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Information contained on this page is outdated and is maintained solely for archival purposes. For current information, search OSP’s site: If you do not find what you need, send a detailed information request to osp@austin.utexas.edu.
NCURA Training
May 11, 2011: ABC's of Federal Cost Principles
Time: 1 - 4:30 p.m.
Location: NOA 5.318
Class Size Limit: 35
Cost: Free
Sign up via TXClass for SP201
OMB Circulars and other costing principles establish guidelines for determining costs applicable to grants, contracts, and other agreements from governmental agencies to educational institutions (A-21) non-profit organizations (A-122) and hospitals (OASC3). The principles are designed to provide that the federal government bear its fair share of total costs within defined parameters and with some exceptions. As federal audit activity increases and budget challenges face universities and the federal government, it is even more critical that research administrators understand the principles provided by the Circulars in order to appropriately fund research and other sponsored programs.
Learning Objectives
Participants will develop a better understanding of, and a resource toolkit for addressing, the following aspects of contract negotiation:
- Understand what answers can be found within OMB Circulars A-21 and A-122, and the cost principles applicable to hospitals (OASC3);
- Review key principles related to allocating costs as direct or facilities and administrative costs;
- Review costs examples provided in Section J of A-21;
- Identify agency specific cost principles implementation;
- Connect the theory with application to budgeting and spending.
Facilitator Available
At the end of the program, a member of OSP’s team will be available for 30 minutes of to answer questions.
Reference Materials Archive1
Note: DVDs for 2007 and 2009 NCURA programs are available. Contact OSP_RIS@austin.utexas.edu for more information.
June 15, 2010: Non-Financial Research Compliance
March 23, 2010: Critical Issues for the Department Administrator
- Broadcast Schedule & Reference Materials Guide (PDF)
- Effort/Cost Share Case Study (Word)
- Foreign Travel Case Study (Word)
January 26, 2010: Managing Financial Requirement of Awards
- Post Award Administration (PDF)
- Broadcast Schedule & Reference Materials Guide (PDF)
September 15, 2009 Subrecipient Monitoring: Assessing Risk
- Broadcast Schedule & Reference Materials Guide (Word)
- Items List for Subaward (Word)
- UMN Subrecipient Risk Analysis Template (Excel)
- Subawards Chapter 3700 (PDF)
June 9, 2009 F&A Rates for the Non-Accountant
- Broadcast Schedule & Reference Materials Guide (Word)
- F&A Costs History (Word)
- F&A Cost Calculation (PowerPoint)
- Calculation of Research F&A Rate (PowerPoint)
- The Research Dollar (Excel)
- Impact of Cost Sharing (PowerPoint)
- Cost Pools (Word)
- Fiscal Year 2007 Rate Schedule (PowerPoint)
- Sample Institutional F &A Rates (as of December 2007) (Excel)
- Distribution of Recovered F &A Data (Excel)
- UTHSCSA F &A Cost Policy (PDF)
- Duke Audit Summary (PDF)
- UTHSCSA Direct Cost Guidelines (Word)
March 10, 2009-
Cost Sharing: Why No Good Deed Goes Unpunished
- Program Schedule and Notes (Word) (PDF)
- Sample: Commitments and Salary Cost Sharing University of Wisconsin - Madison (PDF)
- Impact on F&A Calculation (PDF)
- Supplemental Reference: Research Management Review, Cost Sharing Issue, Spring/Summer 2000 (Volume 11, Number 1)
January 2009 - Audits and the Audit Process
- Audit Process at a Glance (PDF)
- Audits and the Audit Process (Word) (PDF)
- Interaction with Auditors (PDF)
- Key Terms Related to Audits (Word)
- Tips for Interviewees (PDF)
September 9, 2008 - Good Customer Service for Research Administrators: How to Support the Research Endeavor at Your Institution
- Program Schedule and Notes (Word) (PDF)
- Top Ten Service Errors in Research Administration (Word) (PDF)
- Taming the Rampant Incivility in Academe (PDF)
- Civility (PDF)
- Six Sales Priorities (PDF)
- Rules of Civility (PDF)
- Communications in Research Administration: The Farmer, the Cowman, and the Liaison in Sponsored Research Administration: A Guide to Effective Strategies and
Recommended Practices, NCURA, 2007 (PDF)
- Tips from Verbal Judo (PDF)
- Additional Resource Materials on Customer Service (PDF)
June 10, 2008 - Complex Agreements
- Program Schedule and Notes (PDF)
- Complex Agreements Glossary (PDF)
- Complex Agreements Case Study (PDF)
March 11, 2008 - Effective Proposal Development
- Program Schedule and Notes (Word)
January 22, 2008 - Managing Cost Issues
- Program Schedule and Notes (Word)
September 11, 2007 - A Survivor's Guide of Key Concepts and Principles
June 12, 2007 - Conflict of Interest: How to Spot and Manage It
- Program Schedule and Notes (Word)
- Illustrative Issues Addressed in Conflict of Interest Management Plans (PDF)
March 6, 2007 - Effort Reporting
- Program Schedule and Notes (PDF)
- Questions and Answers (PDF)
January 23, 2007 - Sponsored Projects Essentials
- Program Schedule and Notes (PDF)
- Questions and Answers (PDF)
1. Program schedules are taken from NCURA site as a convenience and some links may not be current.
