Minutes - May 19, 2005
These minutes were approved at the UT Staff Council meeting on June 16, 2005
Call to Order
Chair Glen Worley called to order the regular meeting of the UT Staff Council at 2:00 p.m. on Thursday, May 19, 2005 in the Ayaya Auditorium, ACE 2.302
UTSC 68 representatives were present.
The next regular meeting of the UTSC is June 16, Main 212, from 2:00 to 3:30 p.m.
Rich Burns, Interim Associate Vice President, Human Resource Services
Rich addressed the UTSC expressing Human Resources support for UTSC. HR focus for the coming year will be on employee development especially for administrative staff.
Welcome New Members:
Recognition of outgoing members - Rich Burns & Chair
Compensation guidelines for employees who assist at university events - Response from HRS to our recommendations on our issue No. 2004-5 concerning the definition of employee "volunteerism" and compensation with regard to University-sponsored events.
Staff Council Annual Report for 2004-2005 was presented as follows:
Annual Report of the University Staff Council For the period June 2004 through May 2005
The University Staff Council ended its fourth year of representing classified staff with elections that saw at least one candidate for every open representative position. During the last year Staff Council representatives addressed various concerns of their constituents such as mowing of wildflowers, late night childcare, Sick Leave Pool, and longevity pay for part-time staff, just to name a few. Staff Council committees researched these along with other issues and worked with University departments to resolve concerns affecting staff. Reports by these committees continued a reputation for thoroughness that has not gone unnoticed by the University community. Staff Council representatives provided a conduit to the classified staff for useful information in the areas of benefits, parking and transportation concerns, on-campus childcare, guidelines for use of computers at work, and other areas of interest to staff. The Staff Council Executive Committee participated in the Legislative Budget Board’s Management and Performance Review of UT Austin. The Staff Council Chair and Vice Chair represented the UT Staff in the annual 'UT Remembers' ceremony.
Major Accomplishments over the last twelve months
Since its inception the Staff Council has reviewed 95 issues submitted to the Council. Seventeen issues were submitted during this session of the Staff Council that began in June 2004. At the time of this report there are fourteen issues under consideration by the UTSC and its committees. The committees’ diligent efforts are responsible for the continuing success and effectiveness of the Staff Council.
The Staff Council also wishes to acknowledge the support it has been given by Human Resources Services in providing materials, room reservations, and technical support for the Staff Council Web site and elections. In particular, the Staff Council wishes to thank Kyle Cavanaugh, Linda Casarez, Sarah Shafer, and Yan Zuo for their support of the Staff Council over the past year.
Vice Chair's report:
Committee assignments for 2005-2006 - Phil Gavenda
Recorder/Secretary - Erin Waneck
Approval of minutes from the April 19 meeting
Nominations and Elections - Noah Lowenstein
Nominations of Staff Council officers for 2005-2006 were as follows:
The question was raised whether additional nominations could be accepted at the June meeting. Shane Williams stated that since our by-laws did not prohibit it, then additional nominations could be accepted.
Information Exchange Committee (Info-X) - Shane Williams, Chair
Report on communication methods for Staff Council members. The summary of the committee’s reports can be accessed at: http://www.ischool.utexas.edu/~shanew/utsc.html
Discussion resulted concerning Roberts Rules of Order. The spirit of Robert’s Rules call for face to face discussion, debate, and voting, which was felt to extend not only to UTSC but to committee work as well.
One representative felt that Robert’s Rules are there to serve us, and we should encourage everyone to have a voice, and Robert’s Rules can be suspended to allow discussion.
Under Roberts’s Rules, distance voting would not be allowed unless prescribed in your bylaws. Committees acting in a relaxed environment should still follow the spirit of Robert’s Rules.
The Info-X report and its recommendations were accepted on voice vote and referred to committees.
Compensation and Classification Committee- Sandra Sleeper, Chair
Report on Issue 2004-4: Code 1000 positions and job security
The Compensation & Classification Committee makes the following recommendations:
Discussion ensued. It was acknowledged that recommendation number 1 required no action. Recommendation number 2 passed, and recommendation 3 was sent back to committee for clarification.
Issue Committee - Didi Smith, Chair
2004-31 Recycling on campus
Recommendation: Refer to Facilities Committee
Proposes that UTSC should take a role getting involved with the Recycling Task Force student group to promote recycling of glass, aluminum and plastic.
Recommendation: refer to Facilities
Result: Accepted, and referred to committee
2004-32 University use of Collection Agencies
Recommendation: Refer to Parking & Transportation Committee
Proposes that UTSC request UT change their policy of turning in staff to collection agencies for unpaid parking tickets.
Recommendation: refer to Parking and Transportation committee
Result: Referred to Parking and Transportation for further study.
2004-33 Evaluation of Implementation and Execution of UT Austin Grievance Policy
Human Resources Services would be asked to supply the Grievance Committee with information regarding data on Grievances since the new policy had been implemented by HRS.
The Chair acknowledged that when the new grievance policy was implemented, HRS had agreed to review the policy and identify any problems with the policy.
Recommendation: Refer to Grievance Committee
Result: HRS would be asked to supply the committee with this information by January 2006.
Unfinished Business: Motion was made to present Kyle Cavanaugh with a token of appreciation for his work with the Staff Council. The question of how we would pay for it was asked. The Chair indicated that he had requested a petty money account to cover such expenses from Rich Burns. Another representative was concerned about who would order it and make sure it was given to Kyle.
The motion to give Kyle a token of our appreciation was accepted, and the Chair stated he would make sure to follow through on ordering a plaque of some kind for Kyle.
Meeting adjourned at 3:30
District 692 Representative