NON-Departmentalized College/School






Dear Dr. <Candidate’s name>:

I am pleased to offer you the following faculty position in the College/School of ____________________ at The University of Texas at Austin:

            Title:                                                    Visiting Professor

Period of Appointment:                            9/1/11 – 5/31/12

Percent Time:                                         100%

Nine-month Academic Rate:                      $100,000

Total Stipend:                                        $100,000

This commitment is for a temporary appointment for the above-stated period only.  The salary figure represents the gross salary and is subject to deductions as required by State and Federal law and such other deductions as you may authorize.

For appointments involving a Visiting Faculty Agreement substitute the following for the above paragraph:

This commitment is for a temporary appointment for the above-stated period only.  Under the terms of the Visiting Faculty Agreement (VFA) between the University and your home institution, you will remain an employee of                        for the period indicated above.                                           will be responsible for continuing your salary and fringe benefits and will be responsible for making all appropriate employee payroll deductions required by federal or state law or authorized by you.

The appointment is without tenure and is subject to confirmation by the Office of the Chancellor and Board of Regents of The University of Texas System.  All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Austin and to applicable state and federal laws.

Your teaching assignment will be <number> section(s) of <course number and title> and is subject to approval of the dean. As a member of our teaching faculty, you will be expected to participate in the course-instructor evaluations.

The following paragraph should be included for NEW, benefits eligible visiting faculty ONLY:

The enclosures cover important information for new faculty members at The University of Texas at Austin, including an overview of retirement and other benefits. You will be entitled to all employee benefits authorized by the state legislature.  Human Resources will provide you with full information on available University services and resources at the New Employee Welcome/Orientation. You should attend this as soon as possible upon your arrival. For this purpose, please note that new employees have 31 calendar days from initial appointment date <insert start date, e.g., (September 1); (January 16)>   to enroll for insurance coveragees.

• Include the following paragraph when the candidate has not met any of the pre-employment screening requirements. 

• If the candidate previously satisfied all pre-employment screening requirements for a faculty appointment, then omit the paragraph.

• If the candidate has met the first two requirements but not the last (transcript), then substitute the following for the paragraph below: 

This offer is contingent upon satisfactory completion of certain pre-employment screening requirements for faculty positions.  In accordance with accreditation criteria, the University is required to maintain official documentation showing completion of the highest degree obtained.  Please complete the enclosed Official Transcript Authorization for New Faculty form indicating how you wish to satisfy this requirement.

This offer is contingent upon satisfactory completion of all pre-employment screening requirements.  These include (1) completion of the form and provision of documentation required by the Federal Immigration Reform and Control Act to verify employment eligibility to work in the United States; (2) a background check for security sensitive positions, which include all faculty positions; and (3) satisfaction of a credentialing requirement that is a criterion for institutional accreditation.  The first must be satisfied within three working days of the start date of your appointment and will be handled upon your arrival.  To meet the last two requirements, please complete and return both the enclosed Background Check Request Form and the Official Transcript Authorization for New Faculty form to the department for handling.  The enclosures contain additional information on these requirements.

We are enthusiastic about having you with us for the coming <year/semester> and hope that the terms of this offer are satisfactory to you. If you have any questions regarding this offer you can contact me at                                     .   Please indicate your acceptance of this appointment by signing the original of this letter and returning it to me.  The copy should be retained for your records.





Enclosures:         Attachment B to PM 3.110 – Information for New Non-tenure Track Faculty Members

Background Check Request Form   AS APPLICABLE

                        Official Transcript Authorization for New Faculty AS APPLICABLE

cc:        Executive Vice President and Provost Gregory L. Fenves

I accept this offer of appointment and I attest that the credentials reflected in the curriculum vitae submitted with my application are correct:


<Candidate’s name>