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"Registration, Fees, and Deposits" is published as several files. Use the links above to see the table of contents for the whole chapter, or other files within the chapter.

Fee Adjustments

All refund orders are cashed at the Office of Accounting Cashiers in Main Building 8. V.T.C.A., Texas Education Code Section 54.006(e) requires that the University refund tuition and fees paid by a sponsor, donor, or scholarship to the source, rather than directly to the student who has withdrawn, if funds were made available through the University. Refunds will be withheld until delinquent debts to the University are paid.

Refunds for Students Withdrawing from the University[1]
Refunds for students who withdraw from the University are based on the effective withdrawal date and are calculated according to the percentages given below.

Long Session
Official withdrawal date Percentages
Prior to the first class day 100% less $15.00
matriculation fee
During the first five class days 80%
During the second five class days 70%
During the third five class days 50%
During the fourth five class days 25%
After the fourth five class days none

Summer Session
Official withdrawal date Percentages
Prior to the first class day 100% less $15.00
matriculation fee
During the first, second, or third class day 80%
During the fourth, fifth, or sixth class day50%
After the sixth class day none

Refund percentages apply to tuition and required fees. Students withdrawn by the University because of a returned check are assessed a matriculation fee. The matriculation fee enables the University to recover a portion of the processing costs of registration for students allowed a full refund. The fee is not assessed when the University initiates the withdrawal of a student for scholastic reasons or course cancellations.

Withdrawal refunds for the fall and spring semesters and the summer session are based on the student's schedule on the effective date of the withdrawal. A student withdrawn by the University for scholastic or other reasons will receive a full refund of fees paid that semester. Add/drops will be considered appropriately in calculating withdrawal refunds (Note: In some cases, a student may receive two refund checks, one based on dropped courses and one based on withdrawal percentages for remaining courses.)

A student who withdraws after receiving any cash payment from the Office of Student Financial Services may be required to make full or partial repayment. Funds received through the Federal College Work-Study Program are not subject to repayment. Students should contact the Office of Student Financial Services for information regarding repayment obligations.

A student who withdraws as a result of being called to active military service may choose to receive a refund of tuition and fees for the semester or, under certain conditions, to be assigned an incomplete (temporary delay of final course grade, symbol X, see Symbols) in each course, or to be assigned a final grade as determined by the instructor (see Withdrawal).

Tuition and Fee Billing will initiate refunds for all eligible students who submit approved withdrawal petitions to the Office of the Registrar. (See Withdrawal.) A refund is issued no earlier than thirty days after the date the student paid the initial tuition and fee bill. The refund will be sent to the address specified on the withdrawal petition.

Refunds for Dropped Courses
Refund of tuition and some required fees will be made for courses dropped during the first twelve class days. No refund is made for courses dropped after the twelfth class day (fourth class day for the summer session).

Additional Fee Assessment for Added Courses
The full amount of tuition and required fees for added courses will be billed to the student regardless of the date added.

Optional Fee Refund Policies and Procedures
Refunds for the Cactus yearbook, Peregrinus yearbook, and the University Directory may be applied for at the Texas Student Publications office.

Parking permit refunds may be requested at the Parking and Traffic Office.

Locker/basket and shower fee refunds may be applied for at the Gregory Gym Store. A full refund will be granted if requested before the locker or basket is checked out; a partial refund, based on the number of weeks remaining in the semester, may be authorized if requested after the basket or locker is issued.

Short-term Loans

The University provides short-term emergency or tuition assistance loans to students. Emergency loans are cash loans, normally for one month, and are designed to be repaid in full on or before the due date. Tuition loans, which have a one- to three-month repayment period, must be applied to a student's fee bill. Any subsequent refund of tuition and/or fees must be applied to a cash or tuition loan regardless of the due date of the loan.

Payment of Fees for Students with Physical Disabilities

The Texas Rehabilitation Commission offers payment of tuition and other fees and services to students (normally nonveterans) who have certain disabilities, provided the vocational objective selected by the student is approved by a representative of the agency. Application for vocational rehabilitation should be made to the Texas Rehabilitation Commission, PO Box 7638, Austin, Texas, 78713-7638, (512) 476-7374.

Optional Fees

Students who select optional fees for the fall semester must pay the academic year fee. The spring semester fee is available only during the spring semester.

