As a part of its continuing coordination of official trinomials (site numbers) for archeological and historical sites in Texas, TARL requires that a site data form and USGS 7.5' topographic map with the site plotted (along with attachments such as sketch maps and artifact drawings) be provided on acid-free paper before a site number can be assigned.
With the advent of TexSite, an electronic program developed by the Texas Historical Commission (THC) for site data recording, we ask that the site data form be provided to TARL as a TexSite electronic document as well as an acid-free paper document complete with all attachments. We ask for both because the current record-keeping system requires both. The paper copy is essential for long-term curation and at times contains information not included on the electronic form. The electronic document is needed for the Texas Archeological Site Atlas, which makes the basic site information available over the Internet. Hand-drawn materials, daily journals, etc., included with the paper form should be either original documents or excellent-quality copies, since they may be scanned for inclusion with the site form if they are not provided as part of the electronic submission. As a rule, trinomials will NOT be assigned to faxed forms. The electronic data sent to TARL as well as the electronic data generated at TARL (i.e. digitizing information) is transferred to the Texas Historical Commission (THC) once a month to update the archeological portion of the Texas Historical Site Atlas. This portion of the Atlas is restricted to approved users only. For more information about the Atlas, view TARL's discussion of the Texas Historical Sites Atlas.
The THC TexSite program is free. For questions concerning the TexSite program, please contact Jonathan Jarvis at TARL: 512.471.5959 or email@example.com, or Dan Julien, Texas Historical Sites Atlas Director, at the THC: 512.463.7199 or firstname.lastname@example.org.
Texas Archeological Site Atlas
The archeological portion of the Texas Historical Sites Atlas is restricted to approved users and there is no charge for access. To find out how to become an approved user, visit the Atlas web site at http://nueces.thc.state.tx.us/ or contact Dan Julien, Texas Archeological Sites Atlas Director, at 512.463.7199 or email@example.com. The Texas Archeological Sites Atlas is an extremely useful tool that is being continually improved and updated. The archeological portion of the Atlas contains information such as site forms, sketch maps, digitizing information, and map plottings. The digital map sections displayed on the Atlas include archeological site locations, archeological project boundaries and project centroids, National Register information, neighborhood survey information, and street names. Users can search the Atlas by abstract, map address, county, trinomial, quadrangle, keyword, or historic designation. The Atlas contains an enormous amount of information that is constantly growing. The critical task of updating the restricted archeological portion of the Atlas as new sites are recorded and existing sites revisited has significantly increased the workload at TARL; therefore, a fee is charged to all cultural resource management projects and other funded research endeavors (including those conducted by state agencies) to cover the personnel time involved in Atlas data upkeep (please see section on fees below). If you have questions about the Atlas or you encounter problems, please contact Dan Julien or Jonathan Jarvis (contact information above).
Completing a Site Data Form
A TexSite form is basic information about a site. The form should be complete. Missing data will delay the number-assigning process and cause all parties extra work; in fact, a trinomial will not normally be assigned to a form with minimal information. The blank for site owner must be completed. Responding with "N/A" is not acceptable. If you have questions about this policy, please contact Jonathan Jarvis.
Electronic data should be submitted as an email attachment(s) to TARL Trinomials at firstname.lastname@example.org. Maps and other attachments may be submitted in any conventional file format. ArcGIS shapefiles of site locations are especially encouraged. If your form and all its attachments have been sent by email and you wish to omit sending a paper copy via regular mail, TARL will print a paper version of the form and attachments for the files at 15 cents per page. When your information is submitted, please specify whether you would like TARL to print out your site form(s) and attachment(s) at a charge or if you will be sending a paper copy via regular mail.
If Internet transmission is a problem, the data can be provided to TARL on a CD. Please mail an acid-free paper copy of the site form(s) and attachment(s) along with a CD to:
The University of Texas at Austin
Or if you would prefer to ship your acid-free paper copy of the site form(s) and attachment(s) along with a CD using FedEx or UPS, etc., please use the following address:
The University of Texas at Austin
For questions about exporting TexSite forms, please feel free to call Jonathan Jarvis at (512)471-5959.
Filing a Revisit Site Data Form
The process outlined above and the stated fees for incoming site data forms also apply when returning to a site under other circumstances; e.g., a "revisit" to a previously recorded site which is generated through a new contract or a new phase of work. Revisit site forms - acid-free paper copy with attachments and an electronic version - supply extremely valuable information documenting how sites change through time as well as how different researchers assess a given site. They also provide new information on what work has been done on a site. Fields in the form should be completed with annotations about the data observed on the revisit. . Each revisit form should be accompanied by a topographic map showing the site in its present configuration, as well as newly-generated sketches of the site or of recently-noted artifacts.
Frequently Found Problems
One of the important pieces of information required in site recording is the Universal Transverse Mercator (UTM) coordinates. When recording this information, please be sure to specify the datum (NAD 27 or 83, WGS 84) used. When Texas archeologists began using UTM coordinates in the 1970's, they were calculated from the NAD 27 grid ticks displayed on USGS 7.5' topographic maps. TARL keeps an updated set of site locations on its hard copy 7.5' quads, but since the use of GPS units and digital maps has become so pervasive, TARL now uses NAD 83 as the primary datum.
While incoming site data forms are checked for some errors,
those turning in site forms should be reminded that they are responsible
for proofing and spell-checking the submissions before they are sent to
TARL. TexSite does have a spell-check feature available. Generally, what comes to TARL is what gets placed on the Atlas.
The site form submission fee and the fee for revisit form submission is $64.00 per site when an electronic version of the site data form is supplied along with an acid-free print of the form (as well as a copy of the appropriate section of a USGS map and any supplemental attachments). TARL offers substantially a reduced fee (25% discount) if ArcGIS shapefiles are provided in addition to the standard site documentation. Having GIS data supplied along with the site forms significantly reduces the processing time involved in preparing a site for the Atlas (not to mention the benefits of precise, accurate mapping). Please contact Jonathan Jarvis email@example.com if you or your agency/company/institution would be interested in making use of this reduced rate. Jonathan can provide specific instructions to ensure that the proper data is submitted.