SAMPLE OFFER LETTER: 1
YR or < LECTURER POSITION
Departmentalized
College/School (9/07)
<Date>
XXXXXXX
XXXXXXX
Dear
Dr. <Candidate’s name>:
I am pleased to inform you that the Dean
of the College/School of
has authorized me to offer you an
appointment to the faculty of the Department/Section of at The University of Texas at Austin:
Title: Lecturer
Period of Appointment: 9/1/07
– 5/31/08
Percent Time: 75.00%
Nine-month Academic Rate: $46,000
Total Stipend: $34,500
This
commitment is for a temporary appointment without tenure for the above-stated
period only.
All
appointments to the faculty are subject to confirmation
by the Board of Regents of The University of Texas System. All employees are subject to the
relevant provisions of the Rules and
Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at
Austin. The salary figure represents the gross salary and
is subject to deductions as required by federal and state law and, if permitted
by law, such other deductions as you may authorize.
Your teaching assignment for will be <number> section(s) of <course
number and title>. Should enrollment fluctuate, causing cancellation of any
course section you have been assigned to teach, the percent time of your
appointment or your assignment will be adjusted in accordance with <college/school/departmental> policy. As a member of our
teaching faculty, you are expected to participate in the course-instructor
evaluations. Questions
concerning your course assignment, which is determined by the chair of the
department, should be addressed to
at .
If
you have other specific performance expectations describe these. For example: “Your duties will include coordination of
the lower-division sections of XXXXXX” or “Your duties will include serving as
undergraduate adviser for the program in XXXXX.”
• Include the
following paragraph for NEW benefits-eligible employees.
• "NEW
employee" includes those whose previous UT appointment was to a student
academic title (e.g., GRA, TA, AI).
• Omit the
benefits paragraph when the candidate is a continuing benefits-eligible
employee—faculty or staff.
The
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to all employee benefits authorized by the state
legislature. Human Resources will
provide you with full information on available University services and
resources at the New Employee Welcome/Orientation. You should attend this as
soon as possible upon your arrival. For this purpose please note that new
employees have 31 calendar days from their initial appointment date <insert expected start date, e.g., (September 1);( January 16)> to
enroll for insurance coverages.
Include
the following paragraph when all pre-employment screening requirements apply
(i.e., candidate is NEW to UT):
This
offer is contingent upon satisfactory completion of all pre-employment
screening requirements. These include (1) completion of the
form and provision of documentation required by the Federal Immigration Reform
and Control Act to verify employment eligibility to work in the United States;
(2) a background check for security sensitive positions, which include all
faculty positions; and (3) satisfaction of a credentialing requirement that is
a criterion for institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background
Check Request Form and the Official Transcript
Authorization for New Faculty form to the department for handling.
The enclosures contain additional information on these requirements.
|
• When the candidate is a
current UT employee and has an I-9 on file but has not had a background check
nor satisfied the transcript requirement, substitute the following paragraph
for the one above. •
If a UT employee candidate for the position has had a background check, drop
the text referring to this (second and third sentences), leaving only the
transcript authorization requirement text (last two sentences). •
If the candidate previously satisfied all pre-employment screening
requirements for a faculty appointment (i.e., all pre-employment forms are on
file), then omit the paragraph. |
This offer is contingent upon
satisfactory completion of certain pre-employment screening requirements for
faculty positions. Institutional
policy requires a background check for positions designated security sensitive,
as are all faculty positions. For
this purpose, we ask that you complete the first section of the enclosed Background
Check Request Form and return it to the department, where
the bottom section will be filled in and the form sent to Human Resources for
processing. In accordance with
accreditation criteria, the University is required to maintain official
documentation showing completion of the highest degree obtained. Please complete the enclosed Official
Transcript Authorization for New Faculty form indicating how you wish to
satisfy this requirement.
We
look forward to having you as a member of our faculty. If you have any
questions about the appointment, please contact me at ________________. To indicate your acceptance of this
appointment please sign the original of this letter and return it to me. The copy should be retained for your
records.
Sincerely,
<Name>
Department
Chair
Enclosures: Attachment
B to PM 3.110 – Information for New Non-tenure Track Faculty Members
Background
Check Request Form AS APPLICABLE
Official
Transcript Authorization for New Faculty AS APPLICABLE
cc Executive Vice President and Provost Steven W. Leslie
Dean
I
accept this offer of appointment and attest that the credentials reflected in
the curriculum vitae submitted with my application are correct:
Date:
<Candidate’s name>
