Electronic Document Submission Guidelines

(Note: Regents’ Outstanding Teaching Award has different requirements)

A disk or USB drive containing .pdf files of the required ten (10) categories of submission materials must accompany the nomination binder at the time of submission. Each document file name should correspond to required submission materials. Thus, please save each document with the following filename structure: lastname, identifier.pdf.

(To note: hard copy and electronic submission guidelines differ. Individual course instructor surveys are submitted as hard copy only.)

1. Cover Sheet (example: Lastname, F-COV.pdf)

   Indicate the name, rank, and department of faculty member and which award they are being nominated for.

2. Dean’s Cover Letter (example: Lastname, F-DNL.pdf)

   Cover letter from the nominee’s dean, including a description of the nominee selection process, and explanation of the nominees’ rank (if relevant).

3. Department Chair’s Letter
 (example: Lastname, F-CHL.pdf)

   One- or two-page letter from the nominee’s chair summarizing the nominee’s sustained and significant contributions to education, particularly at the undergraduate level.

4. Summary Assessment of Teaching Effectiveness 

(example: Lastname, F-SAT.pdf)

   Include the context of instruction (required vs. elective, difficulty, lower vs. upper-division, large vs. small courses, etc.), and other information to assist the award committee. The summary assessment may be contained within the department chair’s letter or the relevant unit may prepare a separate document for review by the teaching award committee. If included in chair’s letter, please create a single page document – labeled as example – that reads, “Summary Assessment of Teaching Effectiveness included in chair’s letter”

5. Curriculum Vitae 

(example: Lastname, F-CV.pdf)

   Include current curriculum vitae. Be sure to highlight any awards related to teaching or advising, any publications related to education, service related to education, and research publications co-authored with students.

6. Teaching Philosophy of the Nominee (example: Lastname, F-PHL.pdf)

   Include a one- to two-page statement regarding the nominee’s teaching values, objectives, and methods as well as their reflections on the challenges and rewards of teaching university classes.

7. List of Organized Courses (example: Lastname, F-OC.pdf)

   List of all organized courses taught by the nominated faculty for last five years 
(beginning academic year 2006-2007) as well as enrollments in each course.

8. Reference Letters 
(example: Lastname, F-RL1.pdf, Lastname, F-RL2.pdf, etc.)

   No more than five (5) letters of support from current or former students and/or faculty colleagues. Peer observations are especially valuable for faculty letters. At least two of the letters should be from current or former undergraduates.

9. Syllabus 
(example: Lastname, F-SYL.pdf)

   Include a syllabus from a recent favorite course.

10. Other Supporting Documentation (example: Lastname, F-OSM.pdf)

    As may be deemed appropriate. (See Minnie Stevens Piper Professorship instructions for additional submission requirements.)

(Note: amounts of honorariums vary depending on the endowment income.)

Please contact Amelia Shannon at 232-3312 (or at areyshannon@austin.utexas.edu) if you have any questions or need any clarification about submissions.