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CHAPTER 7 - PERSONNEL - GENERAL
Sec. 7.08. Personnel Records
- Personnel records include all information collected, assembled or maintained by The University relevant to the employment relationship of the individual with The University of Texas at Austin.
- 1. The following employee personnel data is public information: name, sex, ethnicity, salary, title, and dates of employment.
- 2. All information in the personnel file of an individual is available upon request to that individual employee or the employee's designated representative for inspection and duplication. Employees should direct all requests for access to their personnel files in writing to the Vice President for Business Affairs, who is the Custodian of the Records.
- 3. Appropriate University personnel, as designated by the administrative head of each office maintaining personnel records, shall have access to employee personnel records on an as-needed basis.
- 4. Information in employee personnel files may be released (a) in compliance with a judicial order or a subpoena, and (b) to representatives of state or federal agencies pursuant to authority granted to them by statute or regulations.
- 5. The release of information in personnel files, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy, is prohibited to all other individuals without the written consent of the individual employee.
- These policies and procedures are in conformity with the Texas Open Records Act and the Open Records Decisions issued by the Attorney General pursuant to Section 7 of the Act.