Longhorn All-Sports Package
(Intercollegiate Athletics
for Men and Women)
$60.00 academic year
30.00 spring semester

Department of Theatre and Dance 15.00 academic year
7.50 spring semester

Performing Arts FAN CLUB 27.00 academic year
13.50 spring semester

Cactus yearbook and CD-ROM 39.00

University Directory 3.00

Analecta literary journal 7.00

Peregrinus law school yearbook 25.00

Locker/basket and shower 6.00 per semester

Parking permits

automobiles (C) 65.00 academic year
45.00 spring semester
25.00 summer session

motorcycles (M) 35.00 academic year
25.00 spring semester
15.00 summer session

The Longhorn All-Sports Package admits a student to home intercollegiate athletic events for men and women in baseball, basketball, cross country, football, golf, soccer, softball, swimming and diving, tennis, track and field, and volleyball, and one discounted ticket to the Texas-Oklahoma football game.

The Department of Theatre and Dance fee entitles the student to a specified number of tickets to major season productions at no additional cost as long as tickets are available.

The Performing Arts FAN CLUB fee enables a student to purchase tickets for professional touring events presented by the Performing Arts Center at a price discounted 10 to 50 percent, as long as tickets are available.

The Cactus fee entitles the student to a copy of the University yearbook.

The University Directory fee entitles the student to a copy of the campus directory of students, faculty, and staff.

The Analecta fee entitles the student to a copy of the literary journal published by the College of Liberal Arts and the Liberal Arts Council.

The Peregrinus fee entitles the student to a copy of the law school yearbook.

The Locker/basket and shower fee entitles a student to the use of a locker or basket and shower facilities in Bellmont Hall or Anna Hiss Gymnasium for one semester or summer session. Lockers in the Recreational Sports Center are coin-operated. Students enrolled in physical education activity classes are assessed a fee for the use of a locker or basket for the semester.

A C or M parking permit purchased in the fall semester enables the student to park in any appropriately designated lot or area for the academic year; a permit purchased in the spring is valid through the summer session.

Longhorn All-Sports Package for Dependents of Students, Faculty, and Staff[2]

Fall semester purchases must be for the academic year; the spring semester fee is available only during the spring semester. The optional Longhorn All-Sports Package for dependents is available only to the spouses and children of students or employees who have paid the corresponding optional fee.

Longhorn All-Sports Package
(Intercollegiate Athletics
for Men and Women)
$73.00 academic year
36.50 spring semester

Rules for use of the ID card for purchasers of the Longhorn All-Sports Package

Purchase of the fee implies agreement to abide by the following rules:

  1. The fee is valid only for the original purchaser and is nontransferable. Penalties for presentation of an ID by anyone other than the owner, or other misuse, are described in 7 and 8 below. Other proof of identification may be required when the ID is presented.

  2. The identification card is void if mutilated or altered. A mutilated card may be replaced on return of remnants of the original card and payment of the appropriate replacement fee. A lost student, faculty, or staff card may be replaced upon payment of the appropriate fee. A lost dependent ID card indicating payment of the fee may not be replaced, but a second fee may be purchased upon signing an affidavit of loss.

  3. Purchase of the Longhorn All-Sports Package entitles the owner to the services described above. Purchasers of the optional dependent fee may participate in student drawings for event tickets. The full regular price is charged for these tickets. If an improper ticket is presented with an ID card, admission will be refused.

  4. Special admission rates may be available to fee purchasers for reserved seats. No guarantee is made as to the availability of such admissions.

  5. Admission will be granted only on presentation of the identification card and event ticket, and where appropriate, the identification card only.

  6. The fee is valid throughout the long session for which it was purchased. A refund is available only on termination of enrollment or employment with the University, or in the case of the dependent fee, the termination of enrollment or employment with the University by the owner's spouse or parent.

  7. Presentation of an identification card by anyone other than the owner, or other misuse, may result in confiscation and forfeiture of fee privileges.

  8. Fraudulent use of an identification card may result in disciplinary action or prosecution of the guilty parties.

  9. The replacement fee for an identification card that has been confiscated because of misuse is $10.00 plus the amount of the original fee, unless the owner surrenders the right to fee privileges, or $10.00 if the owner surrenders the right to fee privileges.

  10. The replacement fee for an identification card that has been confiscated because of misuse is $10.00 if the identification card did not reflect payment of the optional fee.

Student Insurance

Student Health Insurance Program. The Student Health Insurance Program, administered by the Student Health Center, provides optional low-cost group health insurance to students at the University of Texas at Austin who are not covered through other insurance programs. Additional information is available at the health center.

International student health insurance. The Student Health Insurance Program is mandatory for international students and the cost is added automatically to the student's fee bill each semester. A student who has an acceptable level of coverage under a mandatory employee insurance plan, including University employee insurance, or a mandatory government-sponsored plan, may request a waiver of the fee at the time of registration or a refund prior to the last class day each semester. The minimum acceptable level of coverage is $50,000 per accident or illness, $10,000 for medical evacuation to the home country, and $7,500 for repatriation. Waivers must be requested at the International Office. Dependents in J-2 (exchange visitor) status are also required to have an acceptable level of coverage. Coverage for dependents may be arranged through the International Office.

