Institutional Memberships and Dues for Professional Organizations
Handbook of Operating Procedures 3-1230-PM (Policy Pending)
January 16, 1989
Payment of memberships and dues for professional organizations shall be made in accordance with the following policies and procedures. No payments from any source of University funds are to be made to political action committees.
State Appropriated Funds
All expenditures for memberships and dues for professional organizations
using state appropriated funds (14- and 20- accounts) require initial
approval by the President. All requests for new memberships and
dues for professional organizations should be submitted for approval
through the normal administrative channels using the attached prior
approval form (interactive
pdf).The memberships and dues must be directly and substantially
related to the mission and function of The University of Texas at
Austin. Every effort shall be made to avoid duplications or multiple
memberships, where feasible. A
master list of all approved memberships
and dues for professional organizations will be maintained and reviewed
annually. Renewal of memberships and dues on the approved master
list does not require resubmission of a prior approval form or any
administrative approval beyond that of the individual with signature
authority on the account being used. Information regarding the master
list may be obtained from the Office of the Vice President for Business
Affairs.
Other Funds
Authorization to approve payment of memberships and dues for
professional organizations from all University funding sources other
than state appropriated funds shall be delegated to the individual(s)
having signature authority on the particular account. Such memberships
and dues shall be necessary for the proper discharge of University
duties and the payments shall be consistent with the established
purposes for the specific account. Every effort shall be made to
avoid duplicate or multiple memberships, where feasible. No other
prior approval or administrative review is required for initial
or renewal payments.
(This should be substituted for the policy dated January 23, 1974, in POLICY MEMORANDA FOR THE UNIVERSITY OF TEXAS AT AUSTIN.)
Download
Request for Institutional Membership Fee Approval Form
Word .doc | interactive PDF
* With an interactive PDF, you can type the required information directly on to the form and then print it and mail it. You can NOT save it without the full version of Adobe Acrobat.
