SAMPLE OFFER LETTER: MULTIYEAR, CLINICAL PROFESSOR POSITION
Dear Dr. <Candidate’s name>:
I am pleased to
offer you an appointment to the following faculty position in the College/School
of at The University of Texas at Austin as
Period of Appointment: 9/1/11 – 5/31/12
Percent Time: 50%
Your nine-month academic rate will be $ for the 2011-12 academic year and will be reviewed annually thereafter. This is a temporary appointment without tenure. The commitment is for the stated three-year period only.
appointments to the faculty are subject to confirmation
by the Board of Regents of The University of Texas System. All faculty, administrators, and staff
are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The
University of Texas at Austin. The salary figure represents the gross salary
and is subject to deductions as required by federal and state law and, if
permitted by law, such other deductions as you may authorize.
specific course assignments will be made at the discretion of the dean, it is
expected that your teaching assignment will be focused on the following courses
over the period of this appointment: and . Your teaching assignment for the fall
of <academic year> will be
<number> section(s) of <course number and title>. Should enrollment fluctuate, causing cancellation of any
course section you have been assigned to teach, your assignment may be adjusted
in accordance with <college/school> policy. As a member of our teaching
faculty, you are expected to participate in course-instructor surveys.
Questions concerning your course assignment should be addressed to at .
The <college/school> will
reimburse you for the actual expenses of moving your family and household goods
on a documented basis and for the reasonable expenses necessary for one or more
trips to Austin for personal relocation purposes up to a maximum of $ .
Expenses for moving household goods and personal effects may be paid as an
out-of-pocket reimbursement or directly to the moving company. Expenses that meet the criteria set
forth in IRS Publication 521 (http://www.irs.gov/publications/p521/index.html)
are non-taxable. Please present receipts to <Dept Contact Name>
in the departmental office for reimbursement. We can also assist you in
accessing the relocation services offered by Human Resource Services.
Please let us know if you are interested in pursuing this option.
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to all employee benefits authorized by the state
legislature. Human Resources will
provide you with full information on available University services and
resources at the New Employee Welcome/Orientation. You should attend this as
soon as possible upon your arrival. For this purpose please note that new
employees have 31 calendar days from their initial
appointment date <insert expected
start date, e.g., (September 1);
(January 16)> to
enroll for insurance coverages.
offer is contingent upon satisfactory completion of all pre-employment
These include (1) completion of the form and provision of documentation
required by the Federal Immigration Reform and Control Act to verify employment
eligibility to work in the United States; (2) a background check for security
sensitive positions, which include all faculty positions; and (3) satisfaction
of a credentialing requirement that is a criterion for institutional
accreditation. The first must be
satisfied within three working days of the start date of your appointment and
will be handled upon your arrival.
To meet the last two requirements, please complete and return both the
enclosed Background Check Request
Form and the Official Transcript Authorization for New Faculty
form to the department for handling. The enclosures contain additional
information on these requirements.
When the candidate is a current UT employee and has an I-9 on file but has
not had a background check nor satisfied the transcript requirement,
substitute the following paragraph for the one above.
If a UT employee candidate for the position has had a background check, drop
the text referring to this (second and third sentences), leaving only the
transcript authorization requirement text (last two sentences).
If the candidate previously satisfied all pre-employment screening
requirements for a faculty appointment (i.e., all pre-employment forms are on
file), then omit the paragraph.
This offer is contingent upon
satisfactory completion of certain pre-employment screening requirements for
faculty positions. Institutional policy requires a
background check for positions designated security sensitive, as are all
faculty positions. For this
purpose, we ask that you complete the first section of the enclosed Background Check Request
Form and return it to the
department, where the bottom section will be filled in and the form sent to
Human Resources for processing. In accordance with accreditation criteria, the University is
required to maintain official documentation showing completion of the highest
degree obtained. Please complete
the enclosed Official Transcript Authorization for New Faculty form indicating
how you wish to satisfy this requirement.
enthusiastic about having you as a member of the faculty and hope that the
terms of this offer are satisfactory to you. If you have any questions
regarding this offer you can contact me at . Please indicate your
acceptance of this appointment by signing the original of this letter and
returning it to me. The copy
should be retained for your records.
Enclosures: Attachment B to PM 3.110 –
Information for New Non-tenure Track
HOP §5.A –Lecturer and Clinical Faculty Titles
Background Check Request Form
Official Transcript Authorization for New Faculty
cc Executive Vice President and Provost Gregory L. Fenves
this offer of appointment and I attest that the credentials reflected in the
curriculum vitae submitted with my application are correct: