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Appendix C. Institutional Rules on Student Services and Activities
Chapter 3. Student Financial Services
Subchapter 3-100. General Provisions
Sec. 3-101. Purpose
- As a state institution of higher education, the university endeavors
to provide higher education for all eligible persons and to assist in the pursuit of
their studies those who do not have sufficient financial resources.
- The Office of Student Financial Services is responsible for
administering certain funds for financial aid to students; for keeping abreast of programs relating
to financial aid to higher education and to employment opportunities for students;
for disseminating information relating to available financial aid programs and the cost
of attending the university to enrolled students and prospective students; and
for assisting students who have been accepted for enrollment at the university or
who are enrolled at the university in obtaining loans, grants, scholarships, and
employment to supplement payment of their educational expenses.
Sec. 3-102. Definitions
In this chapter, unless the context requires a different meaning,
- "director" means the director of student financial services or the director's delegate; and
- "university" means the University of Texas at Austin.
Subchapter 3-200. The Director of Student Financial Services
Sec. 3-201. Administration of Financial Aid
- The director shall administer institutional, state, and federal programs
for scholarships, loans, grants, and other specified financial aid in accordance with
the legal provisions and limitations, if any, of particular funds, or in accordance
with policies recommended by the Committee on Financial Aid to Students.
- The director is in charge of the Office of Student Financial Services and
is administratively responsible to and shall report regularly to the vice president for
Sec. 3-202. Duties of Staff
Staff members shall conduct interviews with and process applications for students who need assistance in financing their educational expenses.
Subchapter 3-300. The Committee on Financial Aid to Students
Sec. 3-301. Membership
- The Committee on Financial Aid to Students has twelve members and
at least three ex officio administrative advisers. The members are
- five members from the General Faculty, representing five colleges
or schools of the university, appointed by the president for two-year staggered
- five students (four undergraduate and one graduate), including
at least two who are receiving, or have received, financial aid from the Office
of Student Financial Services; four of the students will be appointed by the
president from a panel submitted by Student Government; the fifth student shall
be appointed by the president from a panel submitted by the chair of
the Graduate Student Assembly; student members shall be appointed for
two-year staggered terms; and
- two members from the Faculty Council, appointed by the chair of the Faculty Council for one-year terms.
- The director, a representative of the dean of students, and a
representative from the Office of Graduate Studies shall serve as administrative advisers
without vote. The president may appoint additional nonvoting ex officio
administrative advisers from the general administration areas of the university.
- A Subcommittee for Appeals shall be designated from the full
committee. The subcommittee will be composed of the five members from the General Faculty
as voting members and the administrative advisers without vote.
Sec. 3-302. Duties of Committee
- The full committee shall initiate and review policies and procedures
for the Office of Student Financial Services.
- The Subcommittee for Appeals shall hear appeals from
decisions regarding awards or policies of the Office of Student Financial Services and
make recommendations to the vice president for student affairs.
Subchapter 3-400. Denial of Loans and Revocation of Scholarships
Sec. 3-401. Procedure for Denial or Revocation
- If a recipient of or an applicant for a loan, grant, scholarship, or
Federal College Work-Study job administered by the Office of Student Financial Services
is not entitled to financial aid under subsection (b), the recipient or applicant will
be notified of the denial or revocation of aid and the reason(s) therefor in writing.
- Reasons for the denial or revocation of financial aid include, but are
not limited to, the following:
- failure to maintain a satisfactory academic record; or
- failure to enroll for or to maintain the minimum academic
course load requirement; or
- failure to show continuing need because of a change in
financial status; or
- failure to meet requirements established by the financial
aid agreement and the Committee on Financial Aid to Students; or
- failure to provide required financial documents; or
- background indication that the applicant might constitute
an unnecessary credit risk in the matter of loans; or
- evidence of fraud, or intent to defraud.
Sec. 3-402. Appeal
A person whose aid has been denied or revoked under subsection
3-401(b) may appeal the decision to the Committee on Financial Aid to Students. Decisions of the committee
may be reviewed by the vice president for student affairs.
Subchapter 3-500. Disciplinary Offenses
Sec. 3-501. Procedures for Initiating Disciplinary Action
When there is evidence of fraud, or intent to defraud, or indications of other
disciplinary offenses in regard to a student application for or receipt of aid,
the Office of Student Financial Services will refer the student to the dean of
students for disciplinary action.
Sec. 3-502. Disciplinary Review
Disciplinary review for student aid disciplinary offenses will be handled
by the Office of the Dean of Students and governed by
subchapter 11-200, "Administration of Discipline."