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The Office of Research Support (ORS) does not administer or oversee HOP policy 5-2011* or training related to the policy. ORS administers HOP policy 7-1210, “Promoting Objectivity in Research by Managing, Reducing or Eliminating Financial Conflicts of Interest” so if you conduct research and have:

  1. Not submitted a Financial Interest Disclosure (FID), you will need to complete mandatory training and file a FID. Instructions for completing these requirements are located at http://www.utexas.edu/research/rsc/coi/training.html.
  2. Previously submitted a FID, you are not required to complete additional training nor re-disclose the same information to comply with the UTS 180/HOP 5-2011 policy requirements.   However, you may have other responsibilities under that policy.

*If you have questions concerning the other policy, HOP policy 5-2011, “Conflicts of Interest, Conflicts of Commitment, & Outside Activities,” you should contact the Provost’s Office evpp_coi@austin.utexas.edu.

COVER LETTERS

inkwell detail from Garrison HallCover letters, rather than consent forms, may be used for some categories of exempt minimal-risk research with adults such as survey or questionnaire research on non-sensitive topics. The cover letter should state the purpose of the survey, the expected number of respondents, a description of the topic of the survey and the content of the questions on the survey, a statement about confidentiality or anonymity, and a statement about how the participant may obtain additional information about the study. The cover letter should also state that a decision not to participate will not affect, " … Your current or future relationships with (names of relevant entities, such as The University of Texas at Austin, standing in this class, grade in this class, status on this team, etc.)."

The participant should be allowed to keep the cover letter. He or she need not sign it, because responding to the survey indicates a willingness to participate in the study. If you need help designing a cover letter we suggest using the Word DocumentConsent Form 2 - you should include the required elements but may remove the signature section and revise the format to suit your specific needs.

For cover letters for internet research please use the Word DocumentConsent to Participate in Research.