Faculty And Teaching

Classified Staff And A&P Personnel - Faculty And Teaching - Operations

Adjunct Faculty

Part-time/temporary faculty are hired to broaden the range of expertise and experience of the full-time faculty and to bring flexibility to the educational programs of the School. They enrich the School by the insights they bring from other disciplines, by their ongoing practice experience, and by their dedication to and support of students engaged in the process of professional education. These faculty are selected very carefully, and include persons with degrees in relevant disciplines, experienced social work professionals with the desire, aptitude, and enthusiasm for classroom instruction, visiting professors from other universities and departments, and advanced students from our Ph.D. program. These positions are normally at the lecturer, senior lecturer, or visiting professor titles. To apply for an adjunct faculty position, an applicant needs to follow UT’s job posting:

Faculty openings: http://www.facultyjobs.utexas.edu/potential/searchJobs.cfm.

Once the person agrees to teach, the information is given to Julie Cunniff for processing of employment forms, office space, and faculty support assignment; Marian Ascencio for the course scheduling; and to Egidio Leitao for budgeting purposes.

Adjunct Field Faculty

Adjunct field faculty are professionals who work in community agencies and provide service to the School without monetary compensation. Adjunct field faculty are selected from among the more than 400 field instructors affiliated with the Field Program. In addition to performing field instruction, adjunct field faculty often serve as guest lecturers for social work classes, serve as part-time lecturers, advise the School on the Field Program, and act as liaisons between the School and the community.

Individuals appointed to adjunct faculty positions must have expertise in social work practice and/or other specialized areas of practice, and they must be recognized as outstanding professionals by their peers and colleagues. Their specialized knowledge must enrich the educational goals of the School at the undergraduate and graduate level. Persons appointed as adjunct faculty must meet the following criteria:

  • have been in practice a minimum of three years after obtaining the graduate degree (MSSW);
  • have been a field instructor for the School for a minimum of three years;
  • be licensed by the State Board of Social Work Examiners;
  • have two letters of recommendation, one from their agency director and one from the School’s Coordinator of Professional Practicum;
  • volunteer to participate in one or more of the following: UT School of Social Work committees, lectures, colloquia, research and publication activities, or evaluation of a field practicum;
  • attend one regularly scheduled field workshop each year, even when not serving as a field instructor.

Each May, the Field Practicum Coordinator forwards to the Dean a list of persons who will be reappointed, removed (along with the reason), and new appointments (along with documentation supporting their meeting the above criteria). The Executive Committee reviews new appointment folders and recommends to the Dean their approval or disapproval of their appointment. The Dean then forwards the list to the Provost for submission to the Board of Regents for final approval.

Annual Reports

Annual Reports are due in the Dean’s Administrative Office no later than the 3rd week of September. A hard copy with an original signature is required. The Dean’s Office retains a copy of each report in the faculty member’s personnel file and forwards the original to the Provost Office. The Executive Committee normally requests a copy of the report to be placed in the faculty’s Annual Budget folders. In addition to these, Research Professor ranks are asked to submit a copy of their FAR to the Office of the Vice President for Research (Mail Code G1400). For a sample format of these reports, please contact Hollee Ganner.

Class Schedules

Class schedules are prepared by the Associate Dean, David Springer. This is done through discussion with the Dean, the Program Directors Committee, the Graduate Program Coordinator and the faculty.

Classroom Requests

If you wish to change your classroom after classes begin, or you need a special room for a specific day, see Julie Cunniff.

Correspondence and Extension Teaching

Full-time employees on twelve (12) month appointments may receive additional compensation for correspondence course and/or extension center teaching, but may not receive additional compensation for summer school teaching. Full-time employees on nine (9) month appointments may receive additional compensation for correspondence course and/or extension center teaching during the nine (9) month period and also may be paid for summer school teaching. Compensation rates for correspondence course and extension center teaching shall be paid at rates set from year to year by the chief administrative officer and approved via the operating budget approval process.

Course Evaluations

All School of Social Work faculty are required to have their students in organized classes complete the “Social Work” course evaluation. Faculty will be notified of their availability sometime during the last 4 weeks of classes during the regular sessions and 2 weeks in the summer. Faculty, or their TA, may pick up the evaluations. However, they should be turned over to a student in the class for administration and returned to the Dean’s Administrative Office.

Course Syllabi

Every semester all teaching faculty should submit a copy of their syllabi to John Trapp for posting on the web.

Dean’s Fellow

Beginning in the fall semester of 2013, we will observe a new set of internal School policies and procedures for Dean’s Fellow Assignments. These assignments are intended to provide release time for tenured faculty only for a term of one semester.

