The Undergraduate Catalog Changes: Degree and Academic Changes

Description

Undergraduate degree program changes

Changes to degree programs or degree titles that must be approved through the THECB review process and EVCAA approval at the UT System level, with final approval or acknowledged by the THECB.

Examples of undergraduate degree changes include:

  • Adding a degree program or degree title;
  • Increasing the number of hours required by a degree program;
  • Deleting a degree program or degree title;
  • Renaming a degree program or degree title; and
  • Moving a degree program or degree title from one academic unit to another.

Undergraduate academic changes

Changes to a college’s degree requirements or academic policy. They affect a student’s pursuit of an existing degree, major, concentration/track/option, academic honor, certificate, etc. Changes in this category are approved through the Office of General Council at the UT System level, with final approval by the EVCAA.

Examples of undergraduate academic changes include:

  • Changing the requirements of an existing degree program (major) or degree title; changes range from adding a new subject to the degree program to deleting one course from a list of many courses that will fulfill a three-hour requirement;
  • Changing the requirements to enter, remain in, or graduate from a degree program or from the college;
  • Adding, deleting, or changing restrictions on electives;
  • Adding, deleting, or changing a track or option, including changing its name;
  • Adding, deleting, or changing an honors program, including changing its name; and
  • Establishing, changing, or dropping requirements for admission to a degree program or to the college.

Changes will need:

  1. Submission form for Proposals in Planning Stage (for major curriculum changes, such as a new degree plan, minor, or certificate)
  2. Faculty Council proposal



Undergraduate Catalog: Degree Changes

Questions about the procedures and order of processes described here should be directed to the provost’s office. All correspondence and contact with The University of Texas System (UT System) should be coordinated through the provost’s office.

Description

Undergraduate degree program changes are changes to degree programs or degree titles that must be approved or acknowledged by the THECB. These include:

  • Adding a degree program or degree title
  • Increasing the number of hours required by a degree program
  • Deleting a degree program or degree title;
  • Renaming a degree program or degree title
  • Moving a degree program or degree title from one academic unit to another

Final Approval

  • Texas Higher Education Coordinating Board (THECB)
  • For substantive changes, Southern Association of Colleges and Schools’ Commission on Colleges (SACSCOC)

Proposal package instructions for degree program changes

1) Submission Form for Proposals in Planning Stage (PDF)

This form is to be used by colleges that are planning major curriculum changes, such as a new degree plan, minor or certificate. It is designed to gather information for an initial conversation with members of the Curriculum Management Committee (CMC). The CMC helps inform the Committee on Undergraduate Degree Program Review (CUDPR) review process by exploring proposals for major curriculum changes in-depth. It also helps departments and colleges think strategically about proposals from the planning stages forward.

2) Faculty Council Proposal

The Faculty Council (FC) proposal consists of:

  • Legislative style catalog text (New text underlined, old text line-through. Documents with track changes will be returned)
  • School/major code questionnaire (if required, the questionnaire is submitted online to Office of the Registrar/Official Publications (OP))
  • Texas Higher Education Coordinating Board (THECB) paperwork as required, and
  • Southern Association of Colleges and Schools’ Commission (SACS-COC), if a substantive change

Examples of proposal documents are available at the Office of the General Faculty (OGF) Catalog Changes page.

The proposing college dean will submit the completed proposal to the OGF.

For a change to be included in the undergraduate catalog, the proposal must be submitted by the deadline given on the OGF Catalog Changes page.

For more information about new degree programs, please contact Kati Pelletier at kpelletier@austin.utexas.edu.

Click here for more information about Faculty Council proposal package

Approval Process for degree program changes

1. Department and college level

Each department, center or academic program follows its own process, within any guidelines established by the college, and sends the proposed change forward by the college’s deadline. Those planning a change should consult their dean before proceeding. The approval process should begin as long as possible before the change is expected to appear in the undergraduate catalog. The proposal process and paperwork involved vary among the colleges.

The faculty of the college considers the change via the process established by the college. If the program to be changed is offered by more than one college, all colleges must approve the change. If the college faculty, curriculum committee (if applicable), and dean approve the change, the dean sends forward the proposal and required documents, listed below.

