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The Office of Research Support (ORS) does not administer or oversee HOP policy 5-2011* or training related to the policy. ORS administers HOP policy 7-1210, “Promoting Objectivity in Research by Managing, Reducing or Eliminating Financial Conflicts of Interest” so if you conduct research and have:

  1. Not submitted a Financial Interest Disclosure (FID), you will need to complete mandatory training and file a FID. Instructions for completing these requirements are located at http://www.utexas.edu/research/rsc/coi/training.html.
  2. Previously submitted a FID, you are not required to complete additional training nor re-disclose the same information to comply with the UTS 180/HOP 5-2011 policy requirements.   However, you may have other responsibilities under that policy.

*If you have questions concerning the other policy, HOP policy 5-2011, “Conflicts of Interest, Conflicts of Commitment, & Outside Activities,” you should contact the Provost’s Office evpp_coi@austin.utexas.edu.

How to Update Your Financial Interest Disclosure (FID) Form

Federal Regulations and University policy requires Covered Individuals to update their FID form annually and no later than the 30th day after acquiring a new financial interest that requires disclosure. Upon receipt of the updated FID form, the Conflict of Interest (COI) Official will determine if a potential conflict of interest exists that requires a management plan. If a management plan was previously established, the COI Official will determine if the plan requires revision.

Below are the instructions for updating your FID form using eProtocol.

Firefox is the recommended web-browser when using eProtocol. You will need to allow pop-up windows for spike.orsc.utexas.edu before logging in.

  1. Use your UT EID and password to log in to eProtocol at: https://spike.orsc.utexas.edu/fid/ (Opens new window)
  2. When you arrive at your Home page, locate your FID ID under “Accepted FIDs.”  Do NOT create a new FID.
  3. Select the FID ID number. A pop-up window will appear with three options. Select the first option, “Start Update,” and the “OK” button.

    NOTE: If you start an update and do not submit, the “Start Update” option will no longer be available when you return at a later time. Please follow the steps below for “How to Resume Updating Your FID.”
  4. Your FID form will appear in a pop-up window and display the Policy section. Use the “Next” and “Previous” buttons to navigate through the sections of the form. 
  5. Policy: Read the policy and mark the check box at the bottom of the section.
  6. Research: To manually add a project, select “click here.” Save your addition by selecting “OK.”
  7. Components: Your previously provided answers should display.
    1. If you answer Yes, you must provide information about the financial interest in the sub-sections that follow.
    2. If you answer No, continue to the next question.
    3. If you are changing your answer from Yes to No, you must first delete the entry or entries in the corresponding sub-section, then change your response to the Component radio button. 
  8. Attestation: Review the attestation statement and mark the check box.
  9. Check: The form will be checked for completeness. Return to the sections that are identified as incomplete and provide the required information.
  10. Use the “Next” button to proceed to the Submit section and select the “Submit FID Form” button.

    You will receive a confirmation e-mail when the FID is successfully submitted.

How to Resume Updating Your FID Form

Use these instructions if you previously started the update process and are returning to submit.

Firefox is the recommended web-browser when using eProtocol. You will need to allow pop-up windows for spike.orsc.utexas.edu before logging in.

  1. Use your UT EID and password to log in to eProtocol at: https://spike.orsc.utexas.edu/fid/ (Opens new window)
  2. When you arrive at your Home page, locate the FID ID under “UPDATE.”  Do NOT create a new FID nor select the FID ID under “Accepted FIDs.”
  3. Select the FID ID number and then “Edit” in response to the pop-up window
  4. Your FID form will appear in a pop-up window and display the Policy section. Use the “Next” and “Previous” buttons to navigate through the sections of the form. 
  5. Policy: Read the policy and mark the check box at the bottom of the section.
  6. Research: To manually add a project, select “click here.” Save your addition by selecting “OK.”
  7. Components: Your previously provided answers should display.
    1. If you answer Yes, you must provide information about the financial interest in the sub-sections that follow.
    2. If you answer No, continue to the next question.
    3. If you are changing your answer from Yes to No, you must first delete the entry or entries in the corresponding sub-section, then change your response to the Component radio button. 
  8. Attestation: Review the attestation statement and mark the check box.
  9. Check: The form will be checked for completeness. Return to the sections that are identified as incomplete and provide the required information.
  10. Use the “Next” button to proceed to the Submit section and select the “Submit FID Form” button.

    You will receive a confirmation e-mail when the FID is successfully submitted.

Contact The Office of Research Support with questions, comments, or concerns at coi@austin.utexas.edu or (512) 232-2044.