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Spring 2014 Residence Hall Closing Information

The University Residence Halls officially close at 9 a.m. on Wednesday, May 14, 2014.

Residents are encouraged to check-out within 24 hours of their last exam.

All residents are required to be checked out by 9 a.m. on Wednesday, May 14, 2014.

Residents may choose either Regular or Express Check-out as explained below. Failure to follow these check-out procedures, or if you have not checked out by 9 a.m. on May 14, 2014, will result in a $50 improper check-out charge. Additional charges will be added for damage to the room, cleaning or lost key.


Regular Check-out

Regular Check-out allows you to discuss discrepancies with staff during the room inspection. With Regular Check-out, you must sign up for a check-out appointment at least 24 hours in advance of your planned departure.

In Jester and Creekside, sign up sheets for Regular Check-out are on your RA's door.

In Kinsolving, Duren, Whitis Court, Andrews, Blanton, Carothers, Brackenridge, Roberts, Prather, San Jacinto, Moore-Hill and Littlefield, check-out sign ups are at your 24-hour desk.


Express Check-out

Express Check-out allows residents to check-out without signing up for an appointment with their RA. Express check-out envelopes can be picked up and returned to the front desk of your building. You must have your room clean and clear of personal belongings and return your room key for your records to be properly cleared. A note of caution---with ease and convenience comes the responsibility of making sure the room is absolutely clean to ensure proper check-out.

By choosing Express Check-out, you agree that you are waiving your opportunity to be present at the time the room will be checked and inspected for damages, and that you are waiving any right to appeal charges that may be assessed. Damages found during later inspection will be billed, and you agree to pay or share costs with your roommate(s) and/or suitemates for assessed damages, cleaning and/or missing furniture.


Packing and Cleaning Tips

When you check-out of your room, it should be returned to the way you found it at the beginning of the year. The RA will be checking to make sure they are clean and will assess charges for any cleaning needed and all damages. If you are the last one out of the room and your roommate didn't help you clean it, you are still responsible for making sure it is done. Here are some helpful hints to make the process easier (and to help you avoid any check-out charges).

  • Start early: Begin taking or sending items home that you will not need for the rest of the year.
  • Boxes: Find boxes to pack your belongings to make the move easier and faster.
  • Trash: Trash should be thrown away in the trash room. Charges will be assessed for trash left in rooms, baths and MicroFridges. Wood, cinder blocks, etc, should be carried to the dumpster located outside of your building. Wood and cinder blocks that are in good condition may be left beside the dumpster. Staff will recycle items that can be reused.
  • Donations: Consider donating your unwanted, usable items in Trash to Treasure donation bins located in the lobby area of most residence halls.
  • MicroFridge: Please make sure your MicroFridge is defrosted and cleaned out before you check-out. Plan ahead and empty your refrigerator in advance. Defrosting a MicroFridge typically takes at least 24 hrs, so plan accordingly.
  • Cart: A very limited number of carts will be available for use at some residence halls. You may check-out a cart for a maximum of one hour. Students will be assessed a $15 fee for late returns. Because the waiting list tends to be lengthy, we encourage you to plan ahead. Cart availability is not guaranteed. Try to bring a dolly from home if possible.
  • Sink and/or bathroom: All bathrooms should be clean at the time of checkout. The shower curtain should be clean and hung up. Also, if you brought your own toilet seat, the original toilet seat must be returned and properly attached. Use non-abrasive cleaners such as Soft-Scrub or 409. Do not use abrasive cleaners such as Comet or Ajax on your sink.
  • Mail Forwarding: Please change your mail forwarding address with the Registrar's Office. First-class mail will be forwarded to the address specified for 30 days. All other mail (including magazines and newspapers) will be returned to the Post Office. You need to contact newspaper and magazine publishers to get your subscriptions sent to your new address.
  • Bicycle: Don't forget to take your bike home. Bicycles left behind in racks located around the residence halls will be impounded by UTPD.
  • San Jacinto Lofts: All residents of SJH need to have their lofts taken down by the time of check-out. Beds should be put in the middle position (4th or 5th slots from the bottom) and loft kits placed neatly in the closet. After Quiet Hours begin on May 2nd, lofts can be taken down between the hours of 10 a.m. and 5 p.m.
  • Use our Move-out Checklist

Parking While Moving Out

Use the designated 60 minute loading zones. LOADING ZONE PERMITS ARE REQUIRED and can be obtained at the front desk of your building on the day of your check-out. Permits are valid only from May 2 to May 4 or from May 9 to May 14. Parking in non-designated spaces or exceeding the 60 minute permit may result in your car being ticketed or towed by Parking and Transportation. Loading zones are available at the following locations:

MARKED LOADING ZONE (LZ) SPACES:
Available May 2-4 or May 9-14 with appropriate loading zone permit.