All assistant professors (tenure track) will be provided an automatic Dean’s Fellow Assignment (one semester free from teaching after their 3rd year and prior to their 6th year) in order to attend to scholarship activities that will strengthen their tenure portfolio. An assistant professor who has been promoted to associate professor and awarded tenure will be eligible again for a Dean’s Fellowship after six years in the associate professor rank.  

As stated in the Handbook of Operating Procedures (Section 3.10.II.B):

Dean’s Fellows are allocated to schools, departments, and programs with approved Performance Based Instruction System plans and are funded out of instructional salaries. Nominations are made by the faculty member’s department using the Request for Dean’s Fellow Assignment and Unbalanced Teaching Load form and must be approved by the dean and by the Executive Vice President and Provost. These assignments must be related to research or curriculum development, and each Dean’s Fellow nomination must be accompanied by a full description of the duties to which the faculty member will devote his or her time while on the assignment. (Emphasis added)

  1. The Dean’s Fellow will be released from teaching two courses and all other school-related activities and assignments (e.g., committee assignments, attendance at faculty meetings, graduation). Splitting of a fellowship so that it extends over two semesters in one year or more will be strongly discourage. Only in extraordinary circumstances will the Dean approve such a split.
  2. Faculty members who wish to request a Dean’s Fellowship must submit an application by the December 1st prior to the academic year in which the appointment will be held. That is, for the 2013-2014 academic year the applications are due by December 1, 2012. Applicants will be notified of the Dean’s decision by April 1st.
  3. The key criterion for a Dean’s Fellowship is the proposal of a serious program of scholarship that will benefit the individual faculty as well as the School. Specific measurable goals will be expected in a strong application. An application form or outline will be created for this purpose and will be posted on the School’s webpage for faculty to access. The determination of the award for a Fellowship will be made by the Dean and may include consultation from a committee of faculty members to help assess the proposed program that the individual will undertake during the period of the fellowship.
  4. Dean’s Fellows will be expected to provide a detailed report of the outcomes of their fellowship period. This report will be kept on file and included in the consideration of all future applications for a Dean’s Fellow Assignment by the faculty member.
  5. A faculty member who has been award a Dean’s Fellow Assignment will be eligible for another fellowship after a period of six years, except under extraordinary circumstances and as approved by the Dean.

Exam Times/Dates

Final exams for each semester are scheduled by the Registrar. Classes that meet at the same time during a semester also have a common examination time. Exams should begin promptly at the scheduled time and should not continue beyond the three hours allocated in the official exam schedule. For more information on final exams, please consult the Registrar’s Office Examination page at http://www.utexas.edu/student/registrar/catalogs/gicurrent/ch4/ch4h.html.

Faculty Member’s Classroom Obligations

For more information please refer to Policy Memorandum3.203 at the following URL: http://www.utexas.edu/policies/hoppm/pm3203.html#pm3203.

Faculty Sick Leave Policy

For more information, please see the Executive Vice President and Provost’s policy on faculty sick leave, http://www.utexas.edu/provost/policies/leave/sick_leave.html. Further information on leave management can also be found at the Office of Human Resource Services page for leave management, http://www.utexas.edu/hr/lm/.

Final Exams

UT’s policy on final exams is detailed in the Handbook of Operating Procedures, Section 3.22, http://www.utexas.edu/policies/hoppm/h0322.html#h0322.

Modified and Phased Retirement

For instructions and policy on modified retirement, please see the Handbook of Operating Procedures Section 3.05, http://www.utexas.edu/policies/hoppm/h0305.html#h0305. For the policy on phased retirement, please read the Handbook of Operating Procedures Section 3.06, http://www.utexas.edu/policies/hoppm/h0306.html#h0306. Forms for modified or phased retirement can be obtained in the Dean’s Administrative Office.

No Class Days Policy

UT’s “No Class” days policy is available as Policy Memorandum 3.201 at this URL: http://www.utexas.edu/policies/hoppm/pm3201.html. “No class” days are not to be used as dates on which papers are to be turned in, examinations are to be given, quizzes are to be scheduled or for any other class-related activity, other than office hours.

Observance of Religious Holy Days by Students and Instructors

Religious holy days sometimes conflict with class and examination schedules. Sections 51.911 and 51.925 of the Texas Education Code relate to absences by students and instructors for observance of religious holy days.

Section 51.911 states that a student who misses an examination, work assignment, or other project due to the observance of a religious holy day must be given an opportunity to complete the work missed within a reasonable time after the absence, provided that he or she has properly notified each instructor. It is the policy of The University of Texas at Austin that the student must notify each instructor at least fourteen days prior to the classes scheduled on dates he or she will be absent to observe a religious holy day. For religious holidays that fall within the first two weeks of the semester, the notice should be given on the first day of the semester. The student may not be penalized for these excused absences but the instructor may appropriately respond if the student fails to complete satisfactorily the missed assignment or examination within a reasonable time after the excused absence.