2. Office of the General Faculty

  • Assesses the Faculty Council proposal for thoroughness and clarity and requests corrections or additional information from the college if necessary.
  • Classifies the proposal as exclusive or general.
  • Prepares proposal for CUDPR, CMC, and LRC.
  • Circulates the proposal to all CUDPR members and associated staff members via email.
  • 3. Curriculum on Undergraduate Degree Program Review (CUDPR)

    CUDPR may take any of the following actions:

    • Recommend approval of the proposal as submitted.
    • Recommend approval of the proposal with minor changes (that is, changes that the college's representative can approve without consulting the college).
    • Suggest non-minor changes to the college. In this case, CUDPR returns the proposal to the college for reconsideration. The college may accept the changes, request further changes, or withdraw the proposal. If any further changes that result are substantive, the chair or the college representative presents the updated proposal for reconsideration at the next CUDPR meeting; if they are not substantive, the college representative or the CUDPR chair reports them to OGF.
    • Recommend disapproval of the proposal.

    OGF records CUDPR's action, including any changes to the proposal, in the meeting minutes.

    4. Educational Policy Committee (EPC), if necessary

    If the legislation may generate considerable discussion among the faculty or that it raises educational policy questions, the EPC representative to CUDPR may refer the proposal to EPC for review.

    5. Office of the General Faculty (OGF)

    • Makes any changes approved by CUDPR and formats the proposal as General Faculty legislation.
    • Posts the legislation on the FC Web site for five days if it has been classified as exclusive, or for ten days if general, and notifies FC members of the posting by e-mail.

    For a change to be included in the undergraduate catalog, the legislation must be posted online no later than the deadline given on the OGF Catalog Changes page. The deadline is normally in February of even-numbered years.

    6. Faculty Council (FC)

    If no protests are received by OGF in the established time, the legislation is approved and transmitted to the provost.

    If one or more protests are received the legislation is placed on the agenda for the next FC meeting:

    • If legislation is approved, OGF transmits it to the provost.
    • If legislation is disapproved, OGF reports disapproval to the college dean.

    For a change to be included in the undergraduate catalog, the legislation must be approved by the Faculty Council and forwarded to the provost no later than the deadline given on the OGF Catalog Changes page. The deadline is normally in March of even-numbered years.

    7. Office of the Registrar/Official Publications (OP)

    In consultation with the college and provost’s delegates as needed, OP edits the catalog copy submitted by the college to ensure (1) that all degree program changes proposed for the catalog have been approved by FC, and (2) that all degree program changes approved by the FC are included in the catalog.

    OP also ensures that the provost has approved degree program changes before they are published; any changes not approved by the provost at publication time will be omitted from the catalog.

    8. Provost (acting on behalf of the president)

    Upon provost approval of the proposal, appropriate paperwork will be generated and forwarded to the Executive Vice Chancellor of Academic Affairs (EVCAA).

    If the provost objects to the proposal, objections will be reported to the FC or the Faculty Council Executive Committee (FCEC). This body may:

    • Withdraw the proposal.
    • Reaffirm approval of the proposal as is. In this case, the provost forwards the appropriate paperwork to the EVCAA.
    • Modify the proposal in response to the provost’s objections. In this case, OGF modifies the FC legislation. The provost forwards the appropriate paperwork, including modified legislation, to the EVCAA.

    For a change to be included in the undergraduate catalog, the provost must forward the proposal no later than the deadline given on the OGF Catalog Changes pages. The deadline is normally in April of even-numbered years.

    9. Executive Vice Chancellor for Academic Affairs (EVCAA)

    The office of the EVCAA forwards the appropriate paperwork, noted above, and approval letter or letter of notification to the THECB assistant commissioner for academic affairs and research.

    10. Texas Higher Education Coordinating Board (THECB)

    To add a degree program:

    If the program is in engineering or will cost more than $2 million over five years or requires more than 120 hours of coursework, the THECB staff reviews the proposal and makes a recommendation on approval.

    If the program is not in engineering, will cost $2 million or less over five years, and requires no more than 120 hours of coursework, the THECB staff posts the degree request for public comment through the

    Proposal Tracking System

    If there are no comments within thirty days, the THECB staff adds the degree program to the THECB’s degree program inventory and the assistant commissioner for academic affairs and research notifies the University that the program is approved; if there are comments, the THECB staff reviews the proposal.

