SAMPLE OFFER LETTER: RESEARCH FACULTY POSITION Non-Departmentalized College/School
am pleased to inform you that the Administration of has authorized me to offer you an appointment
to the faculty of the College/School of at The University of Texas at Austin
with the rank of Research Assistant Professor. Your full-time appointment, which will be effective ,
20XX, will comprise both an affiliated instructional appointment with a
nine-month academic rate of $
and a research appointment with a twelve-month Administrative and Professional
(A&P) rate of $ . Your appointment as Research Assistant
Professor (Affiliate and A&P) has been approved through August 31, 2011,
and you may be employed up to 100 percent time in any combination of the two
titles during this time. This
appointment may be renewed on an annual or three-year rolling basis thereafter. For as
long as you continue to hold an affiliated research faculty appointment, your
annual nine-month academic rate will be derived from, and be proportionate to,
your twelve-month A&P rate.
the 2011-12 academic year only your appointment will be structure as follows:
Assistant Professor (Affiliate)
Period of Appointment: 09/01/11
Percent Time: 0%
Nine-month Academic Rate: $67,500
Total Stipend: $0
Assistant Professor (A&P)
Period of Appointment: 09/01/11
Percent Time: 100%
Twelve-month A&P Rate: $90,000
Total Stipend $90,000
As an affiliated research faculty member, you will
be expected to become involved in academic activities of the Department. These may include, but are not limited to, collaborative research
projects with academic faculty, participation in seminars and colloquia,
teaching courses, supervising student research, committee service, and
attendance at both College and Department events. You also are responsible for
submitting a Faculty Annual Report to the Department at the end of each
academic year and for forwarding a copy to the Vice President for Research.
faculty has approved you to teach at the undergraduate level, and we will seek
approval from the Graduate School for you to teach at the graduate level. Your 2011-12 teaching assignment will
be one section of in the fall and spring semesters.
Faculty members who teach are expected to participate in
Questions concerning your course assignments, which are determined by
the Chair of the Department, should be addressed to at 512- .
stated above, you will also hold an Administrative and Professional (A&P)
appointment as a Research Assistant Professor in the <College/School/Research Center>. As a Research Assistant Professor (A&P), you are expected
to develop a research program with extramural funding that will eventually
cover your salary in the A&P title.
Initial funding for your A&P appointment will be provided by
departmental sources associated with Dr. and/or extramural funding available to
<him/her>. Information about
the UT Austin research community is available on the home page of the Office of
the Vice President for Research at http://www.utexas.edu/research/.
commitment is for a temporary appointment without tenure for the indicated
period only. All appointments to
the faculty are subject to confirmation by the Board of Regents of The
University of Texas System and to the provisions of the Rules and Regulations of The Board of Regents and the Handbook of Operating Procedures of The
University of Texas at Austin.
The <college/school> will
reimburse you for the actual expenses of moving your family and household goods
on a documented basis and for the reasonable expenses necessary for one or more
trips to Austin for personal relocation purposes up to a maximum of $ .
Expenses for moving household goods and personal effects may be paid as an
out-of-pocket reimbursement or directly to the moving company. Expenses that meet the criteria set
forth in IRS Publication 521 (http://www.irs.gov/publications/p521/index.html)
are non-taxable. Please present receipts to <Dept Contact Name>
in the departmental office for reimbursement. We can also assist you in
accessing the relocation services offered by Human Resource Services.
Please let us know if you are interested in pursuing this option.
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to
all employee benefits authorized by the state legislature. Human Resource Services will provide
you with full information on available University services and resources at the
New Employee Welcome/Orientation.
You should attend this as soon as possible upon your arrival. For this purpose please note new
benefits eligible employees have 31 calendar days from their hire date (enter date)
to enroll for insurance coverage.
This offer is contingent upon satisfactory completion of all
pre-employment screening requirements. These include (1)
completion of the form and provision of documentation required by the Federal
Immigration Reform and Control Act to verify employment eligibility to work in
the United States; (2) a background check for security sensitive positions,
which include all faculty positions; and (3) satisfaction of a credentialing
requirement that is a criterion for institutional accreditation. The first must be satisfied within
three working days of the start date of your appointment and will be handled
upon your arrival. To meet the
last two requirements, please complete and return both the enclosed Background
Check form and the Official Transcript Authorization for New Faculty form to
the department for handling. The enclosures contain additional
information on these requirements.
are enthusiastic about having you as a member of the faculty and hope that the
terms of this offer are satisfactory to you. If you have any questions regarding this offer you can
contact me at 512- . Please indicate your acceptance of this
appointment by signing the original of this letter and returning it to me. The copy should be retained for your
5.A. Research Professor
B to PM 3.110 – Information for New Non-tenure Track
Background Check Form
Transcript Authorization for New Faculty
Vice President and Provost Gregory L. Fenves
accept this offer of appointment and attest that the credentials reflected in
the curriculum vitae submitted with my application are correct: