How to Submit a Proposal


How do I process the proposal through the University?

What Happens After Proposal Submission?

I've submitted my proposal, now what?

By accessing the Research Management System, you can tell whether your proposal is still in proposal status, award status, or has been rejected.  The system allows you to see the date the award was received, the date of first action, and the date it was officially entered as an award.

I've heard my proposal will be funded. What does that mean?

Principal investigators are often notified by their program director, technical monitor, etc., that their proposal is going to be awarded.  At that point it is assumed that an award is forthcoming.   It is, but the process is quite involved.  Once the program officer recommends a proposal for award, it usually has to be approved by a division director.  After that it goes to procurement and finally it reaches the contracts or grants office.  This process takes anywhere from 4 to 8 weeks or longer.  The award is not official until OSP receives an award document from the contract's office.

What is involved in accepting an award?

My award has been accepted, now what?

Who do I contact for post-award account management assistance?

How do I process the following actions?

My award includes a subcontract. What happens now?

Please see the OSP Handbook

Who do I contact if I need help and what can they help me with?

See the OSP Staff Directory for more information.

What if I have a significant financial interest in the company I am submitting this proposal to?

What if cost sharing is required?

What if human subjects are involved?

Policies, Forms, and Training Module

What if DNA is involved?

  • Policy: Projects involving the use of recombinant DNA molecules require initial and subsequent annual review by the DNA/Institutional Biosafety Committee (DNA/IBC). A Synopsis for Research Involving Recombinant DNA should be completed, signed and sent to the Office of Research Support and Compliance (A3200) for forwarding to the DNA/IBC Commitee for review. You will receive a signed duplicate after review and approval. These requirements apply to both funded and non-funded research.
  • Form (will need UT EID)

What if I want to include a relative in my budget?

The University's policy on nepotism is found in the Handbook of Operating Procedures.

What if radioactive material is involved?

If you will be using radioactive materials, please read the university’s policies, guidelines, and manuals found here:

What if my project involves infectious agents/human blood/extreme toxins?

What if animals are involved?