File Search Services

Specific site locational information is available to qualified CRM professionals, but is not available to the public in order to protect private property from potential trespass and recorded sites from trespass and plunder.

The site records and archives at TARL can be accessed in two ways. Qualified researchers can search the files themselves during normal business hours (8:00 AM-5:00 PM), subject to workspace limitations, or for those who cannot or do not want to search the records themselves, a file search request may be sent to TARL staff to perfom the search.

For-profit CRM professionals conducting their own file searches are charged $21.00 per hour for their use of the records. Visiting CRM professionals who have not been to TARL before must contact Carolyn Spock to set up an appointment (512)471-6006 or c.spock@mail.utexas.edu). It will be necessary to document professional status by providing an introductory letter on company letterhead and a vita. A copy of the individual’s Texas Archeological Sites Atlas access card is also acceptable, as the background documentation requirements are similar to TARL’s. These documents should minimally accompany the visiting archeologist or more appropriately, precede the visit to TARL. Please ask Records personnel for assistance when you arrive.

For-profit CRM professionals who would prefer to request a file search will be charged a fee of $35.50 per hour for services, plus copying, postage, and faxing fees. TARL staff will provide background information on site locations and descriptions to meet CRM needs. Persons desiring such information must provide the following information:

1. A cover letter with company name, the name of the person requesting the file search and their phone number and email address, project name and number, a brief description of the project, and the precise information that is needed (i.e., copies of site forms and map sections for sites in the project area and within two kilometers of the project boundary).


2. Copies of USGS 7.5' map(s) showing project boundaries and other pertinent information (USGS 7.5' maps may be downloaded though Internet sites such as www.topozone.com).