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CHAPTER 6 - UNIVERSITY FACILITIES AND SERVICES
Sec. 6.27. Charge for Computation Center Services
- The Computation Center provides academic computing services for instruction and student and faculty research. The Center operates on a cost recovery basis and therefore must charge for the services and materials provided.
- 1. Computer Supplies and Services
- All campus units must reimburse the Computation Center in full for the cost of all computer supplies and other ancillary charges. Computer time is charged at a rate based on an annual audit of the operational cost of the Computation Center. The charges for computer time provided by the Computation Center are to be paid under the following guidelines:
- a. Services to Departments, Schools, Colleges, etc.
- UT Austin units that use the services of the Computation Center are billed for the cost of the computer time used. Computer time charges are primarily made against the unit's Computer Time Allocation Account established by the Vice President for Research at the beginning of each fiscal year. Other appropriate University accounts may be used to pay for computer time if no allocation account is established or if the allocation is exhausted.
- b. Services to Sponsored Projects
- Sponsored projects are expected to pay all charges for computer services from funds provided by the sponsoring agency. If there are no funds for computer services in the project's budget or if funds are exhausted, the project director (principal investigator) may apply to the Chairman or Director of his organizational unit for funding of computer time from the unit's Computer Time Allocation Account.
- 2. Request for Services
- Requests for computer services from the Computation Center will be made on the computer account request form (CC-2001) available at the Computation Center. The University account numbers and the Computer Time Allocation account number against which funds are to be charged for computer time and for all computer supplies must be shown on the computer account request form. The expenditure limits for computer time and computer supplies must be shown. Sufficient funds must be encumbered in University accounts to cover all authorized expenditures against the accounts. Encumbrances should be made using the computer services-encumbrances form (CC-2002) available from the Computation Center. Encumbrances of Computer Time Allocation Accounts are made automatically by the Computation Center.
- 3. Accrual of Charges
- Computer accounts will be established in the Computation Center for accrual of charges for individual classes and projects as requested. Within a given computer account, many individual user numbers (e.g., one for each student in a class) may be assigned. When the sum of accrued computer time or supply charges for all user numbers reaches the expenditure limit, use of the computer account will be suspended. Computer accounts may be reactivated only upon the authorized commitment of additional funds using the computer account request form.
- 4. Status of Costs and Balances
- To make the user aware of the current status of his account, the printout from each computer run will contain the cost of the program just run and the year-to-date charges for computer time and computer supplies for that user number.
- A statement of each computer account will be furnished monthly to the computer account sponsor (e.g., course instructor or project director). A statement of all computer accounts supervised by a department, office or bureau will be provided on a monthly basis to the head of the unit.
- 5. Implementation
- The Director of the Computation Center is responsible for the implementation of the provisions of this policy. Any questions should be addressed to him.