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How to Submit a Proposal
Where do I begin?
There are several online resources that will help you with proposal
development. We have found a few to get you started.
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Who can be a Principal Investigator?
How do I find a sponsor?
There are several online sources to assist you in your search
for an appropriate sponsor. Here are a few:
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What is the general format
for a proposal?
Where do I get all the forms I need?
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How do I calculate the budget?
Preparation of the budget is, for many researchers, the most
difficult section of the proposal. Granting agencies see hundreds
of proposals yearly and are proficient at comparing level of funding
requested to the research work proposed. Therefore, it is important
that the budget section of the proposal reflect, as accurately
as possible, the funding needed to carry out the proposed research.
You may use The University of Texas
Research Management
System to build
your budget and enter basic project information about your proposal.
Below are the basic budget elements included in a budget and information
regarding the principles used to calculate the various cost elements.
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What if I have a significant financial interest in the company
I am submitting this proposal to?
What if cost sharing is required?
What if human subjects are involved?
Policies,
Forms, and Training Module
What if DNA is involved?
- Policy: Projects involving the
use of recombinant DNA molecules require initial and subsequent annual
review by the DNA/Institutional Biosafety Committee (DNA/IBC). A Synopsis
for Research Involving Recombinant DNA should be completed, signed
and sent to the Office of Research Support and Compliance (A3200) for
forwarding to the DNA/IBC Commitee for review. You will receive a signed
duplicate after review and approval. These requirements apply to both
funded and non-funded research.
- Form
(will need UT EID)
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What if I
want to include a relative in my budget?
The
University's policy on nepotism is found in the Regent's Rules.
What if my project involves infectious agents/human blood/extreme
toxins?
What if animals are involved?
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How do I process the proposal through the University?
How do I check the status of my proposal?
Access
to OSP proposal log (requires UT EID & Authorization)
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What Happens After Proposal Submission?
I've submitted my proposal, now what?
By accessing the Research Management
System, you can tell whether your proposal is still in proposal
status, award status, or has been rejected. The system allows
you to see the date the award was received, the date of first action,
and the date it was officially entered as an award.
I've heard my proposal will be funded. What does
that mean?
Principal investigators are often notified by their program director,
technical monitor, etc., that their proposal is going to be awarded.
At that point it is assumed that an award is forthcoming.
It is, but the process is quite involved. Once the program officer
recommends a proposal for award, it usually has to be approved by a division
director. After that it goes to procurement and finally it reaches
the contracts or grants office. This process takes anywhere from
4 to 8 weeks or longer. The award is not official until OSP receives
an award document from the contract's office.
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What is involved in accepting an award?
My award has been accepted,
now what?
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Who
do I contact for post-award accounting assistance?
How do I process the following actions?
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My award includes a subcontract.
What happens now?
I need some research equipment.
Is there a way to get previously owned government equipment?
Who do I contact if I need help and what
can they help me with?
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