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CHAPTER THREE CONTENTS |
Fees and Deposits (continued)
All refund orders are cashed at the Office of Accounting Cashiers in Main Building 8. V.T.C.A., Texas Education Code 54.006(e) requires that the University refund tuition and fees paid by a sponsor, donor, or scholarship to the source, rather than directly to the student who has withdrawn, if funds were made available through the University. Refunds will be withheld until delinquent debts to the University are paid.
Refunds for Students Withdrawing from the University 
Refunds for students who withdraw from the University are based on
the effective withdrawal date and are calculated according to the
percentages given below.
Withdrawal refunds for the fall and spring semesters and the summer session are based on the student's schedule on the effective date of the withdrawal. A student withdrawn by the University for scholastic or other reasons will receive a full refund of fees paid that semester. Add/drops will be considered appropriately in calculating withdrawal refunds (Note: In some cases, a student may receive two refund checks, one based on dropped courses and one based on withdrawal percentages for remaining courses.)
A student who withdraws after receiving any cash payment from the Office of Student Financial Services may be required to make full or partial repayment. Funds received through the Federal College Work-Study Program are not subject to repayment. Students should contact the Office of Student Financial Services for information regarding repayment obligations.
A student who withdraws as a result of being called to active military service may choose to receive a refund of tuition and fees for the semester or, under certain conditions, to be assigned an incomplete (temporary delay of final course grade, symbol X, described here in each course, or to be assigned a final grade as determined by the instructor (see Withdrawal).
Tuition and Fee Billing will initiate refunds for all eligible students who submit approved withdrawal petitions to the Office of the Registrar. (See Withdrawal.) A refund is issued no earlier than thirty days after the date the student paid the initial tuition and fee bill. The refund will be sent to the address specified on the withdrawal petition.
Refund of tuition and some required fees will be made for courses dropped during the first twelve class days. No refund is made for courses dropped after the twelfth class day (fourth class day for the summer session).
Additional Fee Assessment for Added Courses
The full amount of tuition and required fees for added courses will be billed to the student regardless of the date added.
Optional Fee Refund Policies and Procedures
Refunds for the Cactus yearbook and the Peregrinus yearbook may be applied for at the Texas Student Publications office.
Parking permit refunds may be requested at the Parking and Transportation Services Office.
The University provides short-term emergency or tuition assistance loans to students. Emergency loans are cash loans, normally for one month, and are designed to be repaid in full on or before the due date. Tuition loans, which have a one- to three-month repayment period, must be applied to a student's fee bill. Any subsequent refund of tuition and/or fees must be applied to a cash or tuition loan regardless of the due date of the loan.
The Texas Rehabilitation Commission offers payment of tuition and other fees and services to students (normally nonveterans) who have certain disabilities, provided the vocational objective selected by the student is approved by a representative of the agency. Application for vocational rehabilitation should be made to the
Texas Rehabilitation Commission
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