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Minutes - June 28, 2001
Members present: Pat Alfano, Glen Baum, Janet Bensman, Alison
Louise Brown, David Brown, Helen Burnette, Johnny Castilleja, Joanna
Castillo, Marlis Dagg, Linda Davis, Philip Dubov, Jeff Evelyn, Mike Farmer,
Jeff Flagg, Robin Fradenburgh, Dotty Frasch, Debbie Gaunt, Phil Gavenda,
Royce Gehrels, Joni Goan, Andrew Gordon, Kenneth Grant, Kathy Guajardo,
Christy Habecker, Margo Hamby, Marcus Horton, Schuyler Hupp, Martha King,
Shona Krchnak, Bo Lawrence, Hollis Levy, Donna Maga, Charles Wayne Matthew,
Jim McElroy, Alan McKendree, Earl McMannis Jr., Cheryl McVay, Mary Beth
Mercatoris, Lou Montgomery, Bruce Moore, Peggy Mueller, Philip Mullins,
Greg Murphy, Sam Owens, Chuck Pearson, James Piper, Ana Raley, Alicia
Reffett, Ron Riddle, Karen Rogers, Christopher Ruggeri, J. R. Schlesinger,
Ann Seago, Donna Seago, William Sederholm, Frank Simon, Stella Smith,
Joe Sosler, Jerry Spillar, Dana Springs, Linda Stacavich, Cindy Story,
Harriet Sullivan, Sarah Supulski, Phyllis Waelder, Dalton Wall, Glen
Members absent: Phyllis Akmal, Mary Clare, Gladys Jackson, Maria
Martinez, Carolyn Miller, Rodrigo Rosales, Kitty Villa, Gonzalo Zapata
Human Resource Services: Kyle Cavanaugh, Linda Casarez, Debra
Kress, Monica Reed
Kyle Cavanaugh, Associate Vice President for Human Resources
Mr. Cavanaugh convened the meeting at 2:30 p.m. and welcomed everyone.
Sixty-seven Staff Council representatives were present. Each representative
received the meeting agenda, the officer election ballot, the annual
enrollment presentation materials, and the draft 2002-2003 Holiday Schedule.
Minutes of First Meeting, Kyle Cavanaugh
Mr. Cavanaugh asked for changes to the minutes of the first meeting
that had been mailed in advance to each Staff Council Representative.
No changes were called for. A motion was made to adopt the minutes as
written. The motion was seconded and a vote was held that placed the
minutes into permanent record.
from the Floor and Officer Nominee Presentations, All/Nominees
Mr. Cavanaugh called for nominations from the floor. Frank Simon was
nominated for Chair and Alan McKendree for Vice Chair. A motion was made
from the floor and seconded for nominees to address a specific issue
in their comments to the Staff Council. Mr. Cavanaugh called for a vote
on the motion. The motion did not pass.
Each nominee spoke for five (5) minutes on his or her interests and
qualifications for Chair or Vice Chair. The following nominees made presentations:
For Chair -- Philip Dubov, Kathy Guajardo, Arnold Lawrence III, Glen
Worley, and Frank Simon
For Vice Chair -- Bruce Moore, Phillip Mullins, Alan McKendree
for Officers, All
Mr. Cavanaugh then provided instructions for voting. Ballots were marked
by the Staff Council Representatives, collected, and Linda Casarez tallied
the votes. Mr. Cavanaugh announced that Frank Simon was elected for Chair
and Bruce Moore for Vice Chair. Congratulations were extended to both
Frank and Bruce.
of Proposed Guidelines, All
Additional Officer Positions
Mr. Cavanaugh next led a discussion regarding a third officer position
for the council. He stated that his review of other staff councils
had shown that a third position was standard. Regardless of the title
of this position, responsibilities usually included administrative
functions, specifically the taking of minutes during meetings and their
distribution to all council members. The position is also a member
of the Executive Team. A majority of council members, by hand vote,
agreed to use a working title of Secretary for this third position
and have it perform these duties. Those members interested in the position
needed to send a letter or e-mail of their interest in seeking this
position with their qualifications to Linda Casarez so that the selection
of this officer position could be made at the next council meeting.
Next there was a discussion of Representative terms of office and
the impact of those terms on the officer positions. It was mentioned
that the designation of some positions being one year and some two
year terms was so that the entire council would not turn over at the
same time, only half of the members would be subject to election every
year. A concern was raised about the fact that if the officers happen
to be filling only one-year terms that the council would lose the experience
of people who had just served. One suggestion was that the officers,
if they had only one-year terms, would automatically be given a second
year so that the council could benefit from their experience. Another
suggestion was that the officers serve as ex-officio members to the
council in the year following their service. A majority of council
members agreed that the officers should serve as ex-officio members
of the council in the year following their service as officers to the
council. It was also mentioned that ex-officio members would not have
A question was raised as to whether officers would be prevented from
running again for another term as a council member. Mr. Cavanaugh indicated
that, at this time, there is nothing that would prevent their re-election
and that the issue was a proper one for consideration by the By-Laws
Committee. Other issues for the By-Laws Committee would include term
lengths and whether the vice-chair serves as chair-elect to be chair
the following year.
Standing Committees: Communication, By-Laws and Committee on Committees
Mr. Cavanaugh raised the subject of standing committees, and indicated
that at least three committees should be considered as standing committees:
Communication Committee, By-Laws Committee, and Committee on Committees.
A majority of council members agreed to this list and Kyle indicated
that council members should send a letter or e-mail to Linda Casarez
if they had an interest in serving on one of these committees.
There was brief mention that the By-Laws Committee would address the
making of amendments to the By-Laws.
Enrollment Overview, Faye Godwin, HRS Assistant Director for Benefit
Ms. Godwin presented information about the upcoming annual benefit enrollment
period, July 1-31, 2001. Each Staff Council Representative received a
copy of her PowerPoint presentation that contained details of the annual
enrollment process and benefits being offered, especially a new Long
Term Care benefit. Council members were informed of times for Benefit
Fairs and Educational Sessions.
Before adjourning the meeting, Mr. Cavanaugh directed attention to the
draft of the 2002-2003 Holiday Schedule that was in the handouts. He
asked that the Representatives review the last holiday on the schedule,
Spring Break, Friday, March 14, 2003 and provide input at the next meeting
regarding whether that scheduled holiday or eight (8) hours of floating
holiday would be preferred.
Mr. Cavanaugh announced that the next Staff Council meeting was scheduled
for Thursday, July 19, 2001. A suggestion was made by a Representative
that a section of each future agenda be reserved for mention from the
floor of significant matters. Mr. Cavanaugh acknowledged this suggestion
and noted that the new Staff Council Chair and Vice Chair would take
it under consideration.
The meeting was adjourned at 4:00 p.m.