2008-09
Roster Document Preparation Guide
(Web only)
https://utdirect.utexas.edu/faculty/roster/doc_view.WBX
Following are instructions for preparing updates to your Roster List (https://utdirect.utexas.edu/faculty/roster/list.WBX) via the Roster Document, which allows a department to update job and rate information of non-tenure track faculty to take effect September 1.
CALENDAR
Roster Documents for 2008-09 must be submitted to the Office of the Executive Vice President and Provost by Wednesday, April 30, 2008.
2008-09 Roster Lists will be available for departments to view on July 1, 2008 to facilitate notification to those faculty that will be appointed. The July notification to University employees is to enable them to make informed decisions about their annual insurance enrollment elections.
In August, the Roster List will be loaded to the ARF document. This action will allow departments to implement appointments as needed for those faculty members on the Roster List who have accepted offers and are scheduled to teach during the Long Session.
APPLICABLE NON-TENURE TRACK FACULTY TITLES
The Roster Document includes non-tenure track faculty in the following title categories who are on a department's 2007-08 Roster List as of March 29.
- lecturer
- clinical
- adjunct
- adjoint
- specialist
The Roster List includes faculty from the previous year’s Roster document plus faculty added during the year via PARs with “R” (for Roster) in the “Include in Next Budget” field.
Not included/loaded are Roster faculty whose notice of separation from the University has been processed by the provost's office and current or future non-tenure track faculty in any of the above title categories who require 2008-09 PARs to implement their appointments.
SALARY POLICY
See the 2008-09 Final Budget Preparation Procedures posted on the Budget Office Web site at http://www.utexas.edu/business/budget/ for the President's memorandum on the institutional faculty salary merit policy.
Where applicable, the provost's office will add the institutionally funded promotion increase as follows:
| Lecturer to Senior Lecturer* | $2,000 |
| Senior Lecturer to Distinguished Senior Lecturer** | $2,500 |
| Clinical Assistant Professor to Clinical Associate | |
| Professor | $2,000 |
| Clinical Associate Professor to Clinical Professor | $2,500 |
*Note: It is recommended that faculty promoted to Senior Lecturer have a two year commitment period, and that will be the default entry on the Roster document.
**Note: Those faculty members promoted to Distinguished Senior Lecturer effective September 1, 2008, must have a Committed status of at least half-time for a period of three years (i.e., 09-01-08 to 05-31-11). See the pull down menu in the Status column of the Roster Document.
SECURITY
Users must have *DEFINE authorization for the FRN command to access the Roster Document page and *DEFINE authorization for the unit code of a department in order to access records for that department. Exception: documents received in a person's inbox can be processed according to user and document status.
Users have the option to change their current *DEFINE desk and view from the navigation bar.
For any log-on related problems or concerns, contact your Electronic Office Manager or UT Information Services: ITS Help Desk at 471-8800, or URL: http://www.utexas.edu/its/help.
ACCESSING THE WEB SITE
Go to https://utdirect.utexas.edu/faculty/roster/doc_view.WBX to get to the Web site or, starting from the UT Austin home page, go to UT Direct and then SITEMAP, then click on Administrative Applications and then Faculty Roster. You will want to bookmark the page.
HELP FOR VIEWING, UPDATING AND ROUTING THE ROSTER DOCUMENT
The Roster Document comprises two parts: (1) a Roster view screen (Roster Document) and (2) an update screen (Roster Document Update).
—Roster Document
The document Help contains instructions for opening and reviewing your department's Roster listing and creating and updating your department's Roster Document (see Roster Help, Steps I-VII), as well as an explanation of Special Features of the document. Clicking on the Help link in the upper right hand corner of either the listing view screen or the update screen takes you to Faculty Roster Help contents, as follows:
- Purpose
- Step I: Open Document Roster Listing
- Step II: Review your Roster Listing
- Step III: Create your Department Roster Document
- Step IV: Update the Roster Document
- Step V: SAVE THE DOCUMENT!
- Step VI: Chair and/or Dean Approvals
- Step VII: Select an Action
-
Special Features:
- Department History
- College Roster Document
- Routing Setup
- Notes
- Routing History
- Change Desk and View
Links to terms are embedded in the text.
For human assistance, please contact the provost's office as follows:
Emil Kresl
kresl@mail.utexas.edu
232-3315
Renee Wallace
rlwallace@austin.utexas.edu
232-3320
Technical Problems:
Janice Mitcham
jmitcham@austin.utexas.edu
471-0650