Section 51.925 prohibits The University from discriminating against or penalizing an instructor who is absent from class for the observance of a religious holy day. Proper notice must be given to the department chairman prior to the beginning of class that will be missed due to observance of a religious holy day. The notice must be either personally delivered, acknowledged, and dated by the chairman or sent certified mail, return receipt requested. Consistent with regular University policy, the instructor is responsible for finding a qualified substitute or UT Austin instructor for any such class(es).

Office Hours Form

As per the Regents’ Rules and Regulations, Section III.12, “Members of the teaching staff are expected to post on their office doors, and publish in any other manner required by the chief administrative official, office hours and conference periods most advantageous to students.” In addition to that, it is helpful to inform your support staff about your office hours.

Ordering of Films/AV Equipment

A copy of the Media Request Order form for ordering films, videos, and equipment for class can be obtained at the LRC or downloaded (DOC). Remember that a large number of videos, as well as video equipment, are available from the LRC.

Outside Employment, Consulting and Other Professional Activities

For those faculty members employed 100% time who consult outside the School, please review the regulations from the Handbook of Operating Procedures Section 3.19, http://www.utexas.edu/policies/hoppm/h0319.html#h0319. Forms for reporting outside consulting can be obtained at the Provost Office page, http://www.utexas.edu/provost/policies/outside_employment/index.html. Note that private practice should be included in these requests.

Faculty Payment for Research – Faculty may seek release time from their 9-month academic duties in order to pursue their research. Release time can include partial relief from teaching in order to conduct research. This may include partial or full salary payment from the research grant. In order to accomplish this, the faculty member must seek approval from the Dean.

Typically, a faculty member conducts research during the 9-month academic year as part of their faculty duties, and then receives a salary during the summer months for working on the project (assuming these funds were included in the original proposal). No special release forms need to be processed for this type of arrangement in the summer.

Posting of Grades

Grades can be posted. However, student identifying marks, i.e., full or partial Social Security numbers, must be deleted.

Requests for Leave

Please refer to the Handbook of Operating Procedures Section 3.10, http://www.utexas.edu/policies/hoppm/h0310.html#h0310, for the complete policy. Forms for requesting leave, with or without pay, are available in the Dean’s Office Administrative Resources page, http://www.utexas.edu/ssw/faculty-and-staff/resources/. Leave without pay or release from the instructional budget (whether full-time or part-time) should be for not less than a full semester fiscal period, i.e., September 1-January 15 or January 16-May 31. Sick leave and other emergency needs are clearly separate matters.

Reserve Readings

Journal articles, documents and books provided by faculty for use of students in their classes are maintained in the LRC. These materials may be used by students in the reading room at the LRC, or checked out for one hour to allow the student time to make photocopies for their personal use. A current student I.D. must be left at the front desk when using the materials. A photocopy machine is located immediately outside the LRC entrance for student use. Copy cards are available for purchase from the LRC Manager. Faculty are also encouraged to use the Perry-Castañeda Library or the Undergraduate Library.

Rights and Responsibilities of Faculty Members

From the Regents’ Rules and Regulations, Series 31004, http://www.utsystem.edu/policy/

Sec. 1 Freedom in Research. Faculty members are entitled to full freedom in research and in the publication of the results.

Sec. 2 Freedom in the Classroom. Faculty members are entitled to freedom in the classroom in discussing his or her subject, but are expected not to introduce into their teaching controversial matter that has no relation to his or her subject.

Sec. 3 Clarification of Role. Faculty members are citizens, members of learned professions, and officers of an educational institution supported by the State of Texas. When the faculty member speaks or writes as a citizen, he or she should be free from institutional censorship or discipline, but should make it plain that the faculty member is not an institutional spokesperson.

Sec. 4 Primary Duties. The primary duties of a member of the faculty are to:

4.1 Teaching. Teach in the classroom, laboratory, seminar, or clinical setting.

4.2 Research. Study, investigate, discover, create, and develop professionally.

4.3 Administration. Perform curricular tasks auxiliary to teaching and research, e.g., serving on faculty committees, attending to administrative and disciplinary tasks, fostering intellectual curiosity and integrity in the student body.

4.4 Contribution to Society. Use their professional expertise to benefit society.

Please refer to the above link for the complete list of rights and responsibilities.

Signature Courses

We encourage the teaching of signature courses. These courses bring many advantages to the School and our faculty, not least of which is exposing students who might otherwise not major in social work to consider a social work career. SSW has historically offered very compelling and meaningful signature courses that in some instances have transformed the lives of students and enriched their learning. Our faculty has a great deal to offer the University and this is one avenue of influence. The School’s Policy on Signature Courses is detailed in Dean Zayas’ memo of August 21, 2012.

