AACRAO OFFICERS

This text file was prepared to assist the AACRAO
Nominations and Elections Committee in describing the
offices for which it is seeking nominations. 
Descriptions of positions on the Board of Directors are
listed first, with a paragraph about the Nominations and
Elections Committee at the end.

This file will be stored at web address:
      
http://www.utexas.edu/student/giac/speede/aacraobd.txt,

and the nomination form itself will be at

http://www.utexas.edu/student/giac/speede/aacraone.txt

In the fullness of time, the AACRAO website may also
point to these documents.

                                prepared 4/7/98
                                Dave Stones

RESPONSIBILITIES AND DUTIES OF THE BOARD OF DIRECTORS

General Responsibilities of the Members of the Board of
Directors

Participate actively in a) developing and monitoring
the strategic plan; b) setting goals, objectives, and
priorities; and c) constructing budgets for their areas
of responsibility in the Association and d)
understanding and helping develop the budget and
oversee the financial health of the Association.
Work with committees, staff, other Board members and
the membership to develop ideas for projects,
activities and publications.

Keep informed of the business of the Association and be
active, constructive participants in the decision
process.

Constantly seek out the desires and needs of the
membership and be aware of them as they relate to
services provided by the Association.

Represent and promote  the Association to its members
and to various external publics.

Commit sufficient effort and time to preparation for
Board meetings in order to be prepared to efficiently
and effectively discuss and make decisions on the
issues.

Prepare a brief summary of their committee activities
for projects and program planning. These summaries will
be included in the agenda book prepared and mailed by
the National Office prior to each meeting of the Board
of Directors. For the April Meeting, prepare an annual
report of the completed and ongoing activities of their
committees.

Represent the Association at the state/regional annual
meetings coordinated by the Vice President for Regional
Associations and Institutional Issues.

Serve on the Corporate Advisory Board.


The President

The President serves as the chief elected officer of
the Association and, as such, sets the direction,
scope, and tone of the Associationžs activities with
the assistance of the Board of Directors and the
National Office.  The President serves as chair of the
Board of Directors and is an ex-officio member of all
appointed AACRAO committees.  Duties may be assigned
and delegated, but the President is responsible for all
activities within the Association.

Provides leadership to keep the Associationžs goals
dynamic and sensitive to changing needs.

Directs the process and development of the
Associationžs strategic plan, goals, objectives,
priorities, programs, resource allocations, and budget.

Works with the Executive Director to formulate and
update the strategic plan for the Association.
Works with the Secretary-Treasurer and the Executive
Director to present a five-year budget proposal to the
Board.

Reviews the agenda with the Executive Director, who
supervises the collection of agenda items and
supporting documentation for the agenda books for Board
meetings.

Assesses and maximizes the Associationžs benefits to
the members and to the institutions they represent.

Provides the appropriate environment within the
Association for recognition of the professions and for
growth of the members within those professions.

Promotes positive impact of the Association on the
academic community and on the nation.

Is the advocate and spokesperson for multicultural
issues.

Maintains scrupulously high standards and integrity in
planning, in operations internal to the Association,
and in representing the Association to various publics.

Selects Association members to serve on task forces and
special ad hoc committees; give them the charge and
oversee their activities.

Directs, coordinates, and integrates the functions,
plans, and activities delegated to other officers.

Assures the financial stability of the Association and
the prudent use of its resources.

Serves as the official communicator between and among
the Board of Directors, the National Office and the
membership.

Serves as the Associationžs spokesperson in the
external relationships of the Association to promote
its position in the nation, the academic community, and
on the campuses of its members. These duties may be
shared with the Executive Director and other members of
the Board of Directors or of the Association.

Represents the Board of Directors at assigned meetings
of state/regional AACRAO organizations.

Chairs meetings of the Corporate Advisory Board.


The President-elect

The President-elect shall be the principal assistant to
the President.  The responsibilities of the President-
elect focus on assisting the President, the Board of
Directors, and the National Office in planning and
projecting the needs, activities, and direction of the
Association.  The President-elect coordinates the
program for the next Annual Meeting and serves as the
Board Contact for the meeting three years out, a
responsibility which remains with the individual
through the terms as President and Past President.

Keeps informed of the Associationžs business through
the President, the Secretary-Treasurer, and the
National Office, and serves actively on the
Administrative and Budget Subcommittees of the Board of
Directors.

Represents the President upon request.
Represents the Board of Directors at assigned meetings
of state/regional ACRAO organizations.

Works with the President and Executive Director in the
formulation and monitoring of the Strategic Plan for
recommendation to the Board of Directors.

Plans and coordinates the program for the Annual
Meeting one year out, and serves as Board Contact with
the Local Arrangements Committee, the AACRAO National
Office, and the professional meeting planner for the
meeting three years out.  In this capacity the
President-elect: 

Coordinates the solicitation, planning, scheduling and
staffing of program sessions for the Annual Meeting one
year out with the Vice Presidents and Executive
Director, their committees, and the National Office.

Assures that the activities of the Local Arrangements
Committee for the meeting three years out contribute to
the quality of the meeting, and reports progress
frequently to the President and the Board.

Monitors fiscal accountability for the Annual Meeting
and works closely with the Secretary-Treasurer and the
Executive Director on fiscal matters pertaining to the
meeting three years out.

Selects the keynote speaker and the Parliamentarian,
who by tradition is the most recent Past President no
longer on the Board, for the annual Business Meeting.

Reviews the evaluation forms for the Annual Meeting and
submits an abstract of the remarks to the Board of
Directors and the National Office.

