TxDOT Report Checklist
Organization
- Technical Report
Documentation Page (DOT form, a single page, no page number)
- Front matter (centered, lowercase roman numerals as footers, except on title page)
- Title page (title, authors, project number & title, date, etc.)
- Disclaimers (page iii)
- Implementation Recommendations (project summary report)
- Acknowledgments
(identifies PD, PMC and their locations)
- Product information: what products are contained within the report
- TOC (page v)
- Summary (optional)
- Chapters
- References
- Appendices
Grammar and Usage
- Check spelling for correctness and consistency
- Check grammar (syntax) for correctness and consistency
- Check for agreement between subject and verb
- Check capitalization
- Check hyphenation
- Check punctuation for correctness and consistency
- Check abbreviations and acronyms for consistent spelling and punctuation
- Check for clear antecedents
- Check for serial comma
- Check that sentences don't shift in tense or person
- Check that word usage is appropriate (keeping in mind the intended audience)
- Check numbers for consistent style
Mechanical Details
- Check heading numbers for correctness and consistency
- Check lists for parallel structure and punctuation
- Check that equations are numbered and that the numbering is correct
- Check use of italics, underlining, and quotation marks
- Check references cited in text against the reference list
- Check format of references cited in body text
- Check for English units (if metric units used, include English equivalents in parentheses immediately following metrics)
- Check cross references to other chapters, sections, figures, and tables
- Check figure/table numbers for correctness and consistency
- Check for correct textual references to all figures and tables
- Check that figures and tables immediately follow their first mention in the text
- Check spacing before and after figures, tables, lists, and photos
- Check quality of photos and graphics (if necessary, call CTR Graphics Office staff for assistance at 232-3035 or 232-3129)
- Remove color appearing in photos/figures (grayscale)
- Ensure that all report elements are in the digital copy