|Vice President for Student Affairs|
|Office of the Dean of Students|
|Division of Housing and Food Service|
|Student Financial Services|
|Types of Financial Aid|
|Special Services for Financial Aid Recipients|
|Other Services Not Based on Financial Need|
|Requirements for Student Borrowers|
|Repayment and Refund of Financial Aid|
|Student Health Center|
|Counseling, Learning, and Career Services|
|Counseling and Mental Health Center|
|Learning Skills Center|
|The Texas Union|
|Cabinet of College Councils|
|Legal Services for Students|
|Office of the Ombudsman|
|Student Grievance Procedures|
|Regulations Concerning the Registration of
|Table of Charges for Violation of Parking and Traffic Regulations|
Fraternal Education coordinates leadership programs for fraternities, sororities, and spirit groups and serves as liaison to the Texas Pan-Hellenic, Panhellenic, and Interfraternity Councils. Freshman Services administers the presemester and summer orientation programs for new students, the Welcome Program for new minority students, the Start Fresh Program for freshman students, and specialized orientation programs for nontraditional students. Campus and Community Involvement registers student organizations and provides facilities, information, leadership training, and other administrative services for student activities on the campus and coordinates the program of the Student Volunteer Center. Retention Services offers a variety of support services and assistance to students who have special needs and concerns, including minority students and nontraditional adult students. Services for Students with Disabilities provides programs, services, written materials, and assistance for students with disabilities. Based on the needs of the individual, many different kinds of services are offered to students with visual impairments, hearing impairments, mobility impairments, learning disabilities, and other disabilities. See information about Section 504 and Americans with Disabilities Act (ADA) grievance procedures below in this chapter. Student Judicial Services implements and interprets University regulations relating to student behavior and works with faculty regarding scholastic dishonesty.
Sport and outdoor equipment may be borrowed, rented, or purchased at the Recreational Sports Center store. The store also sells sundries and clothing and serves as an information center for the division. Participants may rent outdoor equipment at the Outdoor Equipment Service Center in the Recreational Sports Center.
Both undergraduate and graduate students are eligible to live in University-owned housing. Freshmen are encouraged to consider living in University residence halls. The experience of many students indicates that adjustment to University life is often easier for those who live on campus. Research has shown that students who live in residence halls are more fully involved in academic and extracurricular activities, earn higher grade point averages, more frequently exceed predicted levels of learning and personal development, and more frequently complete their college education within four years than students who live off campus.
To obtain information and rates on all types of on-campus housing or to apply for housing, write to the Division of Housing and Food Service, Box 7666, Austin, Texas 78713-7666. A brief description of University housing follows. (See also chapter 5 of Appendix C, Institutional Rules on Student Services and Activities.)
Application dates for University housing. There is no deadline for applying for housing. Applications will be accepted beginning October 1 for the next long session (fall and spring semesters), June 1 for the next spring semester, November 1 for the next summer session.
University-owned residence halls for men. University residence halls for men include Moore-Hill, Prather, and Simkins Halls, which together can accommodate 762 residents.
University-owned residence halls for women. The University owns and operates three residence halls that accommodate 1,188 women: Blanton, Kinsolving, and Littlefield. Freshman women who apply for housing with Littlefield as their first building choice and receive contracts before March 1 will be given priority consideration for assignment to Littlefield. After March 1, assignment will be open to all classifications of students and priority will be determined by priority number.
University-owned residence halls for men and women. Jester Center and Brackenridge and Roberts Halls accommodate 3,166 students. Andrews and Carothers honors residence halls accommodate 243 students.
University-owned residences for families. The University apartments for student families are located in off-campus areas with shuttle bus service available. Gateway Apartments and Colorado Apartments have a total of 400 air-conditioned, unfurnished units; Brackenridge I and II include 315 one-, two-, and three-bedroom, air-conditioned, unfurnished units. Also available are 83 mobile home lots. Rates for Colorado Apartments include gas and water. Rates for all other units include only water. Residents pay for electricity in all units.
