OFFER LETTER: TENURED FACULTY POSITION Departmentalized
am pleased to inform you that the University Administration and the Dean of the
College/School of have authorized me to offer you an
appointment with tenure to the faculty of the Department of
____________________ at The University of Texas at Austin, with the rank of
__________________. Your appointment will be effective ,
20XX, with a nine-month academic rate of $____________.
This appointment is subject to review and
approval by the Board of Regents of The University of Texas System. All faculty, administrators, and staff
are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The
University of Texas at Austin and to applicable state and federal law. The
salary figure above is subject to all deductions required by federal and state
law and, if permitted by law, such other deductions as you may authorize.
The College/School has
also recommended to the Administration that you be appointed as the holder of
with a nine-month salary supplement of
also effective ,
200X. An additional $
in discretionary funding will be available annually from the Chair/Professorship and may be used,
at the direction of the dean, for professional development and other
support. The level of
discretionary funding assigned annually is determined by the availability of
funds and takes into account recent performance of the holder. In accordance with the College's/School's
endowed position policy, this appointment will be for a fixed term of years with the expectation of renewal on
confirmation of continued academic leadership and productivity.
Contingent on your being in residence at the
first of the fall semester, we also will appoint you for the period August 18-31, at your proposed nine-month academic
rate. This appointment will allow
time to prepare for assumption of your faculty duties and to attend the
University-sponsored orientations on teaching and benefits, discussed below.
The has agreed to provide $
in start-up funds to assist you in setting up your research program. Start-up funds are to be used primarily
for equipment purchases but, if more flexibility is necessary, you may seek
approval from the dean via the department chair for other research support
expenses, such as staff salaries and operating expenses. These funds, under certain limited
circumstances, may be used for travel but not for your own salary
compensation. These funds should
be expended within years of the initial appointment unless
the dean authorizes an extension.
As a new faculty member,
you will be provided with your choice of either a laptop or desktop computer.
reimburse you for the actual expenses of moving your family and household goods
on a documented basis and for the reasonable expenses necessary for one or more
trips to Austin for personal relocation purposes up to a maximum of
$ . Expenses for
moving household goods and personal effects may be paid as an out-of-pocket
reimbursement or directly to the moving company. Expenses that meet the criteria set forth in IRS Publication
521 (http://www.irs.gov/publications/p521/index.html) are non-taxable. Please present
receipts to <Dept Contact Name> in the departmental office for
reimbursement. We can also assist you in accessing the relocation
services offered by Human Resource Services. Please let us know if you
are interested in pursuing this option.
assignments are determined by the department chair, and the normal teaching
load in the department is . Your teaching duties are expected to be
in the area of .
For each of two semesters during the first year of
employment, you will receive an adjusted workload to allow time to develop
instructional materials for courses you will teach. With the permission of the dean, it is possible to maximize
time devoted to quality teaching and time devoted to research and scholarly
efforts within an academic year by requesting an adjusted teaching load across
two semesters so that one is light and the other heavier. In addition, you may focus additional
time on your research and scholarly efforts by paying all or part of your salary
from external grant funds.
The week before classes begin each
August, the Center for Teaching and Learning offers the UT Austin Faculty
Orientation Seminar. You will receive an invitation to attend this two-day
event, which covers a broad range of topics designed to acquaint you with
teaching at the University, provide you with a research orientation, and give
you an opportunity to meet some of your new colleagues.
enclosures cover important information for new faculty members at The
University of Texas at Austin, including an overview of retirement and other
benefits. You will be entitled to all employee benefits authorized by the state
Human Resource Services will provide you with full information on
available University services and resources at the New Employee
Welcome/Orientation, which you should attend as soon as possible upon your
arrival. As a new employee you have 31 calendar days from the initial date
of your appointment <insert expected
start date, e.g., August 18; January 16>
to enroll for insurance coverage.
This offer is contingent
upon satisfactory completion of all pre-employment screening requirements. These include (1) completion of the
form and provision of documentation required by the Federal Immigration Reform
and Control Act to verify employment eligibility to work in the United States;
(2) a background check for security sensitive positions,
which include all faculty positions; and (3) satisfaction of a credentialing requirement
that is a criterion for institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background Check Request Form and
the Official Transcript Authorization for New Faculty form to the department
The enclosures contain additional
information on these requirements.
are enthusiastic about your proposed appointment and look forward to having you
as a member of the faculty. Please indicate your acceptance of this appointment
by signing the original of this letter and returning it to me. The copy should be retained for your
records. Should you have any questions concerning the offer you can contact me
at (512) .
A to PM 3.110, Information for New Tenured and Tenure-Track Faculty Members
§ 3.15 Academic Titles and Tenure
§ 3.17 Recommendations Regarding Faculty Compensation,
Promotion, Tenure, Renewal of Appointment or Non-renewal of Appointment
Background Check Request Form
Transcript Authorization for New Faculty
cc: Executive Vice President and Provost
Gregory L. Fenves
accept this offer of appointment and I attest that the credentials reflected in
the curriculum vitae submitted with my application are correct:
_______________________________________ Date: __________________