ASSISTANTS, ASSISTANTS, AND TUTORS
A. Policy Statement
It is the policy of The University of Texas at Austin that individuals appointed as academic assistants, assistants, or tutors at UT Austin abide by the policies stated below.
B. Scope
This policy applies to all individuals appointed as academic assistants, assistants, or tutors at UT Austin.
C. Academic Assistants, Assistants, or Tutors
Students at the University may be appointed to certain non-teaching student academic positions as well as to classified positions.
D. Other Employment Information
1. Academic assistants, assistants, and tutors are subject to the Rules and Regulations of The University of Texas System Board of Regents, the University, the college/school, and department in which they hold employment. In the performance of their duties they must abide by and adhere to the academic and instructional criteria and policies established by the department in which they render service.
2. The Responsibilities, Rights, and Welfare of Graduate Student Academic Employees Committee (a standing committee of the General Faculty) serves in an advisory capacity for institutional policy and governance relating to the affairs of academic assistants, assistants, and tutors.
3. Academic assistant, assistant, and tutor appointments do not provide for accrued vacation or sick leave entitlements or Teacher Retirement System membership. Time off due to illness or during academic breaks will be arranged in accordance with established practices of the hiring department.
E. Academic Assistants
1. Qualifications
To be eligible for appointment as an academic assistant a nominee must:
a. be a degree-seeking graduate student without existing admissions conditions imposed by the Vice Provost and Dean of Graduate Studies;
b. be in good academic standing and making satisfactory progress toward a graduate degree;
c. remain registered in courses that count toward the graduate degree for at least nine semester hours during each semester of the long session; and
d. if holding an appointment for any summer term (first six weeks, second six weeks, nine weeks or twelve weeks), must remain registered in courses that count toward the graduate degree for at least three summer hours during any term of the summer session.
2. Terms of Appointment
Academic assistants must be paid from Wages accounts and at hourly rates as provided in Policy Memorandum 8.105 - "Rates of Pay for Academic Assistants, Assistants, and Tutors."
3. Duties
The position of academic assistant is one which involves instructional assistance of a technical or professional nature to a member of the faculty and to students under the direction and final responsibility of that faculty member. The duties of the academic assistant may include student conferences, supervision of voluntary or informal review or discussion sessions, evaluation of student work, classroom or laboratory assistance under the direct supervision of a faculty member in charge of the class or section, and similar duties of a professional nature.
The academic assistant title is not to be used for those who are in charge of regularly scheduled classes, class sections, discussion sections or laboratory sections which are listed in the Course Schedule.
F. Assistants
1. Qualifications
To be eligible for appointment as an assistant, an individual must be either an undergraduate or a graduate student.
a. If an undergraduate, he or she must be enrolled in the University working toward the first baccalaureate degree, and be in good academic standing.
b. If a graduate student, he or she must:
(1) be a degree-seeking graduate student without existing admissions conditions imposed by the Vice Provost and Dean of Graduate Studies;
(2) be in good academic standing and making satisfactory progress toward a graduate degree;
(3) remain registered in courses that count toward the graduate degree for at least nine semester hours during each semester of the long session; and
(4) if holding an appointment for any summer term (first six weeks, second six weeks, nine weeks or twelve weeks), must remain registered in courses that count toward the graduate degree for at least three summer hours during any term of the summer session.
2. Terms of Appointment
Assistants must be paid from Wages accounts and at hourly rates as provided in Policy Memorandum 8.105 - "Rates of Pay for Academic Assistants, Assistants, and Tutors."
3. Duties
Assistants may grade papers; do clerical work directly concerned with record-keeping for a class; prepare class or laboratory materials, experiments or demonstrations; do noninstructional work in laboratory courses or sections; or assume other subordinate functions directly related to a class. They may not be allowed to teach classes, to give quizzes or examinations unless the instructor is present and personally supervising, or to do general clerical or office work.
G. Tutors
1. Qualifications
To be eligible for appointment as a tutor, an individual student must be either an undergraduate or a graduate student in good academic standing. The appointment to the title of tutor must be approved by the dean.
2. Terms of Appointment
Tutors must be paid from Wages accounts and at hourly rates as provided in Policy Memorandum 8.105 - "Rates of Pay for Academic Assistants, Assistants, and Tutors."
3. Duties
Duties of the tutor are to provide supervised tutoring on an individual or a small group basis to students who show evidence of need for such services. They must meet with their supervisor for evaluation, submit progress reports on students, maintain regular group or individual tutorial sessions, and consult with offices, agencies, departments and faculty members when needed.
For assistance: Questions regarding this policy should be directed to the Office of the Vice Provost and Dean of Graduate Studies at 512/471-4511 or to http://www.utexas.edu/ogs/.
Source:Previous Policy -Original HOP 8.02