Sponsored Research Handbook for Departmental Research Administrators
Complete Handbook [PDF]
- 2.1 Central Administrative Offices
- 2.2 The Departmental Research Administrator
- 2.2.1 Research Administrator Certification
- 2.2.2 Professional Development Opportunities from OSP
- 2.2.3 Professional Organizations: Membership and Conference Information
- 2.2.4 Additional Professional Development Resources
2.3 The Principal Investigator (PI)
- 2.4 PI Status: Approved Categories of Faculty Positions
- 2.5 How to Request PI Status
- 2.6 Unit and PI Codes
- 2.7 Obtaining Access to Electronic Systems for Your PI and/or Yourself
- 2.7.1 Research Management System (RMS)
- 2.7.2 CAYUSE 424™ and Grants.gov
- 2.7.3 FastLane
- 2.7.4 Electronic Research Administration (eRA) Commons
2.8 Research Administrator Network (RAN)
- 2.9 Responsibility Matrix: PI, Departmental Research Administrators, and OSP Research Administrators
- 2.10 Learn the Lingo
- 3.1 What are Funding Opportunity Announcements (FOAs)?
- 3.2 Who Is Responsible For Finding Funding?
- 3.3 Find Funding Opportunities/Notices at UT Austin
- 3.3.1 Office of VP for Research: Research Alerts
- 3.3.2 Limited Submission Programs
- 3.3.3 Special Funding for UT Austin Faculty and Students
- 3.3.4 OSP FAQ: "How Do I Find a Sponsor"?
- 3.3.5 Community of Science (COS)
- 3.3.6 UT Austin Libraries
- 3.4 Find Funding Opportunities/Notices at the Federal Level
- 3.5 Find Funding Opportunities/Federal Listservs
- 3.6 Find Funding Opportunities/Notices at the State Level
- 3.7 Find Research Funding by Corporate Sponsorship
- 3.8 Find Research Funding by Foundations/Non-profits
- 3.9 Research Training Sponsorships for Students and Postdoctoral Fellows
- 4.1 Overview of Steps
- 4.1.1 Download and print ALL of the announcement/guidelines/instructions from the appropriate agency's website.
- 4.1.2 READ the guidelines and documents carefully.
- 4.1.3 Note the required formatting guidelines, and create key element checklists.
- 4.2 Key Elements in the FOA Guidelines
- 4.2.1 Submission Deadline date
- 4.2.2 Time of Day Deadline
- 4.2.3 Required Formats
- 4.2.4 Applicant
- 4.2.5 Submission Method
- 4.2.6 Appendices
- 4.2.7 Funding Restrictions
- 4.2.8 Facilities and Administrative (F&A) Cost Rates.
- 4.2.9 UT Austin Institutional Information
- 4.2.10 Letters of Recommendation and Support
- 5.1 Overview of the Pre-Award Cycle
- 5.2 The Faculty Perspective
- 5.3 The Departmental Research Administrator Perspective
- 5.4 The Nuts and Bolts of Preparing the Proposal Application
- 5.4.1 Print the FOA, submission instructions, and application forms from the appropriate funding organization's Web site.
- 5.4.2 Create the Proposal Review Form (PRF)
- 5.4.3 Proposals to Grants.gov
- 5.4.4 Proposals to NSF
- 5.4.5 Proposals to Limited Submissions Programs
- 5.4.6 Proposals to Private Foundations
- 5.4.7 Proposals to Corporate Sponsors
- 5.4.8 Using Proposal Application Checklists
- 5.5 OSP Resources: Preparing Proposal Applications
- 5.5.1 Proposal Preparation
- 5.5.2 Proposal Format
- 5.5.3 UT Austin Institution "Boilerplate" Information
- 5.5.4 Export Control Issues
- 5.6 Compliance and Oversight Committees: Human Subjects, Animals, recombinant DNA (rDNA), and Biosafety Materials
- 5.6.1 Oversight Committees at UT- Austin
- 5.6.2 Animal Use and Care
- 5.6.3 Human Subjects
- 5.6.4 recombinant DNA
- 5.6.5 Radiation/Radioisotopes and Infectious Agents, Human Blood or Extreme Toxins
- 5.6.6 Controlled Substances/DEA Licensing
- 5.7 Additional Proposal Writing and Preparation Resources
- 5.8 Proposal Preparation Timelines
- 6.1 Overview of Cost Principles
- 6.2 Allowable Costs vs. Allocable Costs
- 6.2.1 Allowable Costs
- 6.2.2 Allocable Costs
- 6.3 Direct Costs vs. Facilities and Administrative (F&A) Costs
- 6.3.1 Direct Costs
- 6.3.2 F&A Costs, or Indirect Costs
- 6.3.3 Reduced or Waived F&A Cost Rates
- 6.4 Cost Sharing
- 6.5 Budget Types: Detailed vs. Modular
- 7.1 Calculating Direct Costs
- 7.1.1 Salaries and Wages
- 7.1.2 Salary Caps
- 7.1.3 Student Salary Ranges
- 7.1.4 Graduate Research Assistant (GRA) Salary Rates
- 7.1.5 Fellowship Stipends
- 7.1.6 Tuition Remission
- 7.1.7 Fringe Benefits
- 7.1.8 Consultants
- 7.1.9 Non-Expendable Equipment (Capital and/or Fabricated)
- 7.1.10 Expendable Equipment and Supplies
- 7.1.11 Publication Costs
- 7.1.12 Travel
- 7.1.13 Computer Time
- 7.1.14 Subagreement Budgets
- 7.1.15 Direct Costs: Other
- 7.2 Estimating F&A Costs for your Project
- 7.3 Other Budget Preparation Resources
- 8.1 The Proposal Review Form (PRF)
- 8.2 OSP Submission Deadlines for Proposal Applications
- 8.3 What to Expect After Submission to OSP
- 8.4 What to Expect After Submission to the Sponsor
Back to Top