Cooperative houses for women. Twelve on-campus cooperative houses for women offer a combination of independence, friendly community, and significant savings. Cooperative housing reduces living costs because the residents assume responsibility for day-to-day operation and management of the household. Sixteen to twenty undergraduate and graduate students live in each house and share in meal preparation and housekeeping duties. To obtain information, rates, and/or an application, contact the Women's Cooperative Housing Office, PO Box 7666, Austin, Texas 78713-7666.
Privately owned housing. A wide range of privately owned housing is available for men, women, and families in the University community. Arrangements for living in these residence halls, rooming and boarding houses, cooperative houses, apartments, and private homes are made directly with the management of each residence. The Division of Housing and Food Service maintains a partial list of privately owned accommodations whose management has submitted a statement indicating that the facilities meet the requirements of the Americans with Disabilities Act of 1990 (ADA) and are available to all students regardless of race, creed, or national origin. However, the University accepts no responsibility for the terms of rental or the accommodations offered and will not be a party to the enforcement of contracts between students, parents, and landlords for privately owned housing. The list may be reviewed at the Division of Housing and Food Service located in Kinsolving, 26th Street entrance. Office hours are Monday through Friday from 8:30 AM to 4:30 PM.
To apply for financial assistance, a student must complete a need analysis form each year. The office requires the student to complete the Free Application for Federal Student Aid (FAFSA) to be evaluated for financial need. The need analysis assists the office in assessing available family resources and determining eligibility for specific aid programs.
Students who attend the University only in the summer session are not eligible for financial aid through the Office of Student Financial Services.
Estimated costs. The following are estimated typical costs for tuition, fees, room, board, and books for a single student living in University-owned housing for the long session (fall and spring semesters) 1996 - 1997. The tuition and fee amounts included in these figures are based on an average course load of thirteen semester hours for undergraduates and nine semester hours for graduates.
Expenses for clothing, travel, recreation, and personal and miscellaneous items vary based on individual lifestyle. The Office of Student Financial Services estimates that reasonable expense for these items is approximately $2,394 for undergraduate students and $2,816 for graduate students. Summer costs are estimated to be about one-third of those for the long session.
Application dates. Although there are no deadlines for submitting financial aid applications, priority is given to students who apply by the dates given below.
|Spring semester||September 30|
|Summer session||February 15|
|Fall semester||March 31|
A student may apply for financial aid before being officially admitted to the University, but the awarding of aid is contingent upon admission. Disbursement of funds is not made until the student is officially enrolled.
Course load requirements. Most aid programs are based on full-time enrollment (twelve hours for undergraduate students, nine hours for graduate students). Students may receive financial aid for less than full-time enrollment with the approval of their financial aid counselor. For some programs, assistance must be reduced proportionately for less than full-time enrollment.
Changes in financial circumstances. Students are responsible for reporting any change in their financial situation that occurs after the initial application for aid is submitted to the Office of Student Financial Services. A documented decrease in resources may provide for an increase in financial aid if funds are available; likewise, an increase in resources may result in a reduction or cancellation of financial aid funds or a requirement to repay awards already disbursed.
Satisfactory progress. To be eligible for financial assistance, a student must maintain a satisfactory academic record. A satisfactory academic record is measured by quality, progress, and quantity. Quality refers to maintaining a cumulative 2.00 grade point average for undergraduates and 3.00 for graduates. Progress means completing the number of hours in a semester for which the student received aid (i.e., initial enrollment and completion of twelve hours). The quantity measurement allows a maximum of 150 hours for an undergraduate degree (175 hours for majors in pharmacy and architecture) and between 40 and 160 hours for a graduate degree, depending on the program.
Students who apply for financial help are considered for all gift aid awards administered through the office except the Federal Pell Grant. To be considered for a Federal Pell Grant, a student must be an undergraduate and must not have received a bachelor's degree.
