SAMPLE OFFER LETTER: TENURE-TRACK FACULTY POSITION
I am pleased to inform you
that the University Administration has authorized me to offer you appointment to
the faculty of the College/School of at The University of Texas at Austin,
with the tenure-track rank of Assistant Professor. Your appointment will be effective _____________ with a
nine-month academic rate of $ .
In the event that you do
not complete all Ph.D. requirements by August
18/December 31, 20XX, your appointment will be at the rank of Instructor,
at a nine-month academic rate of $ .
This appointment is
subject to review and approval by the Board of Regents of The University of
Texas System. All employees are
subject to the relevant provisions of the Rules
and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at
Austin and to applicable state and federal laws. The
salary figure above is subject to deductions required by state and federal law
and, if permitted by law, other deductions that you may authorize.
Contingent on your being
in residence at the first of the fall semester, we will appoint you for the
period August 18-31, at your proposed nine-month academic rate. This appointment will allow time to
prepare for assumption of your faculty duties and to attend the
University-sponsored orientations on teaching and benefits, discussed below.
will provide $
in start-up funds to assist you in setting up your research program. Start-up funds are to be used primarily
for equipment purchases but, if more flexibility is necessary, you may seek
approval from the dean for other research support expenses, such as staff
salaries and operating expenses.
These funds, under certain limited circumstances, may be used for travel
but not for your own salary compensation.
These funds should be expended within years of the initial appointment unless
the dean authorizes an extension.
The <college/school> will
reimburse you for the actual expenses of moving your family and household goods
on a documented basis and for the reasonable expenses necessary for one or more
trips to Austin for personal relocation purposes up to a maximum of
$ . Expenses for
moving household goods and personal effects may be paid as an out-of-pocket
reimbursement or directly to the moving company. Expenses that meet the criteria set forth in IRS Publication
are non-taxable. Please present receipts to <Dept Contact Name>
in the departmental office for reimbursement. We can also assist you in
accessing the relocation services offered by Human Resource Services.
Please let us know if you are interested in pursuing this option.
As a new faculty member, you will be provided
with your choice of either a laptop or desktop computer.
Instructional assignments are determined by the
dean, and the normal teaching load in the college/school is . Your teaching duties are expected to be
in the area of .
For each of two semesters during the first year of employment, you will receive
an adjusted workload to allow time to develop instructional materials for
courses you will teach. With the
permission of the dean, it is possible to maximize time devoted to quality
teaching and time devoted to research and scholarly efforts within an academic
year by requesting an adjusted teaching load across two semesters so that one
is light and the other heavier. In
addition, you may focus additional time on your research and scholarly efforts
by paying all or part of your salary from external grant funds.
The week before classes
begin each August, the Center for Teaching and Learning offers the UT Austin
Faculty Orientation Seminar. You will receive an invitation to attend this two-day
event, which covers a broad range of topics designed to acquaint you with
teaching at the University, provide you with a research orientation, and give
you an opportunity to meet some of your new colleagues.
Tenure-track faculty members may apply for a
Summer Research Assignment (SRA) through the Faculty Development Program
administered by the Office of Graduate Studies. The program gives preference to junior faculty for SRAs, which provide the equivalent of two
months’ salary following the first academic
year of service. Information about this and other internally funded awards
programs administered by the Office of Graduate Studies and the Office of the
Vice President for Research can be accessed via http://www.utexas.edu/research/resources/funding/.
The enclosures cover important information for
new faculty members at The University of Texas at Austin, including an overview
of retirement and other benefits. You will be entitled to all employee benefits
authorized by the state legislature. Human Resource Services will provide
you with full information on available University services and resources at the
New Employee Welcome/Orientation, which you should attend as soon as possible
upon your arrival. As a new employee you have 31 calendar days from the
effective date of your appointment <insert expected start date, e.g., (August 18), (January 16)>
to enroll for insurance coverages.
offer is contingent upon satisfactory completion of all pre-employment
These include (1) completion of the form and provision of documentation
required by the Federal Immigration Reform and Control Act to verify employment
eligibility to work in the United States; (2) a background
check for security sensitive positions, which include all faculty positions;
and (3) satisfaction of a credentialing requirement that is a criterion for
institutional accreditation. The first must be satisfied within three working days of the
start date of your appointment and will be handled upon your arrival. To meet the last two requirements,
please complete and return both the enclosed Background Check Request Form
and the Official Transcript Authorization for New Faculty form to the
department for handling. The enclosures contain additional
information on these requirements.
We are enthusiastic about having you as a member
of the faculty and hope that the terms of this offer are satisfactory to you. Please
indicate your acceptance of this appointment by signing the original of this
letter and returning it to me. The
copy should be retained for your records. Should you have any questions
concerning the offer you can contact me at (512) .
A to PM 3.110, Information for New Tenured and Tenure-Track Faculty Members
§ 3.15 Academic Titles and Tenure
§ 3.17 Recommendations Regarding Faculty Compensation,
Tenure, Renewal of Appointment or Non-renewal of Appointment
Check Request Form
Transcript Authorization for New Faculty
cc: Executive Vice President and
Provost Gregory L. Fenves
I accept this offer of appointment and I attest
that the credentials reflected in the curriculum vitae submitted with my
application are correct: