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Minutes - November 15, 2001

Members present: Phyllis Akmal, Glen Baum, Janet Bensman, Alison Louise Brown, Helen Burnette, Joanna Castillo, Mary Clare, Linda Davis, Philip Dubov, Mike Farmer, Jeff Flagg, Robin Fradenburgh, Debbie Gaunt, Phil Gavenda, Joni Goan, Sandra Godfrey, Andrew Gordon, Kenneth Grant, Kathy Guajardo, Christy Habecker, Margo Hamby, Gladys Jackson, Martha King, C. W. Matthew, Alan McKendree, Earl McMannis Jr., Cheryl McVay, Bruce Moore, Peggy Mueller, Philip Mullins, Greg Murphy, Sam Owens, Chuck Pearson, Alicia Reffett, Karen Rogers, Christopher Ruggeri, J. R. Schlesinger, Ann Seago, William Sederholm, Frank Simon, Stella Smith, Joe Sosler, Jerry Spillar, Dana Springs, Linda Stacavich, Harriet Sullivan, Kitty Villa, Phyllis Waelder, Glen Worley

Members absent: Pat Alfano, David Brown, Johnny Castilleja, Marlis Dagg, Royce Gehrels, Marcus Horton, Schuyler Hupp, Shona Krchnak, Bo Lawrence, Hollis Levy, Donna Maga, Maria Martinez, Jim McElroy, Mary Beth Mercatoris, Carolyn Miller, Lou Montgomery, James Piper, Ana Raley, Donna Seago, Sarah Supulski, Dalton Wall, Gonzalo Zapata

Human Resource Services: Kyle Cavanaugh, Linda Casarez, Debra Kress

Welcome:

Chair Frank Simon called to order the regular meeting of the UT Staff Council at 2:30 p.m. on Thursday, November 15, 2001 in Main 212. 49 Staff Council representatives were present. All representatives and guests were asked to sign in.

Announcements:

Alan McKendree asked representatives to encourage staff members to complete the survey on Fall 2001 pilot program of free ridership on all Capitol Metro buses for anyone with a valid UT ID.

Minutes from the previous meeting:

The minutes from the October 18, 2001 minutes were approved.

Chair's report:

Chair Frank Simon reported on the UT System Employee Advisory Council (EAC) meeting October 25-26, 2001. Because many component councils were in the organizing process during the previous meetings, terms of all representatives to the UT EAC began on October 26, 2001. Frank Simon has a 3-year term; Bruce Moore a 2-year term and Peggy Mueller as alternate has a 2-year term.

The UT Employee Advisory Council will meet with the Board of Regents in February 2002.

The UT EAC was given insurance updates by James Sarver, Interim Director, UT System Employee Group. UT System Employee Group Insurance (EGI) plans are operating in the red; the goal is to align all plan benefits with current resources and to break even. Presently 65% of employees are in the self-funded plan (UT Select) and 35% are in HMOs.

UT System Employee Group Insurance is looking at two programs to assist in coordination and use management of prescription drugs with significant increase in patient education. EGI is interested in the UT Austin benefits survey recently sent to benefits-eligible employees.

The Staff Educational Benefit was also discussed at length. All component institutions have some type of educational benefits in differing forms. The EAC will gather information from all components and will make recommendations to UT System.

Frank reported on his meeting with Vice President for Institutional Relations & Legal Affairs Patricia C. Ohlendorf concerning the UT Staff Council letter concerning the creation of a policy concerning use of UT Police at staff meetings. Vice President Ohlendorf asked questions regarding the intent of the letter and will begin working on a policy or guidelines. [The UT Staff Council letter is available from the Chair or Secretary of the Council.]

Vice Chair Bruce Moore also commented on the UT System Employee Advisory Council meeting. Many of the other component councils sponsor activities on their campuses; size is not an advantage in our institution.

Committee Reports: (see also Committee Reports, November 15, 2001)

Bylaws Committee: Co-chair William Sederholm reported that the Bylaws Committee is reviewing and editing the final draft of the bylaws. The draft bylaws will be mailed to all UT Staff Council representatives in December for discussion during the January 17, 2002 meeting.

Committee on Committees: Chair Harriet Sullivan reported the Committee continues its review of Standing Committees of the General Faculty.
See: http://www.utexas.edu/faculty/council/2001-2002/standcom/standcom.htm The Committee on Committees is reviewing models of nomination processes for university committees from other universities. Harriet also discussed the Staff Nominations to University Standing Committees form.

Issues Committee: Chair Linda Stacavich discussed the Issue Proposal form briefly. She asked Staff Council representatives to sign up for the seven Staff Council Working Committees (Compensation and Classification; Grievance; Insurance; Miscellaneous Benefits; Parking and Transportation; Retirement; University and Public Relations) at the end of the meeting.

Unfinished Business:

Harriet Sullivan (Committee on Committees) distributed copies of a form, Staff Nominations to University Standing Committees. The form would be used to solicit nominations of staff members interested in serving on University committees. The form would be mailed to all eligible staff members with the list of appropriate committees. The form would then be returned to the Staff Council Committee on Committees which would compile lists of staff members for committees and make recommendations when called upon by the President's Office. After discussion and suggested modifications to the form, it was approved.

Linda Stacavich (Issues Committee) distributed the Issue Proposal form to be used to submit items for consideration for the UT Staff Council. The Issue Proposal form will be placed on the Staff Council web site along with brief instructions for form completion and submission. Completed forms should be submitted to Linda Stacavich, Office of the Registrar, Main 1, M5501. The Issue Proposal form may be used by any University staff member or Staff Council representative.

Peggy Mueller reported on the Orange Santa Program for 2001. The Staff Council has been asked to take over Orange Santa in 2002 and Frank and Peggy have attended meetings. Frank has also received documentation of the program.

This is the eighth year of Orange Santa (based on the Salvation Army and Blue and Brown Santa programs) where toys and gift certificates for infants through teenagers are collected throughout campus. These gifts are distributed to University staff members who apply for and receive approval via the Christmas Bureau to "shop" for gifts for family members at the Orange Santa Store. Last year 302 UT families were served including 935 children. This year the store will be in Bellmont 528 and Staff Council representatives were asked to take informational packets and applications back to their districts.

Discussion continued about the program and representatives presented some of their experiences. Alan McKendree volunteered as the Staff Council liaison to the Orange Santa 2001 program; his name will be submitted to the Office of Relationship Management and University Events.

New Business:

The Staff Council was asked to appointment two representatives as liaisons to the Faculty Council. Five representatives volunteered (Phyllis Akmal, Glen Baum, Phillip Dubov, Debbie Goan and Phyllis Waelder). Glen Baum and Phyllis Waelder were selected in a random drawing.

The meeting adjourned at 3:50 p.m.

The next meeting of the UT Staff Council is Tuesday, December 11, 2001, 2:30 p.m., Main Building 212 (NOTE day and date)

Peggy Mueller
Recorder/Secretary
November 28, 2001

Minutes approved December 11, 2001

See also Committee Reports, November 15, 2001




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