Documents, Materials, and Forms
eProtocols | Legacy Protocols (Paper-based protocols)
Other Relevant Documents and Materials
eProtocols
Quick link to ePROTOCOLEffective April 23, 2010, all new and third-year resubmission Animal Utilization Proposals (AUP or protocol) must be submitted via eProtocol IACUC.
eProtocol IACUC will allow the online submission, review, routing, and tracking of animal research protocols. The goal is to facilitate the protocol roles of the principal investigator, laboratory personnel, and the IACUC reviewers through a single application that provides complete view/edit privileges on each protocol and instant communication via email between user groups.
NOTE: Do NOT use eProtocol IACUC if all vertebrate animal use takes place at a non-UT Austin location. Instead, use the "Animal Utilization Registration Form (AURF)" below. Contact the Office of Research Support if you have any questions.
- To create a new or third-year resubmission please use eProtocol IACUC
- To make a change (i.e., amendment, modification, revision, etc.), you must create a protocol REVISION in eProtocol IACUC. Refer to the
eProtocol IACUC User’s Guide. - To submit your Annual Update, you must create a protocol RENEWAL in eProtocol IACUC. Refer to the eProtocol IACUC User’s Guide.
- If all work on a protocol is complete, you must request to retire the protocol by completing a
Protocol Closure Report (PCR). Please EMAIL your completed PCR to IACUC@austin.utexas.edu.
Access to eProtocol IACUC (and the AALAS Learning Library Training Modules) is restricted to current faculty, staff, and students. If you have a UT EID and are unable to log on to eProtocol IACUC, you and your sponsoring Principal Investigator must complete the eProtocol IACUC Access Form. Return the completed form to the Office of Research Support by emailing it to iacuc@austin.utexas.edu, faxing it to (512) 471-8873, or mailing it to campus mail code A3200.
Legacy Protocols (Paper-based protocols)
Any protocol that has been approved using the Word Doc format may continue to use the paper forms for the life of that protocol (up to three years from the original date of approval).
Investigators may voluntarily transition their protocol into eProtocol IACUC at any time. Please note that until your eProtocol is approved, you must maintain and abide by the procedures described and approved in your existing protocol.
All paper documents (Annual Protocol Update Forms, Protocol Modification Forms, Protocol Personnel Modification Forms, etc.) should be emailed to the IACUC Program Coordinator at iacuc@austin.utexas.edu (PREFERRED), sent via campus mail (to mailcode A3200) or faxed to 512-471-8873.
This form must be used when adding or removing personnel from a protocol.
This form must be used when proposing to make changes (i.e., amendment, modification, revision, etc.) to an approved protocol. Please note that proposed changes may not be implemented until approval is obtained from the IACUC.
All protocols must be reviewed annually. This form must be used to request an extension of your protocol for an additional year (only after the first and second year). An APUF must be approved prior to the expiration date of your protocol. Submit your APUF to the Office of Research Support no later than fifteen (15) days prior to protocol expiration.
When all work on a protocol is complete or when a protocol has been renewed via third-year resubmission, this form must be used to request that a protocol be retired.
Whenever a research project involving vertebrate animals and utilizing funds or personnel that are affiliated with The University of Texas at Austin is performed wholly or in part at another institution, the protocol approval process needs to be coordinated so that BOTH institutions have approved the work. To avoid full dual review, however, if the project is performed entirely at another institution that has its own animal care and use committee, the UT-Austin IACUC can accept a valid approval by the host institution if a completed AURF is submitted to the Office of Research Support.
Other Relevant Documents and Materials
This short guidebook has the answers to many common questions and will provide you with information on how to use and navigate the eProtocol IACUC software. It is a must for anyone who uses eProtocol IACUC.
Semi-annually (twice a year, usually in April and October), the IACUC conducts facility inspections of all areas where animals are housed or used for experiments. The “Laboratory Self-Evaluation Checklist” should be used to facilitate your laboratory preparation for the semi-annual facility inspections and is a good resource to keep your laboratory in tip-top shape.
The Primary Reviewer Checklist is used by the IACUC when reviewing new protocols or third-year resubmissions.Template Language for NIH Vertebrate Animal Section (VAS)
This document was created to assist investigators at The University of Texas at Austin who house animals in the Animal Resources Center with the writing of the Vertebrate Animal Section of an NIH grant proposal.