Annual Requests for Outside Employment

This policy is not UTS 180 / HOP 5-2011

Outside employment is defined as any paid activity such as, but not necessarily limited to, consulting, advising, testing or assaying, performing analyses or examinations, the practice of one's profession, or similar work performed in addition to the official responsibilities of a full-time employee. Some volunteer activities may also be included.

Outside employment requests should be approved at the beginning of each new fiscal year.

Faculty/Exempt Staff*

Faculty and exempt staff (exempt from Fair Labor Standards Act) must request prior approval of outside employment via the University of Texas System Outside Activity Portal.

Full details about the Outside Activity Portal can be found at the Conflict of Interest, Conflict of Commitment, and Outside Activities information page.


For non-exempt staff, Outside Employment forms must be approved and signed by the employee's direct supervisor, department chair or head, and Dean. Upon signature approval, the form will be returned to the employee’s department and placed in the employee’s personnel file.

Outside Employment Requests for staff must be reviewed and approved annually. Staff requests that were previously approved by the employee's Dean/AVP/President do NOT have to be resubmitted to the Dean/AVP/President, except when the Request has changed or the employee’s position and duties at UT Austin have changed.

Staff Outside Employment Form
Available on the Human Resources website (scroll down to the header labeled compliance)

* If you are unsure about your status under the Fair Labor Standards Act (FLSA) check one of your individual time reports on the electronic timesheet system and look at your FLSA status.