  • Whitis Ave. in front of ADH
  • Whitis Ave. in front of Whitis Court
  • KIN north alley
  • F17 lot (between SSB and 27th Street Garage (TSG) on University)
  • Jester Dr. east curb
  • SJH Plaza west curb
  • 21st Street
  • F26 lot outside of Creekside (under San Jacinto Garage (SJG))
  • Quad Courtyard

GARAGES:
Available May 9-14 for 60 minutes from ticket entry time at no charge with the appropriate loading zone permit.

  • Brazos Garage (BRG)
  • 27th Street Garage (TSG)
  • Speedway Garage (SWG)
  • If F26 lot is full, San Jacinto Garage (SJG)
  • 27th Street Garage (TSG)
  • Speedway Garage (SWG)


FAQs

Q: Are there any exceptions for students who need to stay past May 14th?

A: Current university residence hall students who meet one of the below criteria are eligible to remain in university housing past 9 a.m. on May 14th.

  1. Graduating Residence Hall Students: Students who are graduating in May are eligible to live in Jester East from May 14th through 9 a.m. on May 18th.
  2. Commencement Volunteers: Students involved with commencement activities may sign up to live in Jester East from May 14th through May 18th. Written confirmation from the sponsoring department is required at time of sign-up.
  3. Student Athletes: The athletic department will make arrangements for student athletes who are participating in a sport to remain in university housing past May 14th. Only student-athletes confirmed by the athletic department may remain past May 14th. In some instances this may require that the student athlete check out of their current room by May 14th and move to temporary housing.

Graduating students and commencement volunteers will be housed in Jester East (remaining in your current room is not an option). Eligible students may sign up by completing this survey by May 8, 2014 to reserve a space. Students must check-out of their current room by 9 a.m. on May 14th and relocate all belongings to your temporarily assigned space. Students will be assigned a roommate. Only graduating students, commencement volunteers and student athletes are eligible to stay. Research, employment and lease date issues do not qualify students to remain in housing past May 14th.


Q: How do I avoid check-out charges?

A: Here are some handy tips to avoid any check-out charges.

  1. Don't be late: Being late for your check-out appointment will result in a $25 improper check-out charge. Failure to check-out by 9 a.m. on May 14th will result in a $50 improper check-out charge.
  2. Clean it up: Have your room clean and free of all trash and belongings. Remove tape and stickers, dust surfaces, unplug and defrost your MicroFridge, empty your trash cans, clean your sink or bathroom, etc. Failure to leave your room clean (as you found it when you moved in) will result in cleaning charges ranging from $30 to $100+.
  3. Turn in your key: Turn in your key at the time of check-out to avoid a $75 lost key charge.

Q: How can I avoid paying for damages caused by my roommate?

A: To ensure that this doesn't happen, you will need to sign up for a Regular Check-out appointment. During check-out, you will need to discuss any damage concerns with the Resident Assistant.


Q: How do you determine if there is a charge in my room?

A: Staff rely on the room condition form that you completed during check-in for assessing damages and charges at check-out. Resident Assistants report the condition of the room during check-out and charges, if any, are determined by hall and building supervisors.


Q: If I am attending summer school, may I store my belongings on campus?

A: Unfortunately, storage is not available in the residence halls.



Other Information

24-Hour Quiet Hours go into effect at 10 p.m. on Friday, May 2nd. Even if your finals are over, please be considerate of your neighbors! Also, beginning Friday, May 2nd, no overnight guests will be allowed in the residence halls.

Did you know?
Thefts of books and other belongings increase dramatically at the end of the semester. Don't be a victim - keep your door locked and do not leave your items unattended while moving out.








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