SAMPLE OFFER LETTER: MULTIYEAR, CLINICAL PROFESSOR POSITION
Dr. <Candidate’s name>:
Dean of the College/School of has authorized me to offer you an
appointment to the following faculty position in the Department/Section of at The University of Texas at Austin as
Period of Appointment: 9/1/07 – 5/31/08
Percent Time: 50%
Your nine-month academic
rate will be $
for the 2007-08 academic year and will be
reviewed annually thereafter. This
is a temporary appointment without tenure. The commitment is for the stated three-year period only.
appointments to the faculty are subject to confirmation
by the Board of Regents of The University of Texas System. All faculty, administrators, and staff
are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The
University of Texas at Austin. The salary figure represents the gross salary
and is subject to deductions as required by federal and state law and, if
permitted by law, such other deductions as you may authorize.
specific course assignments will be made at the discretion of the department
chair, it is expected that your teaching assignment will be focused on the
following courses over the period of this appointment: and . Your teaching assignment for the fall
of <academic year> will be
<number> section(s) of <course number and title. Should enrollment fluctuate, causing cancellation of any
course section you have been assigned to teach, your assignment may be adjusted
in accordance with <college/school/departmental>
policy. As a member of our
teaching faculty, you are expected to participate in course-instructor surveys.
Questions concerning your course assignment should be addressed to at .
College/School will reimburse you for moving of household goods on a documented
basis and for reasonable expenses necessary for one or more trips to Austin for
personal relocation purposes up to a maximum of $ .
For information about relocation services provided
through the Office of Human Resource Services, contact Carmen Guerra at
1-800-687-4178, who will arrange for a relocation coach to be assigned to you. Expenses for moving household goods and
personal effects may be paid as an out-of-pocket reimbursement or directly to
the moving company. Expenses that
meet the criteria set forth in IRS Publication 521 (http://www.irs.gov/formspubs/lists/0,,id=97819,00.html) are non-taxable.
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to all employee benefits authorized by the state
legislature. Human Resources will
provide you with full information on available University services and resources
at the New Employee Welcome/Orientation. You should attend this as soon as
possible upon your arrival. For this purpose please note that new employees
have 31 calendar days from their initial appointment date <insert expected start date, e.g., (September 1);( January 16)> to
enroll for insurance coverages.
This offer is contingent upon
satisfactory completion of all pre-employment screening requirements.
These include (1) completion of the form and provision of documentation
required by the Federal Immigration Reform and Control Act to verify employment
eligibility to work in the United States; (2) a background check for security
sensitive positions, which include all faculty positions; and (3) satisfaction
of a credentialing requirement that is a criterion for institutional
accreditation. The first must be
satisfied within three working days of the start date of your appointment and will
be handled upon your arrival. To
meet the last two requirements, please complete and return both the enclosed Background Check Request
and the Official Transcript Authorization for New Faculty form to the
department for handling. The enclosures contain additional
information on these requirements.
• When the candidate is a current UT
employee and has an I-9 on file but has not had a background check nor
satisfied the transcript requirement, substitute the following paragraph for
the one above.
• If a UT employee candidate for the
position has had a background check, drop the text referring to this (second
and third sentences), leaving only the transcript authorization requirement
text (last two sentences).
• If the candidate previously satisfied
all pre-employment screening requirements for a faculty appointment (i.e.,
all pre-employment forms are on file), then omit the paragraph.
This offer is contingent upon
satisfactory completion of certain pre-employment screening requirements for
faculty positions. Institutional
policy requires a background check for positions designated security sensitive,
as are all faculty positions. For
this purpose, we ask that you complete the first section of the enclosed Background
Check Request Form and return it to the department, where
the bottom section will be filled in and the form sent to Human Resources for
processing. In accordance with
accreditation criteria, the University is required to maintain official
documentation showing completion of the highest degree obtained. Please complete the enclosed Official
Transcript Authorization for New Faculty form indicating how you wish to
satisfy this requirement.
are enthusiastic about having you as a member of the faculty and hope that the
terms of this offer are satisfactory to you. If you have any questions
regarding this offer you can contact me at
Please indicate your acceptance of this appointment by signing the
original of this letter and returning it to me. The copy should be retained for your records.
B to PM 3.110 – Information for New Non-tenure Track
§5.A –Lecturer and Clinical Faculty Titles
Background Check Request Form
Official Transcript Authorization for New
cc Executive Vice President and Provost Gregory L. Fenves
accept this offer of appointment and attest that the credentials reflected in
the curriculum vitae submitted with my application are correct: