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The Office of Research Support (ORS) does not administer or oversee HOP policy 5-2011 or training related to the policy. ORS administers HOP policy 7-1210, “Promoting Objectivity in Research by Managing, Reducing or Eliminating Financial Conflicts of Interest” so if you conduct research and have:

  1. Not submitted a Financial Interest Disclosure (FID), you will need to complete mandatory training and file a FID. Instructions for completing these requirements are located at http://www.utexas.edu/research/rsc/coi/training.html.
  2. Previously submitted a FID, you are not required to complete additional training nor re-disclose the same information to comply with the UTS 180/HOP 5-2011 policy requirements.   However, you may have other responsibilities under that policy.

HOP policy 5-2011 QUESTIONS? Contact the Provost’s Office evpp_coi@austin.utexas.edu or call Mike Kerker, Associate Vice Provost at (512) 471-2694.

Mandatory Training for Working with Animals

photo of a school of fish

Investigators and other personnel shall be appropriately qualified and experienced for conducting procedures on living animals (US Government Principle VIII). The Institutional Animal Care and Use Committee (IACUC) requires that all personnel that conduct any research, teaching, or testing that involves handling, manipulation, or performing procedures on live vertebrate animals, whether in the laboratory or in the field, to complete minimum training items. Protocols will not be reviewed by the IACUC until all personnel listed on a protocol are up-to-date with the required training.

Personnel working with animals are required to complete this training at least once every three years.

The training required by the IACUC is a two-part process. The actions needed are not complicated and can be done on your own schedule. They involve:

  • Enrolling in the HealthPoint Occupational Health Program (OHP).
  • Completing web-based training modules.

A brief summary table outlining training requirements by species is available at: http://www.utexas.edu/research/rsc/iacuc/training_table.html

Part 1. Enrollment in the HealthPoint Occupational Health Program (OHP)

All personnel are required to submit the "Health Assessment Questionnaire for Personnel Working with Research Animals and Other Hazards" form at initial enrollment to the HealthPoint OHP. Once enrolled with HealthPoint OHP, you do NOT need to resubmit this "Health Assessment Questionnaire."

An "Update Health Assessment Questionnaire" is required every three years for low-risk species such as rodents, fish, etc.

An "Update Health Assessment Questionnaire"is required annually if you are an ARC staff member, or work with high-risk animal species, such as non-human primates, bats, wild rodents, or other wild caught mammals, etc.

There is no cost to you to participate in the HealthPoint OHP or for any immunizations recommended based on the nature of your work. Information you provide to HealthPoint OHP is protected from unauthorized or indiscriminate release of personal health information, and medical records are maintained in a confidential manner, separate from personnel files. More information about the HealthPoint OHP, including forms, location, and hours of service, is available at: http://www.utexas.edu/hr/current/services/ohp.html.

Once HealthPoint OHP has confirmed receipt of your Health Assessment Questionnaire (either new or update), your TXClass record will be updated with:

AN0020: HealthPoint OHP (low risk)

  • Update Health Assessment Questionnaire required every 3 years

AN0023: HealthPoint OHP (high risk)

  • Update Health Assessment Questionnaire required annually if you are an ARC staff member or work with high-risk animal species such as bats, non-human primates, wild rodents, etc.

PLEASE NOTE: eProtocol IACUC is updated with HealthPoint OHP enrollment data twice a day at 6 a.m. and 6 p.m. from a computer upload. It may take up to 48 hours for your eProtocol Training History to reflect HealthPoint OHP enrollment. For prompt processing of OHP enrollment, OHP encourages forms be submitted via facsimile (fax) or in-person. Use of campus mail may delay receipt of forms by up to one week.

Part 2. Web-Based Training Modules

The AALAS Learning Library (ALL) online training program was developed by the American Association for Laboratory Animal Science (AALAS) to provide you with required information on the humane care and use of lab animals as mandated by federal regulations. The ALL provides training that is essential for technicians, veterinarians, managers, IACUC members, and investigators working with animals in a research or education setting.

All personnel must complete the basic “Orientation (3198)” module. This module provides an orientation of the policies and procedures for animal research at The University of Texas at Austin. Topics covered include:

  • Contact information and organizational structure of the ARC and other relevant University departments
  • University guidelines for humane animal care and use
  • IACUC functions and procedures
  • Animal-related risks
  • Reporting procedure for animal care and use concerns

In addition, species-specific training is required if available for the species in use. If the species you work with is not listed, then you must complete the “Other Species Training Module (General Care and Use) (3199).”

To access the AALAS Learning Library, you must have an EID and password to log into eProtocol IACUC at: https://spike.orsc.utexas.edu/ep2/

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select "AALAS Learning Library."

screenshot of eProtocol IACUC showing the location of the AALAS Learning Library nested under Investigator in the navigation menu

A new window will open and take you to the AALAS Learning Library. There, at the top of the page, select "Libraries" and then "Animal Care and Use Courses":

screenshot of the AALAS Learning Library showing the Animal Care and Use Courses nested under the Libraries link in the navigation menu

Select the appropriate module and proceed by choosing the word “course” under the course outline. You must complete the course and exam to receive credit. We recommend selecting “Show All” and completing all of the practice questions for each course.

PLEASE NOTE: eProtocol IACUC is updated with completed course data multiple times per day. If you do not see your completed course in your eProtocol Training History by the day after you have taken the training, please contact the ARC Compliance and Training Manager at (512) 471-3909 or jencassaday@austin.utexas.edu.

How to check your training record

To check your own training record, you must have an EID and password to log into eProtocol IACUC at: https://spike.orsc.utexas.edu/ep2/

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select “Training Record.” This will open a window that will list your completed training courses and expiration dates.

screenshot of eProtocol showing location of Training Record nested under Investigator in the navigation menu

How to check the training record of laboratory personnel

In the upper left-hand side of the main page, under the "eProtocol Menu," select "Investigator." A menu will pop out. Select “Search Training Records.”

screenshot of eProtocol showing location of Search	 Training Records nested under Investigator in the navigation menu

This will open a "Find Personnel" window. You can search by UT EID or First and Last Name.

Screenshot of the find personnel form

Select the radio button next to the person's name and click OK. This will open a window that will list that person's completed training courses and expiration dates.

Screenshot of the find personnel form after using the search feature

NOTE: This feature should only be used to look up your laboratory members to verify training status.

If you have any questions regarding the accuracy of training records, please contact the ARC Compliance and Training Manager at (512) 471-3909 or jencassaday@austin.utexas.edu.