Curation Packet

Below is all the information needed to curate materials at TARL. All the necessary forms can be as PDF documents; this requires Adobe Reader, which can be downloaded free from Adobe. The Curation Packet also can be obtained in paper form by contacting Carolyn Spock at 512.471.6006 or at c.spock@mail.utexas.edu.

See also, useful forms and documents.

Clarification of Held-in-Trust Status and Paperwork (download PDF file 54k)

All forms and documents submitted to TARL for curation must be on acid-free paper.

Table of Contents

Written Curation Policies and Procedures

• Flow Chart for Housing Material at TARL (download PDF file, 57k)
• TARL Curation Policies and Procedures
• Stipulations and Procedures for the Preparation of Archeological Records and Photographs; Curation Supplies and Sources (download PDF file, 193k)
  Includes the following:
  • Categories of Records to Submit for Curation
  • Procedures for the Preparation of Archeological Records
  • TARL Inventory Requirements
  • Policy on Curation of Photographic Images
  • Procedures for Preparation of Photographic Images
  • Curation Supplies
• Stipulations and Procedures for the Preparation of Archeological Material Collections To Be Curated at TARL and Separation of Collections for Housing at TARL
• Calculating Curation Costs (download PDF file, 100k)

Curation Forms to be Used

• Request for Housing/Provisional Housing Agreement (Form 1) (download PDF file, 76k)
  This form includes sizes of drawers for calculating space needs. Top of form is to be completed by Submitting Archeologist; bottom of form is to be signed by authorized representative of TARL.
• Summary of Number Series Used (Form 2) (download PDF file, 57k)
  Each site will require one of these for each project/phase of work done.
• Collection Processing Record (Form 3) (download PDF file, 78k)
  Use as many sheets as needed for each project to indicate various kinds of treatment.
• Collections Inventory Worksheet (Form 4) (download PDF file, 74k)
  One per site per project.
• Transfer Inventory/Accession Record (Form 5) (download PDF file, 79k)
  Use one form per project/donation. Top of form is to be completed by Submitting Archeologist; bottom of form is to be completed by TARL personnel.

Copyright and Ownership Documentation

• Copyright Law and What it Means
• Agreement for State of Texas Held-in-Trust Objects/Collections (download PDF file, 16k)
• Letter of Transfer/Ownership (Form 6) (download PDF file, 57k)
  Transfer form for a Private Sponsor and the Submitting Archeologist.
• Governmental Agency Curation Agreement (Form 7) (download PDF file, 60k)
  Transfer form for a Public Agency and the Submitting Archeologist.
• Deed of Gift (Form 8) (download PDF file, 65k)
  This form is to be signed by private landowners affected by CRM projects and is to be submitted to TARL along with the appropriate Letter of Transfer cited above. The Deed of Gift is also used in non-CRM situations to document the formal transfer of materials to TARL. This would be the form for an individual or an institution, agency, or company to use if a tax credit for a donation to a non-profit entity (The University of Texas at Austin) was desired.