Tables of Contents
Subchapter 6-100. General Provisions
Sec. 6-101. Definitions
this chapter, unless the context requires a different meaning,
- "dean" means the dean of students, or the dean's delegate or
- "hearing officer" means a person appointed by the president to conduct
hearings of alleged violations of a regents' rule, university regulation, or
- "organization" means a student group holding a valid registration;
- "president" means the president of the University of Texas at Austin;
- "student" means a person currently enrolled in residence at the
university, or who is accepted for admission or readmission to the university,
or who has been enrolled at the university in a prior semester or summer
session and is eligible to continue enrollment in the semester or summer
session that immediately follows, or who is attending an educational program
sponsored by the university while that person is on campus;
- "university" means the University of Texas at Austin;
- "university facility" means a classroom, auditorium, residence hall, other
building, or outdoor area owned or controlled by the university;
- "vice president" means the vice president for student affairs; and
- "weekday" means Monday through Friday except for official university
holidays; "day" means calendar day.
Subchapter 6-200. Registration
group is eligible for registration if
- The university encourages student advocacy, within the limits necessary to
accommodate academic needs and ensure public safety, and welcomes its students'
involvement with the political, moral, and social issues of the day.
- Three or more students are entitled to register as an organization.
- Each group that seeks to use university facilities shall apply to the dean
for registration as an organization.
- No organization or group may be registered if the actions or activities of
the organization or group, in the opinion of the president, are inimical to the
educational purpose and work of the university.
- its membership is limited to students, faculty, and staff of the
- its membership is not denied on any basis prohibited by applicable law,
including, but not limited to, race, color, national origin, religion, sex,
age, disability, or veteran status;
- it is not under disciplinary penalty prohibiting registration; and
- it conducts its affairs in accordance with local, state, and federal laws;
the Regents' Rules; university regulations; and administrative
group shall apply to register on a form prescribed by the dean. The form shall
- the name of the proposed organization;
- the names and signatures of at least three authorized representatives;
- a description of each prior application for registration and the action
taken on it;
- an official statement of the proposed organization's purpose; and
- other information reasonably required by the dean.
Sec. 6-204. Use of University Name or Sponsorship
- Only an organization that is sponsored by the university may use the name
of the university or an abbreviation of the name of the university as part of
- A student, group, or organization may not use the name of the university
or an abbreviation of the name of the university as part of its name. A
student, group, or organization may use terms such as "campus" or "Texas
campus" as part of its name.
- A student, group, or organization may not advertise or promote events or
activities or other functions in a manner that suggests falsely that the event
or activity is sponsored by the university.
Sec. 6-205. Action on Application
- In considering an application, the dean shall not pass on the merits of
the proposed organization's purpose, but shall register the applicant unless it
is ineligible under subsection 6-201(d), or section 6-202 or 6-203.
- The dean approves the registration of an organization by signing the
application form and placing it on file in the campus activities office.
- If an organization is refused registration, the dean shall provide the
applicant with a copy of a written statement of the reasons for refusal, and
the applicant may appeal in accordance with subchapter 6-500.
Subchapter 6-300. Rights and Duties
Sec. 6-301. Recognition and Activities
organization is entitled
- to be listed as a registered student organization;
- to sponsor or present a public performance or exhibition on university
property in accordance with subchapter 10-400;
- to raise funds or make other permissible solicitations on university
property in accordance with subchapter 10-500;
- to reserve the use of university facilities in accordance with subchapter
Sec. 6-302. Membership
organization must restrict its membership to students, faculty, and staff of
the university, but it may not deny membership on any basis prohibited by
applicable law, including but not limited to, race, color, national origin,
religion, sex, age, disability, or veteran status.
Sec. 6-303. Fiscal Procedure
it is financially responsible to a university department or agency, an
organization shall deposit all funds collected on campus with the dean. This
provision does not, however, exempt an organization from meeting the
requirements set forth in section 10-502.
Sec. 6-304. Requirements
- Every registered student organization shall furnish to the dean at the
beginning of each semester a complete list of officers or other members of the
organization who are authorized to speak for or represent the organization in
its relations with the university and who are authorized to receive for the
organization official notices, directives, or information from the university.
Each list shall be kept current and accurate throughout the semester by the
organization, and it shall be conclusively presumed that the officers or
members whose names are on the list most recently filed by the organization are
authorized to speak for and represent the organization in its relations with
the university and are authorized to receive for the organization official
notices, directives, or information from the university.
- At the beginning of each semester, each registered student organization
must file with the dean a written statement that the organization does not, and
will not during the semester, have as a member any person who is neither a
student nor a member of the faculty or staff of the university. If an
organization fails or refuses to file the required statement, or if the dean
determines that the statement is or has become false, disciplinary proceedings
shall be initiated by the dean, after providing notice. The dean or the hearing
officer may cancel the registered status of the organization or may impose
other appropriate penalties.
- The required affidavit of membership also specifies that membership is not
denied on any basis prohibited by applicable law, including but not limited to,
race, color, national origin, religion, sex, age, disability, or veteran status.
- No organization may use the facilities of the university as long as it
owes a monetary debt to the university and the debt is considered delinquent by
the crediting university agency.
- Each semester every registered student organization must sign a statement
acknowledging that the organization does not engage in activities that involve
the subjugation of a probationary member of the group to dangerous, harmful, or
degrading acts. Regents' Rules and Regulations, Part One, Chapter VI,
Section 3.28 states that such acts are a violation with or without the consent
of the probationary member.