Students with Disabilities

The Office of the Dean of Students’ Services for Students with Disabilities determines eligibility and also help implement reasonable accommodations for students with disabilities at The University of Texas at Austin. For more information, please visit the page for Services for Students with Disabilities at http://deanofstudents.utexas.edu/ssd/index.php.

Audio/Video Recorders in the Classroom

Students or visitors are not allowed to use recorders in the classroom unless authorized by the instructor. For more information, please see Policy Memorandum 3.205 at this URL: http://www.utexas.edu/policies/hoppm/pm3205.html#pm3205.

Teaching Assistants and Assistant Instructors

AI APPOINTMENTS

1. Associate Dean, Ph.D. and BSW Program Directors discuss the curriculum needs of the BSW program and the interest areas and expertise of the doctoral students.

2. Associate Dean then sends out an email to all doctoral students informing them that if they want to apply for an AI position they are to fill out the application form and send it along with their CV to the BSW Program Director.

3. BSW Program Director then reviews the application forms and talk with Ph.D. Program Director about the doctoral students and their abilities to teach.

4. Ph.D. and BSW Program Directors then send our recommendations to Associate Dean, who then reviews recommendations in consultation with the Dean. Then Associate Dean informs the AIs of their appointments.

TA APPOINTMENTS

A limited number of TA (Teaching Assistant), GA (Graduate Assistant) and RA (Research Assistant) positions are available for graduate students at the School of Social Work in increments of 5 to 20 hours a week. Information about how to apply for the Teaching Assistant and Graduate Assistant positions is mailed to students along with their acceptance packet, when they are accepted into the MSSW or Ph.D. programs. The steps for applying for a TA or GA position are also listed below. TA and GA selection decisions are made by the Student Financial Assistance Committee, which is chaired by the Associate Dean for Academic Affairs. The committee is made up of the Program Directors, the Assistant Dean for Finance, and the Director of Admissions and selects students using the criteria of merit and financial need. If a student is selected for a TA or GA position, the student will be contacted as soon as possible after the committee makes final decisions near the end of each semester for the following semester. For more information and questions about TA and GA positions, contact the Office of Admissions at (512) 471-7482.

Research Assistant position decisions will be made by the Center for Social Work Research and individual faculty members with funded research. For more information and questions about RA positions or to apply for an RA position, please contact Dr. Carol Lewis at the Center for Social Work Research.

TA Application Steps Ph.D. and MSSW Students

MSSW students fill out a School of Social Work Financial Aid Form (FAF) when they apply to the MSSW program. This form is included in the acceptance packet to be completed and returned to the Director of Admissions. It is kept on file for as long as the student is in the program.

Ph.D. students do not use the Financial Aid Form (FAF) form, but rather work directly with Ph.D. Program Director.

School of Social Work Faculty submit requests for a TA or GA to the Dean and indicate whether they have a student in mind or want to continue with a previously assigned TA.

The Financial Assistance Committee (FAC) meets and goes over these requests. This is an iterative process, as the FAC attempts to match several converging areas: student financial need and merit; student interests and skill set; faculty need and interest; and so on. The Program Directors work from a list of students who need financial assistance, which is compiled from the application packets. The FAC makes recommendations to individual faculty members regarding who their assigned TA will be, using the criteria listed above. Faculty without assigned TAs contact the Director of Admissions for remaining eligible names. Faculty then initiate contact with the students they would like to consider for their TA. Upon selecting a student to work as their TA, the faculty member notifies the Assistant Dean for Finance so that the appointment can be processed.

More information about student employment is found in the School’s web page under the section for Current Students: Working at the School, http://www.utexas.edu/ssw/current/work/.

Textbook Orders

Orders for textbooks are placed before the beginning of every semester at local bookstores. Susie Marsh manages textbook orders for the School. Faculty should contact Susie as soon as they know which books they will require for their courses, and have an estimate of the enrollment. Late orders can sometimes take weeks to be filled. It is the responsibility of every faculty member to make sure the textbooks are ordered on time.

Use of Own Book as Textbook

Textbooks written by School faculty may be used as required reading for a course as long as proper approval is granted. An “Authorization to Use Textbooks” form must be completed. This form requests information on the monetary return per volume involved. The faculty must vote to approve the use of the textbook (usually a vote is taken at a faculty meeting) and the form must be approved by the Dean. This request for approval must be submitted for each year that the book will be used. Forms can be picked up in the Dean’s Administrative Office.

Classified Staff And A&P Personnel - Faculty And Teaching - Operations