    • To increase the number of hours required by a degree program: The THECB staff reviews the proposal, notifies the University of status, and updates the inventory.
    • To delete a degree program or degree title: The THECB staff updates the THECB’s degree program inventory and the assistant commissioner for academic affairs and research notifies the University that the change has been made.
    • To add a degree title for an existing degree program or
      To rename a degree program or degree title or
      To move a degree program or degree title to another academic unit
      • If the change will result in new costs of more than $2 million over five years: The THECB staff reviews the proposal, updates the THECB’s degree program inventory and the assistant commissioner for academic affairs and research notifies the University that the change has been made.
      • If the change will result in new costs of $2 million or less over five years: The THECB staff updates the THECB’s degree program inventory and the assistant commissioner for academic affairs and research notifies the University that the change has been made.

    11. Southern Association of Colleges and Schools’ Commission on Colleges (SACSCOC)


    For some substantive changes, notification of SACSCOC is sufficient; most substantive changes must be approved by SACSCOC before they are implemented. If approval is required, the proposal may be referred automatically to the Commission on Colleges for review and approval at its next scheduled meeting, or it may be reviewed by a commission staff member. The staff member may recommend approval by the commissioner or referral to the Committee on Compliance and Reports. If the proposal is referred to the committee, the committee may approve it, defer approval and seek more information, or deny it. A site visit by a Substantive Change Committee may be required.

    12. Provost

    The provost’s office notifies the colleges and necessary offices (including OGF, IRRIS, OP) on campus of the UT System and/or THECB response.

    13. Office of the General Faculty (OGF)

    OGF informs the FC of the response.

    OGF notifies college staff members who were involved in the approval process.

    14. Office of Institutional Reporting, Research, and Information Systems (IRRIS)

    Updates the mainframe degree/major code table as needed.

    15. Office of the Registrar/Official Publications (OP)

    Using information provided by the college on the school/major code questionnaire, OP updates the mainframe school/major code table as necessary and notifies appropriate offices. OP will add approved legislation to the next edition of the University Undergraduate Catalog.




    Undergraduate Catalog: Academic Changes

    Questions about the procedures described here should be directed to the provost’s office. All correspondence and contact with The University of Texas System (UT System) should be coordinated through the provost’s office.

    Description

    Undergraduate academic changes are changes to a college’s degree requirements or academic policy. They affect a student’s pursuit of an existing degree, major, concentration/track/option, academic honor, certificate, etc. Changes in this category are approved through the Office of General Council at the UT System level, with final approval by the EVCAA.

    Undergraduate academic changes include:

    • Changing the requirements of an existing degree program (major) or degree title; changes range from adding a new subject to the degree program to deleting one course from a list of many courses that will fulfill a three-hour requirement;
    • Changing the requirements to enter, remain in, or graduate from a degree program or from the college;
    • Adding, deleting, or changing restrictions on electives;
    • Adding, deleting, or changing a track or option, including changing its name;
    • Adding, deleting, or changing an honors program, including changing its name; and
    • Establishing, changing, or dropping requirements for admission to a degree program or to the college.

    Final Approval

    Final approval rests with the UT System.

    Proposal package instructions for academic changes

    Faculty Council Proposal

    The Faculty Council (FC) proposal consists of:

    • Impact statement;
    • Undergraduate catalog text in legislative style (new text underlined, old text lined through);
    • School/major code questionnaire (if required, the questionnaire is submitted online to Office of the Registrar/Official Publications (OP))

    Examples of proposal documents are available at the Office of the General Faculty (OGF) Catalog Changes page.

    The proposing college dean will submit the completed proposal to the OGF.

    For a change to be included in the undergraduate catalog, the proposal must be submitted by the deadline given on the OGF Catalog Changes page.

    For more information about academic changes, please contact Kati Pelletier at kpelletier@austin.utexas.edu.

    Click here for more information about faculty proposal package

    Approval Process for academic changes

    1. Department and college level

    Each department, center or academic program follows its own process, within any guidelines established by the college, and sends the proposed change forward by the college’s deadline. Those planning a change should consult their dean before proceeding. The approval process should begin as long as possible before the change is expected to appear in the undergraduate catalog. The proposal process and paperwork involved vary among the colleges.

    The faculty of the college considers the change via the process established by the college. If the program to be changed is offered by more than one college, all colleges must approve the change. If the college faculty, curriculum committee (if applicable), and dean approve the change, the dean sends forward the proposal and required documents, listed below.

