SAMPLE OFFER LETTER: MULTIYEAR
LECT/SR LECTURER POSITION
Dear Dr. <Candidate’s name>:
The Dean of the College of has authorized me to offer you an
appointment to the following faculty position in the Department of at The University of Texas at Austin as
of Appointment: 9/1/010 – 5/31/11
academic rate will be $
for the 2007-08 academic year and will be
reviewed annually thereafter. This is for a temporary appointment
without tenure. The commitment is
for the stated three-year period only.
appointments to the faculty are subject to confirmation by the Office of the
Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff
are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The
University of Texas at Austin. The salary figure represents the gross salary
and is subject to deductions as required by federal and state law and, if
permitted by law, such other deductions as you may authorize.
course assignments will be made at the discretion of the Department Chair, it
is expected that your teaching assignment will be focused on the following
courses over the period of this appointment: XXXXX and XXXXXX.
Your teaching assignment for the fall of <academic year> will be <number>
section(s) of <course number and
enrollment fluctuate, causing cancellation of any course section you have been
assigned to teach, your assignment may be adjusted in accordance with <college/school> policy. As
a member of our teaching faculty, you are expected to participate in
course-instructor surveys. Questions concerning your course assignment should
be addressed to at (512) .
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to all employee benefits authorized by the state
legislature. Human Resources will
provide you with full information on available University services and
resources at the New Employee Welcome/Orientation. You should attend this as
soon as possible upon your arrival. For this purpose please note that new
employees have 31 calendar days from their initial appointment date <insert expected start date, e.g., (September 1); (January 16)> to enroll
for insurance coverages.
offer is contingent upon satisfactory completion of all pre-employment
screening requirements. These include (1) completion of the
form and provision of documentation required by the Federal Immigration Reform
and Control Act to verify employment eligibility to work in the United States;
(2) a background check for security sensitive positions, which include all
faculty positions; and (3) satisfaction of a credentialing requirement that is
a criterion for institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background Check Request Form and
the Official Transcript Authorization for New Faculty form to the department
The enclosures contain additional information on these requirements.
• When the candidate is a
current UT employee and has an I-9 on file but has not had a background check
nor satisfied the transcript requirement, substitute the following paragraph
for the one above.
If a UT employee candidate for the position has had a background check, drop
the text referring to this (second and third sentences), leaving only the
transcript authorization requirement text (last two sentences).
If the candidate previously satisfied all pre-employment screening
requirements for a faculty appointment (i.e., all pre-employment forms are on
file), then omit the paragraph.
This offer is contingent upon
satisfactory completion of certain pre-employment screening requirements for
faculty positions. Institutional
policy requires a background check for positions designated security sensitive,
as are all faculty positions. For
this purpose, we ask that you complete the first section of the enclosed Background
Check Request form and return it to the department, where the bottom section
will be filled in and the form sent to Human Resources for processing. In accordance with accreditation
criteria, the University is required to maintain official documentation showing
completion of the highest degree obtained. Please complete the enclosed Official Transcript
Authorization for New Faculty form indicating how you wish to satisfy this
We look forward
to having you as a member of our faculty. If you have any questions about the
appointment, please contact me at . Please indicate your
acceptance of this appointment by signing the original of this letter and
returning it to me. The copy
should be retained for your records.
Enclosures: Attachment B to PM 3.110 –
Information for New Non-tenure Track Faculty Members
§5.A –Lecturer and Clinical Faculty Titles
Check Request Form
Transcript Authorization for New Faculty
Vice President and Provost Steven W. Leslie
I accept this
offer of appointment and attest that the credentials reflected in the
curriculum vitae submitted with my application are correct: