SAMPLE OFFER LETTER:                                         VISITING PROFESSOR POSITION -

                                                                                    Departmentalized College/School


<Date>


XXXXXXX

XXXXXXX

XXXXXXX


Dear Dr. <Candidate’s name>:


I am pleased to inform you that the Dean of the College/School of                                 has authorized me to offer the following faculty position in the Department of                            at The University of Texas at Austin.


Title:                                                    Visiting Professor

Period of Appointment:                            9/1/11– 1/15/12

Percent Time:                                         100%

Nine-month Academic Rate:                      $100,000

Total Stipend:                                        $50,000


This commitment is for a temporary appointment for the above-stated period only.  The salary figure represents the gross salary and is subject to deductions as required by State and Federal law and such other deductions as you may authorize.


For appointments involving a Visiting Faculty Agreement substitute the following for the above paragraph:

This commitment is for a temporary appointment for the above-stated period only.  Under the terms of the Visiting Faculty Agreement (VFA) between the University and your home institution, for the period indicated above, you will remain an employee of                              .                                                will be responsible for continuing your salary and fringe benefits and will be responsible for making all appropriate employee payroll deductions required by federal or state law or authorized by you.


This appointment is without tenure and is subject to confirmation by the Board of Regents of The University of Texas System.  All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Austin.


Your teaching assignment will be <number> section(s) of <course number and title> and is subject to approval by the department chair. As a member of our teaching faculty, you will be expected to participate in the course-instructor evaluations.


The following paragraph should be included for NEW, benefits eligible visiting faculty ONLY:

The enclosures cover important information for new faculty members at The University of Texas at Austin, including fringe benefits associated with faculty appointments, and an overview of retirement and other benefits.  You will be entitled to all employee benefits authorized by the state legislature. Full information on available University services and resources will be available at the New Employee Welcome and Orientation offered by Human Resources Services. You should attend this event as soon as possible upon your arrival, since new employees have 31 calendar days from their initial appointment date <insert start date, e.g.,( September 1); (January 16)>   to enroll for insurance coverage.


• Include the following paragraph when the candidate has not met any of the pre-employment screening requirements. 

• If the candidate previously satisfied all pre-employment screening requirements for a faculty appointment, then omit the paragraph.

• If the candidate has met the first two requirements but not the last, then substitute the following for the paragraph below: 

This offer is contingent upon satisfactory completion of certain pre-employment screening requirements for faculty positions.  In accordance with accreditation criteria, the University is required to maintain official documentation showing completion of the highest degree obtained.  Please complete the enclosed Official Transcript Authorization for New Faculty form indicating how you wish to satisfy this requirement.

This offer is contingent upon satisfactory completion of all pre-employment screening requirements.  These include (1) completion of the form and provision of documentation required by the Federal Immigration Reform and Control Act to verify employment eligibility to work in the United States; (2) a background check for security sensitive positions, which include all faculty positions; and (3) satisfaction of a credentialing requirement that is a criterion for institutional accreditation.  The first must be satisfied within three working days of the start date of your appointment and will be handled upon your arrival.  To meet the last two requirements, please complete and return both the enclosed Background Check Request Form and the Official Transcript Authorization for New Faculty form to the department for handling.  The enclosures contain additional information on these requirements.


We are enthusiastic about having you with us for the coming <year/semester> and hope that the terms of this offer are satisfactory to you. If you have any questions regarding this offer you can contact me at                                     .   Please indicate your acceptance of this appointment by signing the original of this letter and returning it to me.  The copy should be retained for your records.


Sincerely,




<Name>

Department Chair


XX/xx


Enclosures:                     Attachment B to PM 3.110 – Information for New Non-tenure Track Faculty Members

                                    Background Check Request Form AS APPLICABLE 

                                    Official Transcript Authorization for New Faculty AS APPLICABLE


cc:        Executive Vice President and Provost Gregory L. Fenves

Dean <Name>




I accept this offer of appointment and attest that the credentials reflected in the curriculum vitae submitted with my application are correct:




                                                                                    Date:                                                    

<Candidate’s name>