January 2011

Meeting Date: 
January 12, 2011

8:15        Breakfast (Sponsored by College of Communication – Thank you!)          

8:30        Welcome

8:35        Darrell Rocha, Assistant Dean for College of Communication

8:45        Intellectual Entrepreneurship Pre-Graduate School Internship program – Aida Gonzalez

The IE program connects undergraduate students interested in learning more about graduate school, to a graduate student mentor.  Undergraduates will work in a contemplated discipline (major), learning important connections between academic fields and their personal and career aspirations. With the insight of the graduate student mentor, undergraduates will learn detail about what’s required to research and apply to graduate school and also what the work load is, once admitted to a graduate program.

Aida works  with Dr. Cherwitz, IE Director, to get all IE participants registered for the appropriate course to earn credit for their experience. She distributed a handout that highlights the purpose and mission of the program. Aida also discussed eligibility to participate and this information is detailed on the program website:  https://webspace.utexas.edu/cherwitz/www/ie/index.html

Aida said there is a lot of thought and consideration that goes into organizing efforts to pair students with mentors, but once that’s complete, the actual registration takes only a day or two.

An ACA member asked if there is any research to reflect what number of undergraduate IE participants end up attending graduate school and Aida was not aware of this number. Aida encouraged people to contact Dr. Cherwitz to discuss this information.

8:55        Semester in LA Program/Communication Study Abroad – Elizabeth Maclean         

Elizabeth explained there are thousands of UT alumni in the LA area and these people form a great network for students who participate in the UT in LA program.  There are information sessions coming up and the online application for fall 2011, spring 2012 and summer 2012 will be available throughout February 2011. Elizabeth explained RTF 305 does not have to be complete by the application deadline, but must be complete by the time students go to LA.

Housing is provided for the students and is located very close to the class location.

Elizabeth also discussed College of Communication summer study abroad programs available to all UT students (undergraduate and graduate). These programs are taught by UT faculty and in English. Information on these programs can be found here: http://communication.utexas.edu/students/international/courses-taught-abroad-college-communication-faculty

Elizabeth discussed a little detail about the 9 week summer 2011 program to SPICE, Germany. The application deadline for this program is February 15, 2011. She also discussed the 3 week summer program to Salzburg, Austria. This course requires 3 weeks of online coursework beforehand and 3 weeks of class in Salzburg. The application deadline for this program is March 1, 2011. And, graduate credit for this program is available for graduate students who participate.

9:10        Leadership & Ethics Institute-Kayla Ford and Janelle Todd

Kayla and Janelle announced they have relocated to the new SAC building. Kayla explained their staff consists of several graduate students and 12 undergraduate mentors who create and facilitate many of the actual LEI events. LEI offers opportunities to individuals and student organizations to gain leadership and ethics training. Participants can attend one, several, or all of the LEI programs. There are certificates students and organizations can earn by attending a specific number of events. The events will be held in the Gregory Gym games room from 5:30-6:45pm. The spring 2011 schedule will be posted soon, but you can reference the fall 2010 schedule to see what kinds of events were hosted. Pamphlets were distributed with information about these programs and more can be found at their website: http://deanofstudents.utexas.edu/sald/leadership.php

Janelle spoke about the LEAP 8 week program for first year students. Participants are coupled with upper classmen mentors. Applications to participate in the spring 2011 LEAP program are due January 21, 2011. There is a graduation ceremony at the end of the program. She also announced there is a leadership conference they are hosting on February 12, 2011. Registration for this opens on January 19, 2011. This conference will be during the week long SAC grand opening festivities.

Kayla explained the leadership courses LEI offers do have writing flags and the curriculum is based on a social change model. These courses are available to first year freshman and transfer students. Advertising for LEI programs, classes and events is done through their website, during freshman orientation at the family BBQ at the alumni center and through word of mouth from previous participants.

LEI can also come to student organization meetings and conduct a leadership training seminar. Request forms for this can be found on their website. Requests must be submitted 3 weeks prior to requested date.

LEI is also coordinating their annual Swing Award competition and program. This is an annual awards program for student organizations. They apply for consideration for one of the many categories. Every category winner wins $300.00 and the overall best student org wins $1000.00. To qualify and win, organizations must be registered with SALD and free from any judicial charges.

Kayla and Janell facilitated a leadership activity with the membership. The lesson learned from the activity was people who contribute to your life or make a difference in the lives of others are far more memorable and impactful than famous people.

9:40        Update on new degree audit system – Sarah Kitten and Courtney Lockhart

Sarah and Courtney explained they are on university committees to update the current degree audit system, NRDEGR. It is moving off of mainframe completely. Sarah serves on the Joint Applications Development (JAD) Operations group that discusses the actual programming. Courtney serves on the JAD Policy committee that discusses the rules behind the system (i.e.-various ways to certify an athlete, etc.). There should be a test version available this summer 2011. The final product will have many enhancements intended to make it more user friendly. For example: allow for real-time processing, students can input electronic request and get it immediately, and colleges will be able to move their rules around the core curriculum rules.

9:45        ACA Budget information

Sarah explained there are no problems with the ACA budget right now but a survey from the Executive Committee will go out this afternoon to solicit members’ opinions on how the ACA budget should be used. Because of the various budget cuts, it is increasingly difficult to get any colleges to sponsor food for the meetings. Exec wants to know if members want to continue spending our money on food and drink for meetings and scholarships or save for an endowment that would fund the scholarships.

9:50        PDD Registration information and other announcements

  • Jennifer McHam made an announcement that all PDD proposals are due this Friday, January 14, 2011. She encouraged members to submit proposals. Currently, only 1 proposal is from an ACA member and all others are from APSA members. If you aren’t able to complete the proposal submission form, you can email Jennifer and let her know you would like to present: mcham@austin.utexas.edu
  • Brad quickly demonstrated the new ACA website and it’s various features. Presentations and handouts can be posted to it. Check it out: http://www.utexas.edu/staff/aca/


February 9          ACA Monthly Meeting (8:15 – 10:00 am, SAC 2.302)

February 17        Professional Development Day

March 9              ACA Monthly Meeting (TBA)

April 6                 ACA Monthly Meeting (8:15 – 10:00 am, SSB, Glenn Maloney Room)

May 11                ACA Monthly Meeting (TBA)