The Past President
The past president serves as advisor to the President
and other officers and may be assigned other tasks and
responsibilities by the President, such as:

Solicits candidates for Honorary Membership and for the
Distinguished Service Award and presents
recommendations to the Board of Directors for approval. 
(See Honorary Membership Point System, Section VII.)

Administers the appointment process for
interassociation representation and professional
activity committee membership for the next year,
working closely with the Executive Director.  This
includes soliciting well-qualified candidates at the
Annual Meeting, from state/regional associations, and
from the membership through announcements in the Data
Dispenser, NetNews, and on the AACRAO web page.

Coordinates rating of the Executive Director by the
Administrative Subcommittee of the Board.

Represents the Board at assigned state/regional ACRAO
annual meetings.

Board Contact for Annual Meeting that occurs during
his/her year as Past President.

Serves on Annual Meeting site selection team.
Assists in updating the Annual Meeting Planning Manual
annually.


Vice Presidents for Professional Activities
The following Vice Presidents are elected to the Board
Directors:
Vice President for Enrollment Management, Admissions,
and Financial Aid
Vice President for International Education
Vice President for Registration and Records Management
Vice President for Professional Development,
Publications and Research
Vice President for Regional Associations and
Institutional Issues

In addition to the duties outlined for all Board
members, the vice presidents perform these activities:

Supervise the activities of the committees under
his/her jurisdiction.

Develop plans for projects, publications and activities
associated with their committeesž areas of
responsibility.

Recommend committee members and interassociation
representatives to identify emerging issues and propose
projects that will assist the membership in their work
and/or their professional growth and recognition.

Monitor the work of the committees to ensure quality
output, fiscal responsibility, and timely completion of
projects.

On a yearly basis review, for possible revision,
updating or replacement, AACRAO publications that fall
under the Group professional area.

Recommend to the President-elect and assist in the
development of sessions for the Annual Meeting by:

Coordinating the work of the committees to recommend
session topics.
Reviewing preliminary session/workshops proposed by
committees.

Coordinate liaison activities between AACRAO and those
other associations and agencies in higher education
which are within the jurisdiction of their committees,
as directed by the President.

Recommend their Groupžs budgetary needs to the
Secretary-Treasurer, and monitor the budget assigned to
his/her Group.

Represent the Board of Directors at assigned
state/regional ACRAO annual meetings. 


Vice President for Professional Development, Research,
and Publications  (VP-PDRP)

In addition to the duties listed above for Board
members, the VP-PDRP has oversight in broad areas that
include all professionals. 

Guides the publications program and planning: topical
needs for current and future publications, currency,
delivery (print, electronic), etc.

Guides broad professional development programs,
delivery of information--whether through workshops,
sessions, publication, etc. žand integration of
activities in a professional career path.

Guides publications policies and procedures for the
Association in cooperation with the Executive Director.

Reviews annually goals and objectives for appointed
editors and performance in achieving those goals and
objectives.


Vice President for Regional Associations and
Institutional Issues (VP-RAII)

In addition to the duties itemized above for all Vice
Presidents, the VP-RAII serves as the primary link
between AACRAO and the state and regional associations.

Represents the state and regional associations and
institutional constituencies on the Board of Directors.

Schedules representatives from the Board of Directors
and the National Office staff to represent AACRAO at
the annual meetings of the state and regional
associations.

Coordinates activities with the state and regional
associations by:

Developing annual workshops for state and regional
association officers.
Identifying emerging issues with the state and regional
associations for consideration by the Board of
Directors.
Identifying needs within the state and regional
associations and ways in which the national association
can assist the states and regionals.
Identifying sessions, workshops, and other activities
of outstanding quality at the state and regional level
and bringing these to the attention of the awards
committee and the appropriate vice president or
Executive Director for possible use at the national
level.
Developing and maintaining lines of communication
between AACRAO and the state and regional associations
and among the state and regional associations
themselves.

Identifies and assists in implementing means of
promoting membership in the state and regional
associations and AACRAO.

The Secretary-Treasurer (S-T)

Note: The Secretary-Treasureržs term begins in July of
the year he/she is elected and concludes three years
later in June when the Associationžs fiscal year ends.

As Secretary:

Records accurate and concise minutes of the annual
Business Meeting of the Association and all meetings of
the Board of Directors, and Administrative Committee.
Copies of the Minutes are located in the Minutes Book
while financial materials are in the Budget Book, both
of which are passed to successor Secretary-Treasurers. 

At the beginning of the term, a careful review of prior
meeting Minutes will provide background to topics
previously discussed.  The Minutes book is an
invaluable resource at meetings. For the meetings,
other useful materials in addition to the Agenda Book
provided by the National Office, are the Budget Book
for the current and prior year, Minutes Book,
calculator, Member Guide, and Robertžs Rules of Order. 


      NOMINATIONS and ELECTIONS COMMITTEE:

This committee is elected by the membership, the Chair
being the candidate receiving the largest number of
votes in the previous year's election and having served
as Chair-Elect for the preceding year.  The nine
committee members solicit nominees for open positions
on the Board of Directors.  The committee selects a
slate of qualified individuals representative of the
diverse membership and presents that slate for the
membership's consideration at the Annual Meeting in
April.  The Committee also submits fourteen candidates,
including biographical sketches, for the Nominations
and elections Committee ballot to be mailed to the
membership in February.  This Committee meets at
AACRAO's expense in November.  Seven candidates and
three alternates are elected to serve with the highest
votes electing the Chair-Elect and Vice Chair-Elect to
a two-year term.  All other members are elected to one-
year terms.

                                BODDUT1.WP   4/7/98