SAMPLE OFFER LETTER: MULTIYEAR
LECT/SR LECTURER POSITION
Dr. <Candidate’s name>:
am pleased to offer you an appointment to the following faculty position in the
College/School of at The University of Texas at Austin as
Period of Appointment: 9/1/07 – 5/31/08
Percent Time: 100%
Your nine-month academic rate will be $
for the 2007-08 academic year and will be
reviewed annually thereafter.
This is for a temporary appointment without tenure. The commitment is for the stated
three-year period only.
All appointments to the
faculty are subject to confirmation by the Board of Regents of The University
of Texas System. All faculty,
administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of
Regents and the Handbook of Operating
Procedures of The University of Texas at Austin. The salary figure
represents the gross salary and is subject to deductions as required by federal
and state law and, if permitted by law, such other deductions as you may
Although specific course assignments will be
made at the discretion of the dean, it is expected that your teaching
assignment will be focused on the following courses over the period of this
appointment: XXXXX and XXXXXX. Your teaching assignment for the fall
of <academic year> will be
<number> section(s) of <course number and title>. Should enrollment fluctuate, causing cancellation of any
course section you have been assigned to teach, your assignment may be adjusted
in accordance with <college/school> policy. As a member of our teaching
faculty, you are expected to participate in course-instructor surveys.
Questions concerning your course assignment should be addressed to ___ at (512)___.
The enclosures cover important information for
new faculty members at The University of Texas at Austin, including an overview
of retirement and other benefits. You will be entitled to all employee benefits
authorized by the state legislature.
Human Resources will provide you with full information on available University
services and resources at the New Employee Welcome/Orientation. You should
attend this as soon as possible upon your arrival. For this purpose please note
that new employees have 31 calendar days from their initial appointment date
<insert expected start date, e.g., (September 1); January 16> to enroll for insurance coverages.
offer is contingent upon satisfactory completion of all pre-employment
screening requirements. These include (1) completion of the
form and provision of documentation required by the Federal Immigration Reform
and Control Act to verify employment eligibility to work in the United States;
(2) a background check for security sensitive positions, which include all
faculty positions; and (3) satisfaction of a credentialing requirement that is
a criterion for institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background Check Request Form and
the Official Transcript Authorization for New Faculty form to the department
for handling. The enclosures contain additional
information on these requirements.
the candidate is a current UT employee and has an I-9 on file but has not had
a background check nor satisfied the transcript requirement, substitute the
following paragraph for the one above.
• If a UT employee candidate for the position has had a
background check, drop the text referring to this (second and third
sentences), leaving only the transcript authorization requirement text (last
• If the candidate previously satisfied all pre-employment
screening requirements for a faculty appointment (i.e., all pre-employment
forms are on file), then omit the paragraph.
This offer is contingent
upon satisfactory completion of certain pre-employment screening requirements
for faculty positions.
Institutional policy requires a background check for positions
designated security sensitive, as are all faculty positions. For this purpose, we ask that you
complete the first section of the enclosed Background Check Request Form and
return it to the department, where the bottom section will be filled in and the
form sent to Human Resources for processing. In accordance with accreditation criteria, the University is
required to maintain official documentation showing completion of the highest
degree obtained. Please complete
the enclosed Official Transcript Authorization for New Faculty form indicating
how you wish to satisfy this requirement.
look forward to having you as a member of our faculty. If you have any
questions about the appointment, please contact me at . Please indicate your
acceptance of this appointment by signing the original of this letter and
returning it to me. The copy
should be retained for your records.
B to PM 3.110 – Information for New Non-tenure Track Faculty Members
§5.A –Lecturer and Clinical Faculty Titles
Background Check Request Form
Transcript Authorization for New Faculty
cc Executive Vice President and Provost Gregory L. Fenves
accept this offer of appointment and attest that the credentials reflected in
the curriculum vitae submitted with my application are correct: