Tables of Contents
Subchapter 5-100. General Provisions
Sec. 5-101. Purpose
residences are provided and operated with the welfare of students as the
primary goal. The university provides a variety of living accommodations for
students and endeavors to maintain a high quality of life within residences
through the development of counseling, educational, and social programs within
the residence units.
Sec. 5-102. Application
residents and their guests are subject to the applicable provisions of this
chapter and to the provisions set forth in sections 11-801, 11-803, and
Sec. 5-103. Definitions
this chapter, unless the context requires a different meaning,
- "immediate family" means a student's spouse and/or children only;
- "residence" means a university-owned family housing unit, a
university-owned residence hall or cooperative, or any other subsidiary
- "student" means a person who has applied for or entered into a residence
contract with the university or who occupies a room or dwelling in a residence;
- "university" means the University of Texas at Austin.
Sec. 5-104. Eligibility
- To be eligible for residence in university residence halls, University
Apartments, or the Mobile Home Park, undergraduate students must be enrolled
for at least twelve semester hours during each long-session semester (three
hours in the summer) and graduate or law students, for at least nine semester
hours each long-session semester or six dissertation hours (three hours in the
summer). Exceptions must be approved by the dean of the student's college or
school and the director of housing. The director of housing will review the
contract status of residents who drop below the minimum hours requirement to
determine the necessity of contract cancellation.
- To be eligible for residence in the University Apartments or Mobile Home
Park, students must be married and living with their spouses or be single
parents who are heads of households and living with their children. The
director of housing may approve the application of a single graduate student to
live in the University Apartments or Mobile Home Park. The apartment or mobile
home may be occupied only by members of the immediate family (spouse and/or
children). Students must furnish proof of eligibility under these terms.
- Should residents violate any of the conditions of the contract, the
director of housing may, in the future, refuse to contract any premises to
Subchapter 5-200. Administration of Housing
Sec. 5-201. Responsibilities of Supervisory Officials
director of housing is responsible to the vice president for student affairs
for discipline, counseling, and the quality of life in residences, and the
fiscal and physical management of residences.
Sec. 5-202. Rule Making in Residences
- The occupants of each student residence may make reasonable rules
governing life in that residence.
- Residence rules may not conflict with university regulations, Regents'
Rules, or state or federal law and shall take effect when they are approved
by the director of housing with the approval of the vice president for student
affairs. Such rules will be publicized to all residents immediately upon taking
Subchapter 5-300. Residence Hall Contracts
Sec. 5-301. Terms of Contract
- Charges for housing and meals begin and end on the official dates of the
- The effective dates and terms and conditions of the contract are provided
with each contract.
- Students who are under contract may not terminate the contract except as
provided in the contract and in subchapter 5-400.
- Expenses incurred in collecting the total amounts due under this contract,
including collection fees up to a maximum of 331/3 percent of the
amount due, attorney's fees, and other costs, including court costs, will be
the responsibility of the obligor.
Sec. 5-302. Enforcement of Contracts
- The director of housing, or the director's delegate, enforces residence
- The vice president for student affairs is the final level of appeal in
Sec. 5-303. Student Responsibility
- Each student shall meet obligations for housing and meals, and shall
observe all conditions of the contract. The student has the option to pay for
housing and meals
- in full;
- in half payments due once each semester;
- in six payments due three times each semester; or
- for spring only, in three payments.
- Students who do not comply with the terms of the housing and meals
contract may be subject to university disciplinary action as provided in
Subchapter 5-400. Termination of Contracts
Sec. 5-401. Graduation
as provided under section 5-405, students who leave the university at the end
of the fall semester because of graduation will not be liable for room rent or
meals charges beyond the end of the semester provided notification of
graduation is filed by the official cancellation date for the spring semester.
The advance payment for spring and the deposit, less any charges for damages to
the premises and any other applicable charges, will be refunded. If students
cancel after the official cancellation date but no later than the last day of
final examinations for the fall semester, the deposit and one-half of the
spring semester advance payment will be forfeited. Cancellations received after
the last day of final examinations will be handled as withdrawals during the
spring semester. Students who are released from a contract because of
graduation will again become liable for the contract if they fail to graduate
from the University during the original contract period.
as provided under section 5-405,
- Students who voluntarily withdraw from the university during a contract
period are normally required to pay liquidated damages of $300 in addition to
standard room and meals charges through the date of checkout. For students who
withdraw from the university at the end of the fall semester, $150 will be
refunded provided notice of cancellation is received by the official
cancellation date for the spring semester. If students cancel after the
official cancellation date but no later than the last day of final examinations
for the fall semester, $225 normally will be forfeited. Cancellations received
after the last day of final examinations will be handled as withdrawals during
the spring semester. Students must normally move within twenty-four hours after
withdrawing from the university.
- Students who are released from a contract because of voluntary withdrawal
from the university will again become liable for the contract if they reenroll
in the university during the original contract period.
Sec. 5-403. Required Withdrawal from the University
as provided under section 5-405, students who are required by the university to
withdraw from the university are not liable for paying room rent or meals
charges beyond the date of moving. The university shall refund any prepaid room
or meals balance and any charges for damages to the premises or any other
applicable charges. The university reserves the right to suspend a student from
the residence halls for failure to abide by the terms and conditions of the
contract. Students who fail to register as regularly enrolled students will be
required to move as outlined in subsection 5-402(1).
Sec. 5-404. Withdrawal from University-Owned Residences During the Contract Period
as provided under section 5-405,
- permission to move within the contract period without satisfying the
financial requirements of the contract is granted only in unusual circumstances
and must be approved by the director of housing, or the director's delegate; and
- students granted permission are normally required to pay liquidated
damages of $300 in addition to standard room and meals charges through the date
- A resident while enrolled in the university may cancel the contract within
the contract period by filing a written vacancy notice with the Division of
Housing and Food Service at least thirty days before the moving date. The
resident will be required to pay rent for a minimum of thirty days or the
number of days the apartment or lot is occupied, whichever is greater, beyond
the date on which the vacancy notice is filed. In addition, the resident will
be required to pay 85 percent of the resident's monthly rent as liquidated
damages. If the resident moves prior to the last day indicated on the vacancy
notice, the unused rent will be forfeited as liquidated damages.
- A resident who fails to maintain eligibility requirements must notify the
Division of Housing and Food Service in writing within three days and pay rent
for a minimum of thirty days or the number of days the apartment or lot is
occupied, whichever is greater, beyond the vacancy notice date. In addition,
the resident will be required to pay 85 percent of the resident's monthly rent
as liquidated damages. The deposit is refunded, less any charges for damages.
- A resident suspended by the university, which includes enforced scholastic
withdrawal, or required to move due to a change of family status, must file a
written vacancy notice no later than the third day after such a change.
Documentation is required. The resident must move within fifteen days of
suspension or change in status or by the last day of the semester, whichever
comes first, and pay rent for a minimum of fifteen days or through the end of
the semester. The deposit is refunded, less a $25 processing fee.
- A resident will be released if all on-campus degree requirements are
completed and confirmed by the dean of the college in writing, or if the
resident graduates from the University. A written vacancy notice must be filed
within three days of completion of these requirements or graduation. The
resident must move within fifteen days of the date of graduation or completion
of requirements and will be required to pay rent for a minimum of fifteen days
or the end of the contract period, whichever is sooner. All prepaid rent and
the deposit, less any applicable charges, will be refunded in full.
Tables of Contents
28 August 1996. Registrar's Web Team
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