Student liability insurance. Students must show evidence of student liability insurance when enrolled in field experience courses that use off-campus facilities, if such facilities require the insurance.

Identification Cards

Student identification cards. Every student is required to have a University identification card. The card may be obtained after the student's first registration. Identification cards remain the property of the University and must be surrendered to any authorized University official as requested or when the student withdraws from the University. The student ID card displays the holder's photograph, name, and student identification number in addition to a library code. An ID card is required for many purposes, including use of the libraries and the Student Health Center; it may be used to draw tickets for or to be admitted to intercollegiate athletic events as well as other events.

The identification card is intended to be used throughout a student's enrollment at the University and is not reissued unless changes in data are required or the card is lost or stolen. A fee will be charged for each identification card, original or replacement. Lost or stolen cards should be reported to the ID Center by calling 471-4334; found cards should be returned to the ID Center.

The ID card should not be loaned to others, and its benefits are not transferable. Those who lend the card or use it for fraudulent purposes are subject to disciplinary action.

Faculty/staff identification cards. An ID card is also available to qualified faculty and staff members. The rules for use and most procedures are the same as for the student ID card; holders of faculty/staff ID cards should check with the ID Center for additional regulations. Cards must be returned to the ID Center upon termination of employment.

Fees for Nonstudents

Auditor's fee. A fee of $20.00 a course is required of individuals not registered in the University who wish to audit one or more courses. V.T.C.A., Education Code Section 54.210 provides that any person sixty-five years of age or older may audit any course offered by a component institution of The University of Texas System without the payment of the required fee if space is available. (See Registration.)

Library card fee for nonstudent borrowers. The University's libraries are open to the public for library use of materials. Adult Texas residents who are not members of the University community may borrow materials for home use by purchasing a courtesy borrower card at the Perry-Castaneda Library Circulation Desk, PCL 2.122. Information about courtesy borrower card fees is also available at 495-4300. A photo ID or two other identification cards are required at the time of purchase. The fee is waived for current members of the Ex-Students' Association and faculty, professional staff, and students of many institutions of higher education. Cards are valid for the period of membership or appointment, not to exceed one year. A card may be renewed on the same basis as it was originally issued or according to other requirements as noted.

Courtesy borrowers are assessed fines and fees for late, lost, and damaged materials at the same rate as students and are billed for the charges by the Perry-Castaneda Library Circulation Desk. Unpaid charges may result in the suspension of borrowing privileges.

Shuttle bus fee. The University shuttle bus system is operated for the benefit of students, faculty and staff, their dependents, and retirees of the University of Texas at Austin. The system is funded entirely by the mandatory student services fee and the sale of passes. Passes may be purchased by faculty and staff, their dependents, and retirees at the Office of Accounting Cashiers in Main Building 8. Shuttle bus patrons should be prepared to show their IDs or passes on request. The cost of a pass is based on the proportion of the mandatory student fee allocated to bus service.

Shuttle service is provided on all scheduled registration, class, and final examination days. No service is provided on weekends or holidays with the exception of Saturday final examinations. Maps and schedules are available at the information desks in the Main Building and the Texas Union. Written inquiries regarding changes to routes or policies should be sent to the Shuttle Bus Committee, PO Box 8179, Austin, Texas 78713-8179.

Recreational and facility use fees. Nonstudents who want to use the Gregory Gymnasium pool, facilities in Bellmont Hall, Anna Hiss Gymnasium, the Recreational Sports Center, the Lee and Joe Jamail Texas Swimming Center, Clark and Whitaker Fields, and other physical activity facilities must pay fees according to the schedule below.

Member Annual Fee
(8/12/96 - 9/1/97)
Semester or
Session Fee

University Personnel

Faculty/Staff member
Optional locker

Faculty/Staff retired 55.00 25.00

Faculty/Staff spouse 75.00 35.00

Faculty/Staff spouse only 105.00 45.00

Faculty/Staff senior child[4] 75.00 35.00

Faculty/Staff child[5] 25.00 12.00

Faculty/Staff family 205.00 92.00

Pickle Research Campus
Faculty/Staff member[6]
55.00 25.00

Pickle Research Campus
Faculty/Staff spouse only[6]
55.00 25.00

Student spouse Not available 25.00

Student senior child[4] Not available 25.00

Student child[5] Not available 10.00

Student family Not available 35.00

Member guest pass $5.00/day

Official visitors[7] Fee varies

Associate member/Spouse $210.00 80.00

Applications are available in Recreational Sports Center 1.138. A $5.00 replacement fee will be charged for lost Recreational Sports identification cards.

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28 August 1996. Registrar's Web Team
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