    2. Office of the General Faculty

    • Assesses the Faculty Council proposal for thoroughness and clarity and requests corrections or additional information from the college if necessary.
    • Classifies the proposal as exclusive or general.
    • Prepares proposal for CUDPR, CMC, and LRC.
    • Circulates the proposal to all CUDPR members and associated staff members via email.

    3. Curriculum on Undergraduate Degree Program Review (CUDPR)

    CUDPR may take any of the following actions:

    • Recommend approval of the proposal as submitted.
    • Recommend approval of the proposal with minor changes (that is, changes that the college's representative can approve without consulting the college).
    • Suggest non-minor changes to the college. In this case, CUDPR returns the proposal to the college for reconsideration. The college may accept the changes, request further changes, or withdraw the proposal. If any further changes that result are substantive, the chair or the college representative presents the updated proposal for reconsideration at the next CUDPR meeting; if they are not substantive, the college representative or the CUDPR chair reports them to OGF.
    • Recommend disapproval of the proposal.

    OGF records CUDPR's action, including any changes to the proposal, in the meeting minutes.

    4. Educational Policy Committee (EPC), if necessary

    If the legislation may generate considerable discussion among the faculty or that it raises educational policy questions, the EPC representative to CUDPR may refer the proposal to EPC for review.

    5. Office of the General Faculty (OGF)

    • Makes any changes approved by CUDPR and formats the proposal as General Faculty legislation.
    • Posts the legislation on the FC Web site for five days if it has been classified as exclusive, or for ten days if general, and notifies FC members of the posting by e-mail.

    For a change to be included in the undergraduate catalog, the legislation must be posted online no later than the deadline given on the OGF Catalog Changes page. The deadline is normally in February of even-numbered years.

    6. Faculty Council (FC)

    If no protests are received by OGF in the established time, the legislation is approved and transmitted to the provost.

    If one or more protests are received the legislation is placed on the agenda for the next FC meeting:

    • If legislation is approved, OGF transmits it to the provost.
    • If legislation is disapproved, OGF reports disapproval to the college dean.

    For a change to be included in the undergraduate catalog, the legislation must be approved by the Faculty Council and forwarded to the provost no later than the deadline given on the OGF Catalog Changes page. The deadline is normally in March of even-numbered years.

    7. Office of the Registrar/Official Publications (OP)

    In consultation with the college and provost’s delegates as needed, OP edits the catalog copy submitted by the college to ensure (1) that all academic changes proposed for the catalog have been approved by FC, and (2) that all academic changes approved by the FC are included in the catalog.

    OP also ensures that the provost has approved academic changes before they are published; any change not approved by the provost at publication time will be omitted from the catalog.

    8. Provost (acting on behalf of the president)

    Upon provost approval of the proposal, appropriate paperwork will be generated and forwarded to the Executive Vice Chancellor of Academic Affairs (EVCAA).

    If the provost objects to the proposal, objections will be reported to the FC or the Faculty Council Executive Committee (FCEC). This body may:

    • Withdraw the proposal.
    • Reaffirm approval of the proposal as is. In this case, the provost forwards the appropriate paperwork to the EVCAA.
    • Modify the proposal in response to the provost’s objections. In this case, OGF modifies the FC legislation. The provost forwards the appropriate paperwork, including modified legislation, to the EVCAA.

    For a change to be included in the undergraduate catalog, the provost must forward the proposal no later than the deadline given on the OGF Catalog Changes pages. The deadline is normally in April of even-numbered years.

    9. Executive Vice Chancellor for Academic Affairs (EVCAA)

    The office of the EVCAA handles proposed changes. If the associate vice chancellor and UT System staff have no concerns about the change, the associate vice chancellor notifies the provost’s office that the change is approved.

    10. Provost

    The provost’s office notifies the colleges and necessary offices (including OGF, IRRIS, OP) on campus of the UT System response.

    11. Office of the General Faculty (OGF)

    OGF informs the FC of the response.

    OGF notifies college staff members who were involved in the approval process.

    12. Office of Institutional Reporting, Research, and Information Systems (IRRIS)

    Updates the mainframe degree/major code table as needed.

    13. Office of the Registrar/Official Publications (OP)

    Using information provided by the college on the school/major code questionnaire, OP updates the mainframe school/major code table as necessary and notifies appropriate offices. OP will add approved legislation to the next edition of the University Undergraduate Catalog.