Federal and state loans are also available both to students and to the parents of students who do not have financial need. Interest rates on these loans are variable and are adjusted annually. Under certain conditions, repayment of loans to students may be deferred while the student is enrolled in school.
Identification and release of official transcript. Records of students who have received loans under the Federal Family Education Loan Programs are identified to the Office of the Registrar. Students in default on loans from these programs may not obtain an official transcript.
Refunds for students receiving Title IV funding who withdraw from the University. A student who is receiving financial assistance from any Title IV program and withdraws in the first semester of attendance at the University is entitled to a refund of tuition and fees and University housing charges according to the following schedule:
|Official withdrawal date||Percentages|
|Prior to the first class day||100% less $15.00|
|The sixth through the|
fifteenth class days
|The sixteenth through the|
twenty-fifth class days
|The twenty-sixth through|
the thirtieth class days
|The thirty-first through|
the thirty-fifth class days
|The thirty-sixth through|
the forty-fifth class days
|The forty-sixth through|
the fiftieth class days
|After the fiftieth class day||none|
|Official withdrawal date||Percentages|
|Prior to the first class day||100% less $15.00|
|The first and second class days||90%|
|The third through the|
seventh class days
|The eighth class day||70%|
|The ninth and tenth class days||60%|
|The eleventh through the|
thirteenth class days
|The fourteenth through|
the sixteenth class days
|After the sixteenth class day||none|
Any student receiving financial assistance will have at least part of the calculated refund credited to the student aid programs from which the student was paid. The remaining refund, if any, will be disbursed to the student.
Federal regulations require that refunds due the student aid programs be credited in the following order:
The medical staff includes physicians in general medicine as well as those who are board certified in internal medicine, adolescent pediatrics, and family practice. The health center has its own pharmacy, laboratory, X-ray, and physical therapy facilities. Students are encouraged to choose a member of the medical services staff as their primary physician or nurse practitioner to ensure continuity of care while at the University.
The Student Health Center is open for medical evaluation and care from 7:00 AM until 8:00 PM Monday through Friday and 9:00 AM until 5:00 PM on Saturday, Sunday, and official University holidays. For nonurgent situations, students are required to make appointments, available Monday through Friday from 8:00 AM until 6:00 PM. Appointments can be made by calling 471-3138 for a general medicine appointment or 471-4158 for an appointment in the Women's Health Clinic. Students who need immediate medical attention for non - life-threatening illnesses or injuries may be seen in the urgent care area during all hours of operation. Students with medical emergencies should go directly to an emergency facility.
Telephone consultation for illness or injury (471-HELP) is available during regular hours. Treatment during the hours the health center is closed must be obtained from a community health care service and paid for by the student.
Health education services (475-8252) are designed to promote healthy lifestyles and contribute to optimal lifelong well-being. Programs cover a variety of health-related topics including alcohol and drug education, sexual health, methods of contraception, rape prevention, AIDS education, nutrition counseling, smoking cessation, and general health information. Audiovisual and printed materials on a variety of health issues are available.
The Student Health Center is almost completely funded through the medical services fee paid by all students at registration. The fee covers the cost of providing students an unlimited number of office visits with physicians or nurse practitioners. There are charges for most other services, including prescriptions, laboratory tests, X rays, physical therapy, immunizations, and after-hours care. (See Appendix C, sections 4 - 401 through 4 - 510 of this catalog and the Student Health Center brochure for a more detailed description of policies and services.)
Students sometimes are affected by medical conditions beyond the scope of services offered by the health center. Payment for services at medical and/or psychiatric facilities outside the Student Health Center is the sole responsibility of the student; therefore, every student is advised to purchase student health insurance or to have sufficient insurance coverage under an existing policy. Additional information about student health insurance is available by calling 471-1040.
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28 August 1996. Registrar's Web Team
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