Subchapter 6-400. Discipline
- An organization violates a regents' rule, university regulation, or
administrative rule when
- one or more of its officers or authorized representatives acting in the
scope of their organizational capacities commit the violation;
- one or more of its members commit the violation after the action that
constitutes the violation was approved by majority vote of those members of the
organization present and voting;
- one or more members of a committee of the organization commit the
violation while acting in the scope of the committee's assignment;
- a member of an organization acting with apparent authority of the
organization commits the violation;
- one or more members of an organization or its officers permit, encourage,
aid, or assist any of its members in committing a violation;
- one or more members of an organization or its officers, under
circumstances where such persons knew or should have known that an action
constituting a violation was occurring or about to occur, fails to prevent that
- one or more members of an organization fail to report to appropriate
university or civil authorities promptly their knowledge or any reasonable
information about a violation.
- When the dean receives information that an organization has allegedly
violated a regents' rule, university regulation, or administrative rule, he or
she shall investigate the alleged violation. Upon completing the investigation,
the dean may
- dismiss the allegation as unfounded; or
- summon the authorized representative(s) of the organization for a
conference and, after conferring with the representative(s)
- dismiss the allegation; or
- proceed administratively under section 6-402; or
- prepare a complaint based on the allegation and proceed under sections
6-403 and 6-404.
- The dean may impose one of the penalties under section 6-405 when an organization fails, without good cause, to comply with a summons under
- Notwithstanding any other provision of this chapter, the dean or the
president may take immediate disciplinary action, pending a hearing, against an
organization that violates a rule or regulation of The University of Texas
System or the university when, in the opinion of the official, the interest of
The University of Texas System or the university would be served by interim
- A student may be disciplined for a violation under chapter 11 even though
the organization of which the student is a member is penalized under this
subchapter for the same violation or for a violation growing out of the same
dean shall assess a penalty or penalties as prescribed in section 6-405 and
inform the authorized representative(s) of such action in writing. Within ten
days of the action by the dean, the organization may
- appeal to the vice president and then to the president in accordance with
section 6-501; or
- have the charges heard and the penalty assessed by a hearing officer in
accordance with sections 6-403 and 6-404.
- The dean must notify the organization concerned by letter of the date,
time, and place for the hearing. The dean shall send the letter by certified
mail, return receipt requested, to any authorized representative of the
- The letter shall specify a hearing date at least ten days after the date
of the letter, and shall direct the organization to appear at the hearing.
- The letter shall
- describe concisely the alleged violation;
- advise the organization of its rights
- to a private hearing;
- to know the identity of each witness who will testify against it;
- to appear at the hearing through a representative or adviser or both;
- to present testimony of witnesses, documentary and other evidence, and
argue in its own behalf;
- to cross-examine each witness who testifies against it;
- to have an official transcript of the hearing, made by the university, if
an appeal is made;
- to secure a transcript of the hearing, in accordance with the procedures
outlined in subsection 11-407(e);
- to appeal under subchapter 6-500;
- to challenge the person designated to hear the charges in accordance with
dean, acting pursuant to section 6-402, or the hearing officer, after a hearing
under this subchapter, may impose one or more of the following penalties for
violation of a regents' rule, university regulation, or administrative rule:
- The hearing is informal and is closed except that, upon request of the
accused organization, the hearing may be open. With the consent of or by
invitation of the representative of the accused organization, the following
persons may attend:
- one or two representatives of the Discipline Policies Committee;
- one or two representatives of the Student Assembly;
- one or two staff members of the Daily Texan; and
- not more than five members of the organization.
- The hearing officer may be challenged only as provided in section 11-405.
- The dean shall furnish a suitable room, necessary equipment, and clerical
assistance for a hearing or consideration of an appeal.
- To the extent consistent with this chapter, the hearing officer and the
dean shall follow the procedural and evidentiary regulations set out in
sections 11-406, 11-407, 11-408, and 11-409.
- place the organization on probation for not more than one calendar year.
The dean or the hearing officer may impose conditions related to the offense,
and failure to meet the conditions will be considered an additional violation;
- suspend for not more than one calendar year the organization's right to do
one or more of the following:
- publicly post signs;
- install a booth;
- publicly assemble or demonstrate;
- sponsor or present a public performance or exhibition;
- publicly raise funds or make a solicitation;
- reserve the use of university facilities; or
- participate in intramural sports tournaments and events;
- require restitution, educational seminars, and community service;
- suspend for not more than one calendar year the organization's
- cancel the organization's registration for not less than one calendar
Sec. 6-501. Right to Appeal
- An organization aggrieved by a decision under this chapter is entitled to
appeal to the vice president and then to the president, or to have the charges
heard by a hearing officer. The organization or the dean may appeal the
decision of the hearing officer to the vice president.
- To appeal any decision, written notice must be given to the dean within
ten days after the day on which the decision or action being appealed is
announced. The notice is informal, but shall contain the organization's name,
the date of the decision or action, and the name of the organization's
representative. If the dean is the appellant, a copy of the notice shall be
given to the accused organization on the same day notice is served by the dean.
- Notice of appeal timely given suspends the imposition of penalty until the
appeal is finally decided, but interim action may be taken as authorized under
Sec. 6-502. Consideration of Appeal
- Except in the case of a hearing officer, the decision will be reviewed at
each level of appeal upon the basis of the written evidence. Arguments either
against or in support of the decision will be considered by the reviewing
authority and at the discretion of such authority will be presented in writing
rather than orally. Before an appeal can be considered, all relevant
documentation from the previous decision to be filed by the appealing party,
including written arguments when appropriate, must be filed with the reviewing
authority within twenty-one days after notice of appeal is given.
- The vice president or the president may approve, reject, or modify the
decision in question, or may require that the original decision be reopened for
the presentation of additional evidence and reconsideration of the decision.
The action of each reviewing authority shall be communicated in writing to the
accused organization and the dean of students. The decision of the president
shall be the final appellate review.
Tables of Contents
28 August 1996. Registrar's Web Team
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