SAMPLE OFFER LETTER: VISITING PROFESSOR POSITION -
Dear Dr. <Candidate’s name>:
am pleased to inform you that the Dean of the College/School
of has authorized me to offer the following
faculty position in the Department of at
The University of Texas at Austin.
Period of Appointment: 9/1/11–
Percent Time: 100%
Total Stipend: $50,000
This commitment is for a temporary appointment
for the above-stated period only.
The salary figure represents the gross salary and is subject to
deductions as required by State and Federal law and such other deductions as
you may authorize.
This commitment is for a
temporary appointment for the above-stated period only. Under the terms of the Visiting Faculty
Agreement (VFA) between the University and your home institution, for the
period indicated above, you will remain an employee of . will be responsible for continuing your
salary and fringe benefits and will be responsible for making all appropriate
employee payroll deductions required by federal or state law or authorized by
This appointment is
without tenure and is subject to confirmation by the Board of Regents of The
University of Texas System. All
faculty, administrators, and staff are subject to the relevant provisions of
the Rules and Regulations of the
Board of Regents and the Handbook of
Operating Procedures of The University of Texas at Austin.
Your teaching assignment will be <number> section(s) of <course number and title> and is
subject to approval by the department chair. As a member of our teaching
faculty, you will be expected to participate in the course-instructor
The enclosures cover important information for
new faculty members at The University of Texas at Austin, including fringe
benefits associated with faculty appointments, and an overview of retirement
and other benefits. You will be
entitled to all employee benefits authorized by the state legislature. Full
information on available University services and resources will be available at
the New Employee Welcome and Orientation offered by Human Resources Services.
You should attend this event as soon as possible upon your arrival, since new
employees have 31 calendar days from their initial appointment date <insert start date, e.g.,( September 1); (January 16)>
to enroll for insurance coverage.
This offer is contingent upon
satisfactory completion of all pre-employment screening requirements. These include (1) completion of the
form and provision of documentation required by the Federal Immigration Reform
and Control Act to verify employment eligibility to work in the United States;
(2) a background check for security sensitive positions, which include all
faculty positions; and (3) satisfaction of a credentialing requirement that is
a criterion for institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background Check Request Form and
the Official Transcript Authorization for New Faculty form to the department
for handling. The enclosures contain additional information
on these requirements.
We are enthusiastic about having you with us for
the coming <year/semester> and
hope that the terms of this offer are satisfactory to you. If you have any
questions regarding this offer you can contact me at . Please indicate your acceptance
of this appointment by signing the original of this letter and returning it to
me. The copy should be retained
for your records.
B to PM 3.110 – Information for New Non-tenure Track Faculty Members
Check Request Form
Transcript Authorization for New Faculty
cc: Executive Vice President and Provost Gregory L. Fenves
I accept this offer of appointment and attest
that the credentials reflected in the curriculum vitae submitted with my
application are correct: